Cabinet

Democratic Services Location: Phase II Ext: 0470 DDI: 01895 250472 My Ref: MPB To: COUNCILLOR RAY PUDDIFOOT MBE LEADER OF THE COUNCIL COUNCILLOR SUSAN O’BRIEN CABINET MEMBER FOR EDUCATION, CHILDREN & YOUTH SERVICES c.c. All Councillors c.c. Members of Executive Scrutiny Committee c.c. Chairmen, Policy Overview Committees c.c. Corporate Management Team c.c. Dan Kennedy c.c. Conservative and Labour Group Offices (inspection copy) Date: 15 April 2020 EXECUTIVE DECISION REQUEST (in lieu of Cabinet on 23 April 2020) Standards and quality of education in Hillingdon during 2018/19 (Public report) Dear Cabinet Members Attached is a business as usual report with recommendations requesting that a decision be made by you on these in due course. This report had previously been scheduled for the 23 April 2020 Cabinet meeting which is now not taking place. However, under the Leader’s constitutional authority, this decision can be taken by you jointly in the absence of that Cabinet meeting. You may taken your decision electronically on (or after) Thursday 23 April 2020. Democratic Services will be in contact by email on this date to request your decision. Upon your decision, a decision notice will then be published and Executive Scrutiny Committee Members will then be notified for their scrutiny electronically before any decision can take effect. Mark Braddock Democratic Services Title Of Report: Standards and quality of education in Hillingdon during 2018/19 Decision made: Reasons for your decision : (e.g. as stated in report) Alternatives considered and rejected : (e.g. as stated in report) Signed ………………………………………………………Date…………………….. Leader of the Council / Cabinet Member for Education, Children & Youth Services (Note: to be authorised by email)   STANDARDS AND QUALITY IN EDUCATION IN HILLINGDON 2018/2019   Cabinet Member(s) Councillor Ray Puddifoot MBE Councillor Susan O'Brien Cabinet Portfolio(s) Leader of the Council Education, Children and Youth Services Officer Contact(s) Dan Kennedy, Residents Services Papers with report None HEADLINES   Summary This report provides Cabinet Members with an overview of the standards and quality of education across Hillingdon schools and settings for Hillingdon’s children, young people and adults. The report focuses primarily on attainment, progress and achievement for the academic year 2018/19 but also references wider measures of educational success. To support further improvement of standards in Hillingdon the report identifies specific areas for action with schools, settings and partners. Putting our Residents First This report supports the following Council objectives of: ​ Our People. Financial Cost There are no direct financial implications arising from this report. Relevant Policy Overview Committee Residents, Education and Environmental Services Policy Overview Committee Relevant Ward(s) All RECOMMENDATIONS   That, on behalf of the Cabinet, the Leader and Cabinet Member: 1. Note the comments from the ​ Residents, Education and Environmental Services Policy Overview Committee and; 2. Note the key findings set out in the report. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Policy Overview Committee comments The Residents’, Education & Environmental Services Policy Overview Committee met on 19 March 2020 to consider the standard and quality of education in schools. The Committee welcomed the improvements set out in the report, but requested additional information to allow for further scrutiny, with particular regard to Hillingdon’s performance versus its statistical neighbours and neighbouring London boroughs. The Committee also requests that the Council looks at ways of improving outcomes for families in areas where schools may be facing external challenges. SUPPORTING INFORMATION   Introduction The main findings from the review of education performance in Hillingdon for the academic year 2018/19 are that: ● Within the Early Years phase including private, voluntary and independent nursery settings and child-minder provision overall attainment has risen once again. It should be noted that all early years settings in Hillingdon are judged by Ofsted to be ‘good’ or better, above the London average. The intervention and support provided by the Council in this phase has made a difference to achieving meaningful improvements in the service offered and better outcomes for residents. ● Within the primary phases, stable outcomes at both Key Stages mean that borough averages are either in-line or above the national level for all key measures. Positive Key Stage 2 progress scores in Reading, Writing and Maths mean that, collectively, Hillingdon’s primary schools are adding more value to children’s learning than primary schools nationally, on average. ● Within the secondary phase, Key Stage 4 outcomes and progress have both decreased slightly but still remain above national averages. ● At post-16 level, progress has been made, however Hillingdon continues to underperform with lower academic outcomes than national averages for this phase. ● Hillingdon's Ofsted inspection data demonstrates a slight decline in 2018/19 when compared with previous years with 88% of schools overall now judged good or better by the end of the 2018/19 academic year, compared to 91.3% of schools judged good or better 2017/18. ● The underperformance of some key groups of learners in Hillingdon continues to provide challenges to some settings in the borough. Effectively addressing the progress and outcomes for these vulnerable groups is an educational priority for the Council and all local education providers in 2019/20 and future years. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 2 The remainder of the report provides further information about the outcomes achieved at the different education stages, for different groups and relating to Council services which support educational outcomes. The report contains additional appendices and data. Putting Our Residents First - Raising Standards in Education ● Putting residents first is central to the work of the Council. This includes fulfilling its duty to ensure that its statutory education functions are discharged with a view to promoting high standards; ensuring fair access to opportunity for education and learning, and promoting the fulfilment of learning potential for all learners. ● Within a landscape of significant national change in education the Council continues to recognise that access to the very best education opportunities in high-quality schools and settings will ensure that Hillingdon remains a popular and desirable place of choice for families. ● The Council continues to invest in education capacity and quality through the provision of school support and monitoring and the expansion of schools where needed to meet demand for school places across the primary and secondary sectors. The Council’s investment in new and modern education buildings and facilities continues to provide the high quality learning environment that children need in Hillingdon. ● The mixed economy of Council maintained and academy/free schools in the Borough mean that the Council acknowledges its dynamic but central role in securing the best outcomes for children and young people educated in the Borough. Working in partnership with autonomous school leaders, multi-academy trusts and other relevant responsible authorities, the Council continues to promote high standards for all learners and to challenge underperformance where this occurs, no matter where learners are educated. ● The Council accepts that it has an important role to play in promoting high standards for all learners and, in particular, those children, young people and adults vulnerable to underachievement, including those with special educational needs and/or disabilities and those from disadvantaged backgrounds. In order to undertake this role effectively, the Council uses its resources to monitor, support, challenge, and intervene in schools where concerns arise. It does this by: ● Collating and analysing the performance of all publicly funded schools in Hillingdon to identify those at risk and those in need of additional support or intervention. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 3 ● Monitoring and challenging the performance of individual schools for all pupils, specific groups of pupils and individual pupils. This includes reviewing and challenging school improvement plans, providing services to support the positive progress of children and young people, developing and securing expertise in schools and settings, monitoring personal educational plans for children looked after and intervening where schools or settings require improvement. ● Working effectively with services for vulnerable children both within the Council and beyond to access support swiftly where concerns are noted or where opportunities for learners are not good enough. ● Undertaking a strategic brokerage role to allow schools in need to access appropriate support from other schools and national organisations. ● Where necessary, exercising formal powers of intervention against maintained schools or notifying the Regional Schools Commissioner of concerns in Academy schools in order to drive up standards.. ● Working in partnership with Teaching Schools and multi-academy trusts in order to build capacity within the schools-led improvement community in Hillingdon. Ofsted Inspections of Schools ● During the academic year 2018/19 (ending on 31st August 2019), 29 schools in Hillingdon were inspected. Of these schools inspected, 2 of 29 demonstrated an improvement in final inspection judgements and moved from ‘Requiring Improvement’ to ‘Good’, 4 of 29 moved from ‘Good’ to ‘Outstanding’, whilst 18 of 29 retained their previous inspection judgements. 5 of 29 schools inspected during this period received a downgraded judgement. 1 of these school’s is currently subject to intensive intervention by the Council's School Improvement Team. ● Overall inspection data for 2018/19 shows a steady year in school judgements. In total, 88% of all schools judged 'Good' or better at the close of the academic year, which is 2% higher than the England average. ● The Council is working with the Regional Schools’ Commissioners Office to ensure that the 4 academy schools that were downgraded have school improvement support. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 4 Summary of Schools in Hillingdon by Ofsted Judgement Data Set 1 - Table: Inspections LBH breakdown Please note that schools without a current judgement are recorded as ‘good’ in comparative Local Authority statistics (3 schools). Data Set 1 - Table ​ : Final inspection overview 2018/19 (by 31 ​ st ​ August 2019) Type of School Number % Outstanding No. Outstanding % Good No. Good % Requiring Improvement No. Requiring Improvement % Inadequate No. Inadequate Primary 71 (2*) 18 13 75 53 7 5 0 0 Secondary 22 (1*) 32 7 45 10 23 5 0 0 Special 10 20 2 60 6 20 2 0 0 All Schools in Hillingdon 103 ​ *3 s ​ chools awaiting first inspection 21 22 67 69 12 12 0 0 Data Set 2 - Table: Inspection LBH verses England 2018-19 2017-18 2016-17 Judgement Hillingdon England Hillingdon England Hillingdon England Schools Good or Better 88% 86% 91% 86% 87% 86% Source: Ofsted inspection statistics November 2019 as of 31.08.19 Monitoring and Challenging the Performance of Individual Schools ● It is noted that the schools landscape in Hillingdon consists of 103 state-funded settings which include a mixture of Council maintained schools and other settings which have an alternative status - these settings including academies, non-maintained special schools and University Technical Colleges (UTCs)/studio colleges. For information, approximately 30% of all primaries in Hillingdon are academies, with 70% remaining as maintained schools. In the secondary sector, 90% of all schools are academies with only 10% remaining as maintained settings. In the special school sector, 80% of schools are academies whilst 20% are maintained by the Council. ● Legal duties and powers regarding school improvement intervention in underperforming schools where the Council is not the responsible body for standards or leadership (for example academies or other non-maintained schools etc.) lie with the Regional Schools’ Commissioner, acting on behalf of the Secretary of State. Councils retain responsibility for intervention in maintained settings where standards decline and all local authorities retain the overarching statutory duty regarding the promotion of high standards of education which includes regular interface with all stakeholders in a local area and the sharing of intelligence with national partners including Ofsted and the full range of Department for Education teams. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 5 ● 2018/19 was the fourth full academic year of implementation of the Hillingdon School Improvement Strategy (currently in its fifth year). An updated strategy is currently undergoing consultation by school groups and all schools. This strategy is underpinned by partnership working and includes six central elements of monitoring, intervention and challenge within a broader framework of school-led improvement activity. This collaborative and school-driven approach ensures that school improvement activity in Hillingdon continues to mirror the national direction for school support and intervention, with a clear emphasis on the brokerage of support for underperforming schools from good and outstanding settings. ● The strategic plan includes specific guidance for schools around the responsibilities of the Council with regard to monitoring and intervening where schools are, or maybe, at risk of underperformance. This includes processes for the risk assessment of schools who are not securely good or where standards are declining and associated intervention by officers to accelerate the use of the Council's formal powers if required. The strategy outlines the role that the Council has in liaising with and supporting where necessary the bodies responsible for intervention in academy/free schools/UTCs and maintained schools which are judged to be ‘Inadequate’ by Ofsted. ● During the academic year 2018/19, the Council’s Schools At Risk Register identified 18 schools at risk of underperformance in Hillingdon (increased by 3 from the previous year). Of this number, 10 of the schools were maintained by the Council and, accordingly, were already in receipt of intensive monitoring, challenge and support by officers including the brokerage of support from within the local school improvement community to facilitate improvement. (It is noted that a higher proportion of maintained schools compared to academies are likely to feature on a Council Schools At Risk register since the level of intelligence that the Council has access to and which is used to assess risk tends to be greater where a school is a maintained setting. However, where the schools identified as being at risk were academies/free schools for whom the Local Authority is not the legally responsible body in terms of school improvement, the Council acted swiftly to highlight concerns to the Regional Schools Commissioner and other relevant authorities). ● During 2018/19 it was necessary for the Council to maintain or commence formal intervention action in four maintained schools where education standards were not considered to be improving rapidly enough. In one case, the Council has an Interim Executive Board in place to secure governance improvements. This approach resulted in meetings between senior officers and school leaders, intensive brokering of support from within the wider education community. The impact of challenge and support resulted in significant changes to leadership, management and governance in these schools. ● It should be noted that the Council’s School Improvement Team monitors the standards and quality of all schools in Hillingdon through termly analysis of published data, information gathered from Council services supporting children and families, Ofsted Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 6 liaison, feedback from Hillingdon’s Regional Schools’ Commissioner’s office and DfE and, in the case of maintained schools only, through the provision of both annual Healthchecks and Pre-Inspection visits. The early identification of schools facing challenges in Hillingdon allows the Council to broker support for school leaders and governors from across the wider schools community and aims to prevent, halt and reverse a decline in standards for Hillingdon’s children and young people. ● In 2018/19 officers continued to work closely with the Hillingdon school-led Schools’ Strategic Partnership Board including the National and Local Leaders of Education and Teaching Schools in Hillingdon, to deliver a number of school improvement events and regular briefings to Head Teachers throughout the year. This approach ensured that the Council continued to fulfil its statutory duty with regard to acting as a champion of high standards of education for all young people in Hillingdon, whilst supporting the local education sector’s systems leaders by promoting access to their local school leadership improvement offer and highlighting expertise available from both Teaching Schools and central government. ● Targeted projects were delivered to improve the outcomes of disadvantaged pupils and to support schools to go from ‘Good’ to ‘Outstanding’. The outcomes of these projects are being monitored with measurable impacts being available in the next academic year. ● To build on partnership working, the School Improvement Service works in partnership with our Teaching Schools through the Hillingdon Local Education Area Partnership (LEAP). This new focus on robust and effective formal education improvement partnerships, within which the Council plays a critical role as a primary convener of area-specific improvement, will be a key feature of education improvement. An Overview of Educational Performance in Hillingdon 2018/19 Please note that, along with London and national comparisons, information about rankings refers to Hillingdon's performance against 10 DfE-identified statistical neighbours and, wherever possible, indicates either an upward or downward trend compared with the previous academic year. These neighbours are Coventry, Milton Keynes, Merton, Slough, Hounslow, Redbridge, Ealing, Barnet, Sutton and Reading. It is noted that Ofsted uses comparison with statistical neighbours to compare outcomes across local authorities. Section 1: Early Years & Foundation Stage Education Private, Voluntary and Independent (PVI) Childcare Providers - Ofsted Outcomes ● The focus for 2018/19 in the Private, Voluntary and Independent (PVI) sector was to continue to ensure that settings were demonstrating effective quality outcomes on the revised Early Years Quality Team (EYQT) Quality Framework for the provision of effective teaching and learning in early Literacy with a focus on Phonics and Phonological awareness. All PVI settings received the quality framework observation and Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 7 a tailor made support programme based upon the individual needs of each setting. A bespoke training course on Letters and Sounds was produced and delivered to all PVI settings. ● The Early Years Team in Hillingdon uses a RAG (red, amber, green) rating system to prioritise support for settings. The focus for 2018/19 was to support each ‘Amber’ and ‘Red’ rated settings in improving three central themes: Assessment and Planning, the Learning Environment and Adult and Child Interactions and Teaching, to ensure children are being supported to achieve the Early Learning Goals in Literacy and Mathematics as these remain the lowest scoring Goals both nationally and within Hillingdon. ● In addition, the team continued to provide the Continuous Quality Development Group for ‘Green’ rated settings, which meets at least half termly. Settings in this group were visited by their linked Early Years Advisory Teacher to verify their self-evaluation and completion of the Quality Framework. The following table demonstrates the percentage of Hillingdon's PVI Ofsted outcomes over the past three years in relation to national Ofsted data (published in Oct 2019). Data Set 3 - Table: Ofsted 2018/19 Summary (Good or better) Outstanding Good Requires Improvement Inadequate National LBH National LBH National LBH National LBH National LBH 2016/2017 96% 100% 21%* 16% 75%* 84% 4%* 0% 1%* 0% 2017/2018 91% 100% 28% 20.7% 63% 79.3% 6% 0% 3% 0% 2018/2019 96% 100% 23%* 21% 73%* 79% 2%* 0% 1%* 0% Source - latest Ofsted report 2019 statistics - As of August 2019 *Please note that national figures add up incorrectly - LBH cannot amend. Hillingdon has 92 registered day care providers. 81 have a current Ofsted outcome and 11 are still awaiting their first inspection. The support provided to these settings has ensured that, within the PVI sector, Ofsted outcomes are above those achieved nationally and are all demonstrating quality improvement. ● The support delivered to PVI settings in Hillingdon ensures that children are school ready when they move into statutory education and are best placed to achieve the Good Level of Development at the end of the Early Years Foundation Stage. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 8 ● The focus on assessment and planning and the specific tracking of cohort data has highlighted the need for PVIs to be supported to identify trends to ensure that disadvantage and gender gaps do not widen in this sector and therefore establish an inequality pattern for entry to Reception Year in school. ● The aim to ensure that every child in Hillingdon has a provision that is at least ‘good’ has now been met and the focus is now to increase the percentage of settings achieving an Outstanding grade. Next steps include supporting all settings to be knowledgeable on the new Ofsted Inspection framework and to continue to increase our percentage of Outstanding settings. Ofsted Childminder Outcomes ● Overall in Hillingdon there are 283 registered childminders. Of these, 181 are registered childminders with EYFS-aged children with a current Ofsted grade and 45 are newly registered childminders awaiting their first inspection. 57 childminders are registered but do not provide care or education to children within the EYFS. ● The percentages of childminders in Hillingdon judged ‘good’ or better by Ofsted was slightly below the national average in 2015/16. In order to bring Hillingdon in line with national expectations for the quality of childminding, in 2016/17 the Early Years Quality Team developed and implemented a targeted programme of quality improvement for childminders, led by an Early Years Advisory Teacher from the Council team. Measurable impact resulting from this quality improvement work was evident in subsequent years and this trend has continued in 2018/19. It is positive to note that overall Hillingdon’s children now have access to an overall quality of early education provision that is better than the national average. It is important to note however that we have had some childminder inspections for childminders that do not look after EYFS aged children that have been less positive and will require additional support if they wished to mind children in this phase of education. ● It was noted that 2017/18 we saw a small increase in the percentage of childminders judged ‘inadequate’ and this was a focus for improvement during 2018/19 and it is pleasing to see that this percentage has dropped and is now below national figures. ● The focus for 2019/20 is to continue to support newly registered childminders to achieve at least a ‘good’ grading in their first inspection and to support all childminders to become familiar with the new Ofsted Education framework. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 9 ​ Data Set 4 - Table ​ : ​ Ofsted Outcomes from Childminder Inspections 2018/19 Summary (Good or better) Outstanding Good Requires Improvement Inadequate National LBH National LBH National LBH National LBH National LBH 2016/2017 93% 97% 15% 13% 78% 84% 6% 3% 1% 0% 2017/2018 94% 97.4% 16% 14.4% 78% 83% 5% 1% 1% 1.6% 2018/2019 ​ 95% 99% 17% 16.5 78% 82.5% 4% 0.5% 1% 0.5% Source - latest Ofsted report 2019 statistics Early Years Good Level of Development (GLD) 2018/19 The Good Level of Development is the national benchmark for children at the end of their Reception year. It is based upon children attaining at least the expected level in the three prime areas of Communication and Language, Physical Development and Personal, Social and Emotional Development along with the Specific areas of Mathematics and Literacy. ● In 2018/19, 74.7% of Hillingdon Reception Year pupils achieved a Good Level of Development (GLD); this was above the national average of 71.8% and for the first time we have overtaken both all London and Outer London averages. ● Hillingdon ranked 3 ​ rd out of 11 statistical neighbours which is the same as 2017/18 rankings. ● Hillingdon ranked 14 ​ th (out of 33) London local authorities, which is an improvement on 2017/18 (18th). ● Hillingdon ranked 25th out of 153 national authorities, which is an improvement on 2017/18 (40th). ● Hillingdon has increased the GLD at a greater rate than both National and London rates. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 10 ​ Data Set 5 - Table: EYFSP (Early Years Foundation Stage Profile) 2017 to 2019 Percentage of pupils attaining GLD LBH National London All London Outer 2017 73% 71% 73% 73% 2018 73.6% 71.5% 73.8% 73.8% 2019 74.7% 71.8% 74.1% 74.5% Difference to 2018 +1.1 +0.3 +0.3% +0.7% Source – EYFSP 2019_Tables_Revised_28112019 (DfE) Data Set 5 - Graph Source – EYFSP 2019_Tables_Revised_28112019 (DfE) Early Years Key Subjects Outcomes 2018/19 ● Hillingdon is now above National outcomes for all of the Early Years areas of learning and development and is also now above London averages for all Subject areas. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 11 ● In 2017/18 children in Hillingdon underperformed against their peers across London in Literacy, Mathematics and Physical Development; the focus for the Early Years Quality team on raising standards in these underperforming areas has been successful. In 2018/19 Hillingdon children now outperform their peers in Literacy by 3% Nationally and by 0.6% with London children. In Mathematics, Hillingdon children are above National Children by 1.8% and above London by 0.4%. In Physical Development Hillingdon is 1.4% above National outcomes and 0.8% above London outcomes. ● In 2018/19 there has been a slight decline in the number of Hillingdon children achieving the Early Learning Goals (ELG’s) for Communication and Language and while Hillingdon is still outperforming children nationally and within London by around 2% this will be an area for consideration in 2019/20. ● Analysis of specific Early Learning Goals (ELGs) in 2018/19 shows that Hillingdon outperformed National and London outcomes in each of the 17 goals. Notably strong performance was seen in four ELGs - Listening, Reading, Writing and Shape, Space and Measures within Mathematics. In Listening Hillingdon is 2.2% and 2.1% above National and London outcomes. In Reading, Hillingdon is 2.6% and 0.8% above National and London outcomes. In Writing Hillingdon is 3.0% and 0.6% above National and London outcomes. In Shape, Space and Measures Hillingdon is 2.1% and 1.5% above National and London outcomes. ● When comparing gender outcomes within Hillingdon’s Early Years education outcomes in 2018/19, it is clear that girls in Hillingdon outperform boys in all areas of learning. A focus for 2018/19 was to close the gender gap and we have been successful in achieving this. The gender gap this year has closed by 2.6% from 14.3% to 11.7%. The gender difference gap Nationally is 12.9% and in London is 12.3%. Hillingdon’s gender differences in attainment are better than both National and London. ● Boys in Hillingdon are now significantly above boys nationally in all subject areas and also above boys in London in all key areas of the curriculum except in Number. Most notably, in Communication and Language, Personal, Social and Emotional development and Literacy. ● Girls in Hillingdon are above girls nationally and within London in all of the prime areas of Learning and within both Mathematics and Literacy. Most notably girls in Hillingdon outperform all girls nationally and across London in Communication and Language and in Personal, Social and Emotional development. ● For children in Hillingdon that receive Free school Meals (FSM) the percentage of children that achieve the GLD is 63.4%, making the attainment gap in Hillingdon 11.3%, against all children. Nationally the attainment gap is 15.5%. ● When comparing children that have English as an additional Language (EAL) with children whose first Language is English the attainment gap in achieving the GLD in Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 12 Hillingdon is 3%, with 76.9% of children with English as a first Language achieving the GLD and 73.9% of EAL children. Nationally this difference is a 7% gap. Hillingdon children with EAL outperform Children with EAL nationally by 7.3%. The following table summarises the performance (in percentages) across the seven key Early Years subjects. The figures in brackets denote the progress year on year from 2017 to 2019. Data Set 6 - Table: EYFSP Subject Hillingdon National London 2017 2018 2019 2017 2018 2019 2017 2018 2019 Communication & Language 84 85.5 (+1.5) 84.2 (-1.3) 82.1 82.4 (+1.3) 82.2 (-0.2) 82.6 83 (+0.4) 82.6 (-0.4) Physical Development 88.4 88 (-0.4) 88.5 (+0.5) 87.5 87.4 (-0.1) 87.1 (-0.3) 88.2 88.3 (+0.1) 87.7 (-0.6) Personal Social & Emotional Development 86.7 87.3 (+0.6) 87.2 (-0.1) 85.2 85.2 (-) 84.8 (-0.4) 85.7 85.7 (-) 85.1 (-0.6) Literacy 75.2 75.6 (+0.4) 76.4 (+0.8) 72.8 73.3 (+0.5) 73.4 (+0.1) 75.3 75.7 (+0.4) 75.8 (+0.1) Mathematics 79.2 80 (+0.8) 80.3 (+0.3) 77.9 78.3 (-1.6) 78.5 (+0.2) 79.7 80.1 (+0.4) 79.9 (-0.2) Understanding the World 84.2 86.3 (+2.1) 85.4 (-0.9) 83.6 84 (+0.4) 83.9 (-0.1) 83.8 84.2 (+0.4) 83.6 (-0.6) Arts/Design & Making 88.9 89.2 (+0.3) 89.8 (+0.6) 86.7 87.2 (+0.5) 87.2 (-) 87.8) 88.1 (+0.3) 87.6 (-0.5) Source - EYFSP 2019 Revised Tables (DfE) Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 13 Priorities for Early Years Education 2019/20: ● To maintain and build on improvements made during the past three years, targeting resources from within the Early Years Quality Improvement Team. ● To continue to support teachers and Early Years practitioners in making secure and consistent judgments against national standards through rigorous moderation, targeted support, networking opportunities and centralised training. ● To focus support and challenge for schools on Communication and Language and Mathematics and to continue a focus on Early Literacy. ● To continue to support all Early Years settings including PVIs, childminders and schools in providing effective and appropriate interventions based on learning needs for children eligible for the Early Years Pupil Premium in order to continue to narrow the disadvantage gap further. ● To provide detailed advice, support and training on the teaching of Communication and Language, Mathematics and Literacy and to ensure that presented learning environments are reflective of the learning needs of children both indoors and in using the outdoor learning spaces. ● To continue to support PVI settings in effective teaching of the Prime Areas of Learning and the core subjects of Maths and Literacy so that children who access their 30 hours in day-care make appropriate progress to begin their Reception Year at the level needed to attain their GLD and support their future learning. ● To support settings that have reached a 'Good' Ofsted judgement to work towards ‘Outstanding’ and to ensure that all providers including Childminders, PVI settings and schools are familiar with and ready for the new Ofsted Education Inspection. ● To support all sectors in preparation for a full revision of the EYFS Early Learning Goals and proposed changes to assessment and learning and development requirements. ● To continue to support the Council in developing sufficient places to provide funded two year old places in order to ensure all children in Hillingdon have the best start and are school ready. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 14 Section 2: Primary Phase Education Key Stage 1 Phonics Outcomes in Hillingdon - Percentage of pupils achieving expected standard Achievement of the national Phonics standard by the end of Key Stage 1 indicates that a child has the phonetic skills to support wider literacy progress and provides a crucial foundation for attainment and progress later in primary school. ● In Year 1 Phonics in 2018/19, once again, a greater proportion of Hillingdon's children achieved the expected standard than their peers nationally and the borough remains level with the All London Year 1 Phonics attainment average. Overall Phonics achievement by the end of Year 2 has moved above national averages and is now in line with all London. ● In 2018/19, in relation to our statistical neighbours Hillingdon's Year 1 Phonics percentage is ranked 5 ​ th ​ of 11, unchanged on 2017/18. ● For Year 1 Phonics, Hillingdon ranked 14th out of 33 London local authorities, which is an improvement on 2017/18 (16th). ● Overall, Hillingdon’s Phonics outcomes at Year 1 ranked 21st out of 153 national authorities, which is an improvement on 2017/18 (26th). ● In terms of gaps in attainment for Year 1 Phonics, data shows that 76% of pupils eligible for Free School Meals (previous year 77%) attain the pass mark in comparison to 86.5% for all other pupils (was 86%). ● In terms of gender the gap has widened, 80% of boys attain the pass mark (previous year 82%) in comparison to 89% of girls (previous year 87%). ● ​ In terms of SEN the gap has widened for EHCP but narrowed for SEN Support. 90.5% of ‘NOTSEN’ pupils attain the pass mark (90% in 2018) in comparison to 21% of EHCP pupils (was 22%) and 65% of SEN Support pupils (was 61%). ● The highest performing groups of children in terms of Phonics attainment in Hillingdon are Asian (90% - no change from 2018), Black pupils (87.5% - was 87%) and pupils with English as an Additional Language (EAL) (87.5% - previously 87%), whilst White pupils tend to attain less well in comparison to the Borough average (79.5% was 83% in 2018). Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 15 Data Set 7 - Table: Phonics % Achieved Standard Region 2017 2018 2019 Year 1 Hillingdon 83 (-) 85 (+2) 84 (-1) National 81 (-) 82 (+1) 82 London 84 (+1) 85 (+1) 84 (-1) Cumulative by the end of Year 2 Hillingdon 93 (+2) 92 (-1) 92 (-) National 92 (+1) 92 (-) 91 (-1) London 92 (-) 93 (+1) 92 (-1) Source – Phonics 2019 Tables (DfE) Note - the difference in annual performance is shown in brackets. Figures shown are percentages. Data Set 7 - Graph: Source - Phonics 2019 Tables (DfE) *Note - Figures shown are percentages. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 16 Key Stage 1 Outcomes in Hillingdon: In 2018/19 and as in previous years, by the end of Key Stage 1 pupils are expected to reach the national expected standard in Reading, Writing and Maths and to achieve the expected standard in Phonics. ● Overall outcomes at Key Stage 1 for 2018/19 show that children in Hillingdon achieved the expected standard for each key area and for the combined result in line with the national average. Whilst attainment in Key Stage 1 in Hillingdon, therefore, remains satisfactory overall, it should be noted that this measure has improved less strongly than national and London for the combined subjects. ● Outcomes at the higher standard for Reading, Writing and Maths are in line with the national average for each individual area, with a dip for the overall combined result. All subjects have dropped an average of 2 points. This demonstrates that Key Stage 1 provision in Hillingdon needs to provide a different approach to stretch and challenge for more able pupils. ● Beyond attainment only, detailed analysis of Key Stage 1 outcomes in 2018/19 shows that overall children in Hillingdon make broadly the same progress than their peers nationally. This is particularly highlighted for those learners with English as an Additional Language who make progress that is significantly better than most children nationally and in many other local authorities. However, some groups of learners make significantly less positive progress from their starting points. These groups include children from disadvantaged backgrounds and those with SEND. With regard to ethnicity, children from White first language English and Black Caribbean backgrounds made less progress than their peers from Early Years to Key Stage 1 in Hillingdon’s schools in 2018/19. Improving the rates of progress for these groups, should remain key areas of focus for schools across the borough in 2019/20 and beyond. ● With regard to gaps between key groups of pupils, the attainment gap between disadvantaged and non-disadvantaged children in Hillingdon has improved over the past three years. ● For 2018/19, Hillingdon's KS1 Reading attainment at the Expected Standard is ranked 7th of 11 in relation to statistical neighbours. This ranking is unchanged from 2017/18. Against National the ranking is 66th (down from 57th in 2017/18 and 45th the year before. Against London 27th (26th in 2017/18). ● For 2018/19, Hillingdon's KS1 Writing attainment at the Expected Standard is ranked 7 ​ th of 11 statistical neighbours unchanged from 2017/18. Rankings have improved against both National the ranking is 59th of 153 (72nd in 2017/18), also London, 25th of 33 (28th in 2017/18). ● For 2018/19, Hillingdon's KS1 Maths attainment at the Expected Standard is ranked 6 ​ th of 11 statistical neighbours which is down one place from the previous year. Against Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 17 National the ranking is 29th of 153 (32nd in 2017/18). Against London 20th of 33 (18th in 2017/18). Data Set 8 - Table: Key Stage 1 Percentage achieving standard Hillingdon National London Subject Level 2017 2018 2019 2017 2018 2019 2017 2018 2019 Reading Expected 77 (+2) 76 (-1) 75 (-1) 76 (+2) 75 (-1) 75 (-1) 78 (+1) 78 (-) 77 (-1) Higher 27 (+4) 27 (-) 25 (-2) 25 (+1) 26 (+1) 25 (-1) 27 (+1) 29 (+1) 28 (-1) Writing Expected 70 (+4) 70 (-) 70 (-) 68 (+3) 70 (+2) 69 (-1) 72 (+2) 73 (+1) 73 (-) Higher 18 (+5) 17 (-1) 15 (-2) 16 (+3) 16 (-) 15 (-1) 18 (+1) 19 (+1) 18 (-1) Maths Expected 78 (+3) 78 (-) 78 (-) 75 (+2) 76 (+1) 76 (-) 78 (+1) 79 (+1) 78 (-1) Higher 24 (+5) 25 (+1) 23 (-2) 21 (+3) 22 (+1) 22 (-) 24 (+2) 25 (+1) 27 (+2) RWM* Expected 65.1 (+3.3) 66.2 (+1.1) 64.7 (-1.5) 63.7 (+3.4) 65.3 (+1.6) 64.6 (-0.7) 67.7 (+2.3) 69.5 (+1.8) 68.6 (-0.9) Higher 12.4 (+4) 12.8 (+0.4) 10.9 (-1.9) 11 (+2.1) 11.7 (+0.7) 11.2 (-0.5) 13.5 (+1.8) 14.5 (+1) 14 (-0.5) Source – KS1_Tables_2019 (nb does not cover RWM combined - provisional figures are from NCER NOVA reports) *Reading, Writing and Maths. Pupils must pass all three subjects to attain this pass Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 18 Data Set 8 - Graph: Source - KS1_2019_LATables Key Stage 2 Key Stage 2 Outcomes and Progress in Hillingdon: Outcomes data at Key Stage 2 is published with reference to both attainment and progress. In broad terms, attainment measures the quantitative outcome of testing or teacher assessment, whilst progress indicates the value that a school has added to learners from their starting points. In recent years, progress data has become as significant as attainment data in terms of measuring school effectiveness. ● Overall results for Hillingdon's children at Key Stage 2 at the end of 2018/19 were positive with the borough performing well against national averages for all key measures and for the combined Reading, Writing and Maths outcome. ● Reading attainment in 2018/19 has declined. It improved last year however, that improvement has not been sustained. Last year’s improvement was linked with the impact of 2017/18’s targeted Reading and literacy improvement work across a group of identified schools who worked closely with the Council’s School Improvement Team following the publication of 2016/17 results. Targeted Reading initiatives continue to be required. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 19 ● Positive improvement is also noted once again in Writing which had been a previous area of concern at Key Stage 2. Hillingdon’s outcomes in this area are now securely above the national average and are closing the gap against the aspirational All London average, further demonstrating increased teacher confidence in the use of the assessment system and the impact of the Council's primary assessment and moderation improvement focus over the past four years. This area has been positively supported by our Primary Teaching School. ● The achievement of children at the Higher Standard in 2018/19 is stable and remains above national averages. However, in order for the most able young learners in Hillingdon to attain as highly as their peers across London, the focus on consistently strong rates of progress and attainment should remain a key focus for schools across the borough. ● Hillingdon's overall progress measures from Key Stage 1 to Key Stage 2 have improved in both Reading and Writing and stayed the same for Maths. This underlines the sector’s successful reversal of decline in Reading progress. ● Detailed analysis of Key Stage 2 outcomes and progress show that children with English as an Additional Language continue to achieve and progress particularly well in Hillingdon but that those children whose first language is English and those of Black Caribbean heritage perform less strongly and make less positive progress, as do those disadvantaged or vulnerable including those with SEND. These groups of children should remain a key area of focus for primary schools in Hillingdon during 2019/20 and beyond. ● In 2019 girls achieved better progress scores than boys in Reading and Writing but this was reversed for Maths. ● For 2018/19, Hillingdon's KS2 Reading attainment at the Expected Standard is ranked 9th of 11 in relation to statistical neighbours; this was 5th in 2017/18. ● For 2018/19, Hillingdon's KS2 Writing attainment at the Expected Standard is ranked 6 ​ th of 11 statistical neighbours which remains in line with the 2017/18 result. ● For 2018/19, Hillingdon's KS2 Maths attainment at the Expected Standard is ranked 8 ​ th of 11 statistical neighbours which remains in line with the 2017/18 result. ● For 2018/19, Hillingdon's KS2 Grammar, Punctuation and Spelling (GPS) attainment at the Expected Standard is ranked 8th of 11 statistical neighbours compared to 7 ​ th in 2017/18. ● For 2018/19, Hillingdon's combined Reading, Writing and Maths at the Expected Standard is ranked 8 ​ th of 11 against our statistical neighbours which remains in line with the 2017/18 result. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 20 ● In relation to London boroughs, Key Stage 2 combined RWM attainment is ranked 25th of 33 (29th 2017/18). ● With reference to national rankings, Hillingdon’s Key Stage 2 RWM attainment is now 31st of 153 local authorities. (59th 2017/18). ● In terms of Progress Scores, Hillingdon ranked as follows in 2018/19 (with previous 2017/18 positions in brackets for comparison purposes). ● Reading - statistical neighbours 9th of 11 (6th previously), London boroughs 26th of 33 (no change) and National 58th of 153 (61st previously). ● Writing - statistical neighbours 6th of 11 (8 ​ th in previous year), London boroughs 22nd of 33 (28 ​ th ​ in previous year) and National 53rd of 153 (70th previously) ● Maths - statistical neighbours 8th of 11 (6th previously), London boroughs 23rd of 33 (22nd previously) and National 28th of 153 (31st previously). Key Stage 1 to 2 Progress Scores 2017 - 2019 Data Set 9 - Table: Key Stage 1 to 2 Progress levels Reading Writing Maths 2017 2018 2019 2017 2018 2019 2017 2018 2019 -0.3 +0.2 +0.3 +0.2 +0.2 +0.4 +1 +1.1 +1 Source - Key Stage 2 Local Authority tables (published 13/12/2019) NB National progress is 0 Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 21 Data Set 9a - Table: : Key Stage 2 – 2017 to 2019 Hillingdon National London Subject Level 2017 2018 2019 2017 2018 2019 2017 2018 2019 Reading Expected 72 (+2) 78 (+6) 75.9 (-2.1) 72 (+6) 76 (+4) 73.7 (-2.3) 75 (+6) 79 (+4) 77.6 (-1.4) Higher 24 (+5) 29 (+5) 28 (-1) 25 (+6) 28 (+3) 27.2 (-0.8) 27 (+6) 31 (+4) 31.2 (+0.2) Average Scaled Score 104 (+1) 105 (+1) 104.8 (-0.2) 104 (+1) 105 (+1) 104.5 (-0.5) 105 (+2) 106 (+1) 105.5 (-0.5) Writing Expected 78 (+6) 81 (+3) 81.7 (+0.7) 77 (+3) 79 (+2) 78.8 (-0.2) 81 (+5) 82 (+1) 82.2 (+0.2) Higher 18 (+2) 21 (+3) 22 (+1) 18 (+3) 20 (+2) 20.2 (+0.2) 21 (+4) 24 (+3) 23.7 (-0.3) Expected 80 (+4) 78 (-2) 82.9 (+4.9) 75 (+5) 76 (+1) 79 (+3) 81 (+4) 81 (-) 83.6 (+2.6) Higher 29 31 33.5 23 24 26.7 30 31 34.6 Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 22 Maths (+5) (+3) (+2.5) (+6) (+1) (+2.7) (+7) (+1) (+3.6) Average Scaled Score 106 (+1) 106 (-) 106.2 (+0.2) 104 (+1) 104 (-) 105.1 (+1.1) 106 (+2) 106 (-) 106.6 (+0.6) GPS* Expected 83 (+3) 83 (-) 84.4 (+1.4) 78 (+5) 78 (-) 78.4 (+0.4) 83 (+4) 83 (-) 83.9 (+0.9) Higher 40 (+9) 45 (+5) 46.7 (+1.7) 31 (+8) 35 (+4) 35.8 (+0.8) 40 (+11) 44 (+4) 46.1 (+2.1) Average Scaled Score 108 (+2) 108 (-) 108.5 (+0.5) 106 (+2) 106 (-) 106.4 (+0.4) 108 (+3) 108 (-) 108.4 (+0.4) RWM (Combined Result) Expected 64 (+9) 66 (+2) 69 (+3) 62 (+9) 65 (+3) 65 (-) 67 (+10) 70 (+3) 71 (+1) Higher 10 (+3) 12 (+2) 12 (-) 9 (+4) 10 (+1) 11 (+1) 11 (+4) 13 (+2) 12 (-1) Source - Key Stage 2 Revised tables (published 13/12/2019) Apart from Scaled Scores the figures shown are percentages. *GPS = Grammar, Punctuation and Spelling Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 23

Democratic Services Location: Phase II Ext: 0470 DDI: 01895 250472 My Ref: MPB To: COUNCILLOR RAY PUDDIFOOT MBE LEADER OF THE COUNCIL COUNCILLOR JONATHAN BIANCO CABINET MEMBER FOR FINANCE, PROPERTY & BUSINESS SERVICES c.c. All Councillors c.c. Members of Executive Scrutiny Committee c.c. Chairmen, Policy Overview Committees c.c. Corporate Management Team c.c. Michael Patterson / Michele Wilcox c.c. Conservative and Labour Group Offices (inspection copy) Date: 15 April 2020 EXECUTIVE DECISION REQUEST (in lieu of Cabinet on 23 April 2020) Voluntary Sector Leasing - Policy (Public report) Dear Cabinet Members Attached is a business as usual report with recommendations requesting that a decision be made by you on these in due course. This report had not been previously scheduled for any Cabinet meeting or notified on the Forward Plan as it was impracticable to give sufficient notice. The Chairman of the Executive Scrutiny Committee has been notified in writing about this. Whilst this decision would ordinarily be considered by a Cabinet meeting, under the Leader’s constitutional authority, this decision can be taken by you jointly in the absence of that Cabinet meeting. You may taken your decision electronically on (or after) Thursday 23 April 2020. Democratic Services will be in contact by email on this date to request your decision. Upon your decision, a decision notice will be published and Executive Scrutiny Committee Members will then be notified for their scrutiny electronically before any decision can take effect. Mark Braddock Democratic Services Title Of Report: Voluntary Sector Leasing Policy - New Single Policy Decision made: Reasons for your decision : (e.g. as stated in report) Alternatives considered and rejected : (e.g. as stated in report) Signed ………………………………………………………Date…………………….. Leader of the Council / Cabinet Member for Finance, Property & Business Services (Note: to be authorised by email) Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 1 VOLUNTARY SECTOR LEASING – POLICY Cabinet Member(s) Councillor Ray Puddifoot MBE Councillor Jonathan Bianco Cabinet Portfolio(s) Leader of the Council Finance, Property and Business Services Officer Contact(s) Michele Wilcox; Residents Services Papers with report Appendix A – VSLP Policy HEADLINES Summary This report seeks the Leader of the Council and Cabinet Member’s approval to an updated single Voluntary Sector Leasing Policy for qualifying community groups occupying Council p roperty within the Borough. Putting our Residents First This report supports the following Council objectives of: Our People; Our Built Environment; Financial Management. Financial Cost None Relevant Policy Overview Committee Corporate Services, Commerce & Communities Ward(s) affected All RECOMMENDATION That, on behalf of the Cabinet, the Leader of the Council and Cabinet Member approve the Voluntary Sector Leasing Policy in Appendix A. Reasons for recommendation Approving the updated single policy in this report will bring together the Voluntary Sector Leasing Policy (VSLP) agreed in July 2004 and the subsequent amendment by Cabinet in July 2011 together with an update to the rent requirements where there is a subletting. Alternative options considered Cabinet Members could choose not to agree a single VSLP policy. However, taking this action would mean that the organisations in question would not have clarity, in particular around the rent requirements where there is a subletting. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 2 Policy Overview Committee comments None at this stage. SUPPORTING INFORMATION The Council does not have a single document summarising the Voluntary Sector Leasing Policy which has been updated over the years.. This is be cause the present system of dealing with voluntary leases has evolved over time and been amended at various stages since 1997 , in July 2004 and the subsequent amendment by Cabinet in July 2011. In July 2004, Cabinet agreed a new policy for the grant of l eases to voluntary sector organisations replacing the previous policy dating from 1997. These changes were summarised as follows: 1. The use of base rents was abandoned. Market rents were to be set for all lettings and reviewed at intervals of no more than 5 years. 2. Registered Charities, youth groups, arts organisations, horticultural organisations and approved community organisations, were to receive 80% discount. The grant of any further subsidy was to be at the discretion of the then Cabinet Member for Finance and Corporate Services. 3. The standard term of lease (formerly 25 years) was abandoned and in general, new leases were not to be granted for more than 10 years. When existing leases were renewed, a new term not exceeding 15 years was replaced as the standard. 4. Voluntary Sector Organisations receiving subsidy were to be required to provide a report of their activities and accounts to the Council on an annual basis as required. The policy was subsequently amended by Cabinet in July 2011, whereby the grant o f new leases should not exceed more than 10 years, and to grant these outside the security of tenure provisions of Part 2 (Sections 24 -28) of the Landlord and Tenant Act 1954. Where existing leases (protected by the Landlord and Tenant Act) are renewed, a new term will not be granted exceeding 15 years, or for a longer term, to be at the total discretion of the Council. Therefore, the single policy at Appendix A incorporates the policies agreed in 2004 and 2011. In addition, the policy also includes a new requirement relating to subletting arrangements by the voluntary sector organisation. In such cases, the voluntary sector organisation seeking a rent subsidy under the voluntary sector leasing policy will have to pay as additional rent a minimum of 25% of the rent or gross licence fee it receives from an agreed subletting arrangement. It should be noted that this requirement does not apply to occasional informal hiring arrangements by the voluntary sector organisation. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 3 RESIDENT BENEFIT & CONSULTATION The benefit or impact upon residents, service users and communities? A clearer, updated Voluntary Sector Leasing Policy for voluntary organisations. Consultation Carried Out or Required The consultation has been limited to the usual corporate consultations required. CORPORATE CONSIDERATIONS Corporate Finance Corporate Finance has reviewed this report and concurs with the financial implications set out above; noting that the additional clause for a share in subletting arrangements will bri ng in additional revenue to the general fund. Legal The Borough Solicitor confirms that there are no legal impediments to the Council agreeing the recommendations set out in the report. Corporate Property and Construction Corporate Property and Construction has authored this report. BACKGROUND PAPERS NIL Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 4 APPENDIX A VOLUNTARY SECTOR LEASING POLICY 1. Policy and Procedure Hillingdon Council places a high value on supporting local voluntary organisations to flourish and one way it seeks to do this is through granting leases with discounted rents, significantly below market value. This Policy will apply to applications received from voluntary sector organisations that occupy or wish to occupy council -owned properties at a subsided rent. It will also apply to existing organisations who may decide to sub-let during their lease term. 2. Rent subsidy Market rents are to be assessed for all lettings and are to be reviewed at 5 yearly intervals. The market rent assessed for the property will apply unless an application from the voluntary sector organisation is approved. Registered charities, youth groups, arts organisations, horticultural organisations, sports clubs and approved community organisations will be able to receive a standard 80% rent discount from the market rent. The grant of any alternate or further rental subsidy will be at the discretion of the Cabinet upon the recommendation of the Leader of the Council and the Cabinet Member for Finance, Property and Business Services. 3. Additional rent for sub-lettings/sharing of occupation. Where there is an authorised subletting arrangement, the Council will receive as additional rent a minimum of 25% of the annual rent or gross licence fee received from the subletting or alternatively a higher percentage at the Council's total discretion subject to sign -off by the Leader of the Council and Cabinet Member for Finance, Property and Business Services. No rental subsidy will apply to the additional rent. The Council’s permission to sub -let under the terms of the existing lease where required will be approved by the Head of Property and Estates subject to sign -off by the Leader of the Council and Cabinet Member for Finance, Property and Business Services. 4. Lease term New leases will not be granted for more than 10 years ( contracted out of the Landlord and Tenant Act 1954). W hen existing leases are renewed, the lease will be renewed for a new term not exceeding 15 years. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 5 The grant of any alternate or longer lease term will be at the dis cretion of the Cabinet upon the recommendation of the Leader of the Council and Cabinet Member for Finance, Property and Business Services. 5. Annual accounts Voluntary sector organisations receiving the subsidy will be required to provide a report of their activities and accounts to the Council on an annual basis when required. 6. Policy approval Any subsequent amendment to this Policy will be approved by the Cabinet of the London Borough of Hillingdon or the Leader of the Council under delegated authority.

Democratic Services Location: Phase II Ext: 0470 DDI: 01895 250472 My Ref: MPB To: COUNCILLOR RAY PUDDIFOOT MBE LEADER OF THE COUNCIL COUNCILLOR JONATHAN BIANCO CABINET MEMBER FOR FINANCE, PROPERTY & BUSINESS SERVICES c.c. All Councillors c.c. Members of Executive Scrutiny Committee c.c. Chairmen, Policy Overview Committees c.c. Corporate Management Team c.c. Andy Evans & Iain Watters, Finance c.c. Conservative and Labour Group Offices (inspection copy) Date: 15 April 2020 EXECUTIVE DECISION REQUEST (in lieu of Cabinet on 23 April 2020) Monthly Council Budget Monitoring Report Month 11 (Public report) Dear Cabinet Members Attached is a business as usual report with recommendations requesting that a decision be made by you on these in due course. This report had previously been scheduled for the 23 April 2020 Cabinet meeting which is now not taking place. However, under the Leader’s constitutional authority, this decision can be taken by you jointly in the absence of that Cabinet meeting. You may taken your decision electronically on (or after) Thursday 23 April 2020. Democratic Services will be in contact by email on this date to request your decision. Upon your decision, a decision notice will be published and Executive Scrutiny Committee Members will then be notified for their scrutiny electronically before any decision can take effect. Mark Braddock Democratic Services Title Of Report: Monthly Council Budget Monitoring Report Month 11 Decision made: Reasons for your decision : (e.g. as stated in report) Alternatives considered and rejected : (e.g. as stated in report) Signed ………………………………………………………Date…………………….. Leader of the Council / Cabinet Member for Finance, Property & Business Services (Note: to be authorised by email) Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 1 COUNCIL BUDGET – 2019/20 REVENUE AND CAPITAL MONTH 11 BUDGET MONITORING Cabinet Members Councillor Ray Puddifoot MBE Councillor Jonathan Bianco Cabinet Portfolios Leader of the Council Finance, Property and Business Services Report Author Paul Whaymand, Corporate Director of Finance Papers with report Appendices A – G HEADLINE INFORMATION Purpose of report This report provides the Council's forecast financial position and performance against the 201 9/20 revenue budget and Capital Programme. A net in -year underspend of £2,073k is reported against 2019/20 General Fund revenue budgets as of February 2019 (Month 11), representing an improvement of £ 304k on the position reported at Month 10. Unallocated reserves are projected to total £34,641k at 31 March 2020. The latest positions on other funds and the Capital Programme are detailed within the body of this report. Contribution to our plans and strategies Putting our Residents First: Financial Management Achieving Value for Money is an important element of the Council’s Medium Term Financial Plan. Financial Cost N/A Relevant Policy Overview Committee Corporate Services, Commerce and Communities Ward(s) affected All RECOMMENDATIONS That, on behalf of the Cabinet, the Leader of the Council and Cabinet Member for Finance, Property & Business Services: 1. Note the budget position as at February 2019 (Month 11) as outlined in Table 1; 2. Note the Treasury Management update as at February 2020 at Appendix E; 3. Agree to c ontinue the delegated authority to the Chief Executive to approve any consultancy and agency assignments over £50k, with final sign -off of any assignments made by the Leader of the Council. To also note those consultancy and agency Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 2 assignments over £50k approved under delegated authority between 12 March 2020 and 23 April 2020, detailed at Appendix G; 4. Accept a grant of £250k from Network Rail for carriageway works at Station Approach, West Drayton; 5. Approve to charge an af fordable rent for the 1 9 new build general needs flats at Acol Crescent - Roundel House (£174.59 pw for one bedroomed flats and £231.08 pw for two bedroomed flats in 2020/21) as detailed in Appendix F; 6. Approve acceptance of £66k grant funding from the Food Standards Agency for the costs of EU Exit planning; 7. Approve acceptance of £35k grant funding from the Food Standards Agency for the costs of the implementation of the Official Controls Regulation (EU) 2017/625 (OCR). 8. Agrees funding of £8k to the Mayor of Hillingdon's Charitable Trust in lieu of the Council not entering the Mayor of London's New Year’s Day Parade in 2020. 9. Note the following recent decisions taken under the Leader’s Emergency Power in response to Coronavirus: a) Approved essential changes to the Council's c ontractual arrangements during the Pandemic, including the implementation HM Government’s COVID -19 Procurement Policy Note issued on 20 March 2020; b) Accepted a £6.86m social care grant from HM Government and agreed an immediate spend of £1.87m of this grant to support our Social Care providers in maintaining resilience over the coming months; c) Agreed a 10% temporary uplift to permanent front -line social care staff salaries amounting to £197k revenue to reflect their critical role at this time; d) Agreed up to £50 k external grant funding for H4All to support the local voluntary sector response; e) Released £49k of capital funding for urgent works to secure the Hillingdon Sports and Leisure Centre site following its temporary closure. INFORMATION Reasons for Recommendations 1. The reason for Recommendation 1 is to ensure that the Council achieves its budgetary objectives, providing Cabinet with an update on performance at Month 10 against b udgets approved by Council on 21 February 2020. An update on the Council's Treasury Management activities is signposted in Recommendation 2. 2. Recommendation 3 is intended to enable continued delegation of approval for appointment of consultancy and agency appointments over £50k to the Chief Executive, with final sign -off from the Leader of the Council. In addition, Appendix G reports back on use of this delegated authority previously granted by Cabinet. 3. Recommendation 4 Approves a grant agreement of £250k (or the total cost of work and LBH fees if greater) with Network Rail to facilitate reconstruction of the carriageway they own in Station Approach West Drayton which has collapsed meaning buses can no longer serve the station. 4. Recommendation 5 Council in February 2018, as part of the HRA rent policy, agreed to delegate to the Leader and relevant Cabinet Member the authority to set affordable rent levels for newly acquired or built properties on a scheme-by-scheme basis. The HRA new build Acol Crescent - Roundel House was approved on the financial viability assumption that the general needs properties would be charged an affordable rent. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 3 5. Grant funding has been offered by the Food Standards Agency which if accepted will be utilised to fund the costs of EU Exit planning by the Imported Food Office. Recommendation 6 seeks authority to approve the acceptance of £66k, relating to the costs of an Environmental Health contractor, use of an additional veterinary surgeon and team training on new systems and procedures. 6. Grant funding has been offered by the Food Standards Agency which if accepted will be utilised to fund the costs of the implementation of the Official Controls Regulation (EU) 2017/625 (OCR) by the Imported Food Office. Recommendation 7 seeks authority to approve the acceptance of £35k, relating to (i) staff time incurred on training, updating documents, internal systems, operational protocols and procedures and (ii) costs of materials including stationery, stamps and forms. 7. Recommendation 8 agrees to grant £8k to the Mayor of Hillingdon's Charitable Trust in lieu of the Council not entering the Mayor of London's New Year’s Day Parade in 2020. In previous years, where there has been a Borough entry, Cabinet has provided some funding to support it. Instead, this year, that support will be directed towards Hillingdon’s Mayoral charities. 8. Members will be aware that our decision-making process has been prioritised to focus on the Council’s response to Coronavirus and support residents at this difficult time. Critical to this, is the provision within the Council’s Constitution for the Leader of the Council to exercise his Emergency Power to take urgent executive decisions. Some of those recently taken are summarised in Recommendation 9. Members should be aware that this does not encapsulate all the emergency decisions taken by the Leader because this report is a snapshot in time. However, all such decisions taken will be formally ratified at a future Cabinet meeting with full information. Alternative options considered 9. There are no other options proposed for consideration. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 4 SUMMARY REVENUE 10. General Fund revenue budgets are projected to under spend by £ 2,073k at Month 11, an improvement of £304k on the position reported at Month 11. This position consists of a £503k underspend against Directorate Operating Budgets, with a £956k underspend on Development and Risk Contingency an d £61 2k variances across other corporately managed budgets including reduced borrowing costs from deferred capital expenditure and windfall credits from a review of the balance sheet. There remains £250k uncommitted General Contingency within the reported monitoring position to manage any emerging risks over the remainder of this financial year. 11. The position across service budgets reflects a small number of reported pressure items being offset through compensating underspends, primarily on staffing budgets. These pressure areas include ICT contract expenditure, Education functions, Early Years Centres and income from health partners to support Adult Social Care placements. Within Development and Risk Contingency, the previously reported pressure on Development Control Income has reduced with further improvements on Homelessness. There have been additional calls on contingency in Month 11 in relation to Housing Legal Challenges. 12. General Fund Balan ces are expected to total £3 4,641k at 31 March 20 20, under the assumption that the balance of General Contingency and Unallocated Priority Gro wth monies are released in-year. This is a reduction of £5,703k from the opening balance of £40,344k, an improvement on the planned release of £7,776k from reserves to support the 2019/20 budget. 13. Of the £8,141k savings being managed in year, £7,891k are either banked in full or classed as 'on track for delivery', while £250k classified as either higher risk or in the early stages of delivery. Within the position reported, £534k has moved in Month 11 from on track to being banked and £250k is at an early stage of delivery . Ultimately, all £8,141k of the savings are expected to be delivered in full, with any items with potential issues being covered by alternative in-year savings proposals and management actions. 14. A surplus of £ 332k is reported within th e Collection Fund relating to favourable positions on both Council Tax and Business Rates , which are predominantly driven by a carry forward surplus from 2018/19. This surplus is lower than the £459k surplus forecast at budget setting in February 2020. The £127k adverse movement will be carried forward to 2021/22. 15. The Dedicated Schools Grant is projecting an in -year overspend of £ 5,772k at Month 11, a £423k adverse movement from Month 10. The overspend is predominantly due to continuing unfunded pressures in the cost of High Needs , and results in a forecast c arry forward cumulative deficit at 31 March 2020 of £14,264k. CAPITAL 16. At Month 11 the projected underspend against the 2019/20 General Fund Capital Programme is £28,075k, predominantly as a result of rephasing of project expenditure. The forecast outturn over the life of the programme to 2023/24 is an overspend of £1,260k. The planned investment will require £ 222,614k Prudential Borrowing, £ 2,457k lower than originally in February 201 9 and in line with the position approved by Cabinet and Council at budget setting in February 2020. This position is not expected to materially affect the revenue financing charges ultimately required to support planned investment. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 5 FURTHER INFORMATION General Fund Revenue Budget 17. An under spend of £ 2,073k is reported across normal operating activities at Month 11, an improvement of £304k on Month 10, which is primarily linked to an improvement in Directorate Operating budgets of £ 51k and £252k on Contingency . There remain recurrent pressures relating to Early Years Centres , Education and IC T, which are offset primarily by staffing underspends to deliver a net £503k underspend on Directorate Operating Budgets. 18. Development Risk and Contingency is currently benefitting from three windfall income streams, consisting of additional Better Care Fund monies, Asylum Grant funding and a rebate from the West London Waste Authority , which are mitigating pressures on specific contingencies of £1,133k on SEN Transport , £750k on Adult Social Care placements, £634k Housing Legal Challenges and £193k on Development Control income. 19. Savings of £8,141k are being managed within the 2019/20 budget. Currently £7,891k savings are banked and £250k are either in the early stages of delivery or deemed higher risk although all savings are expected to ultimately be delivered in full. This represents an improvement on the position at Month 10, with £534k being promoted from on track to being banked. Table 1: General Fund Overview Original Budget Budget Changes Service Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 210,620 2,137 Directorate Operating Budgets 212,757 212,254 (503) (452) (51) 7,436 0 Corporate Operating Budgets 7,436 6,824 (612) (611) (1) 12,863 (2,789) Development & Risk Contingency 10,074 9,118 (956) (704) (252) (991) 0 Unallocated Budget Items (339) (339) 0 0 0 229,928 0 Sub-total Normal Activities 229,928 227,857 (2,071) (1,767) (304) (222,152) 0 Corporate Funding (222,152) (222,154) (2) (2) 0 7,776 0 Net Total 7,776 5,703 (2,073) (1,769) (304) (40,344) 0 Balances b/fwd (40,344) (40,344) (32,568) 0 Balances c/fwd 31 March 2020 (32,568) (34,641) 20. General Fund Balances are expected to total £3 4,641k at 31 March 2020 as a result of the forecast position detailed above , £2,073k higher than projected at budget setting in February 2019. The Council's Medium Term Financial Forecast assumes that unallocated balances will remain between £15,000k and £32,000k to manage emergent risks, with any sums above that level earmarked for use to smooth the savings requirement over the medium term. Directorate Operating Budgets 21. Directorate Operating Budgets represent the majority of the Council’s investment in day-to-day services for residents, with more volatile or demand -led areas of activity tracked separately through the Development and Risk Cont ingency. Further information on latest projections for Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 6 each service is contained within Appendix A to this report, with salient risks and variances within this position summarised in the following paragraphs. Table 2: Directorate Operating Budgets Original Budget Budget Changes Service Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 8,110 0 Chief Executive's Office Expenditure 8,110 8,129 19 18 1 (1,207) (1) Income (1,208) (1,223) (15) (14) (1) 6,903 (1) Sub-Total 6,902 6,906 4 4 0 19,069 56 Finance Expenditure 19,125 19,247 122 99 23 (3,221) (175) Income (3,396) (3,581) (185) (162) (23) 15,848 (119) Sub-Total 15,729 15,666 (63) (63) 0 116,482 2,162 Residents Services Expenditure 118,644 118,645 1 (111) 112 (43,966) (1,327) Income (45,293) (45,359) (66) 102 (168) 72,516 835 Sub-Total 73,351 73,286 (65) (9) (56) 148,761 668 Social Care Expenditure 149,429 150,165 736 112 624 (33,408) 754 Income (32,654) (33,769) (1,115) (496) (619) 115,353 1,422 Sub-Total 116,775 116,396 (379) (384) 5 210,620 2,137 Total Directorate Operating Budgets 212,757 212,254 (503) (452) (51) 22. An overspend of £4k is reported on Chief Executive’s Office budgets at Month 11, representing no change from Month 10. Across Finance, a net underspend of £ 63k is projected at Month 11 representing no change on the previously reported position, reflecting a combination of vacancies and use of grant funding to support additional staff. 23. At Month 11, a net underspend of £65k is reported across Residents Services, representing a £56k favourable movement from Month 10 as a result of increased staffing underspends. The headline position includes a £ 332k pressure on ICT contract costs, £2 51k pressures across Education functions, which are partially offset through a combination of s taffing underspends and other favourable variances. In addition, £310k is being released from Earmarked Reserves to support current levels of investment in waste services. 24. A net underspend of £379k is reported across Social Care budgets, with an adverse movement of £ 5k on Month 10 forecasts. There are a number of variances in the position including pressures relating to delays in securing additional health contributions towards placements meeting both social care and health needs, alongside the deficit on Early Years Centres transferred from the schools budget . These are being offset through additional Troubled Families Grant, settlement of a long running case in the Council’s favour and more efficient use of the Better Care Fund. 25. The Council is permitted to finance the costs associated with service transformation from Capital Receipts, with both one -off implementation costs and the support for service transformation, including the BID team, being funded from this resource. Current proje ctions include an estimate of £2 ,880k for such costs, which will remain under review over the remainder of the year and have been excluded from reported monitoring positions. It is Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 7 anticipated that these costs will be financed from a combination of Capital Receipts and Earmarked Reserves. Progress on Savings 26. The savings requirement for 2019/20 is £6,609k. In addition, there are savings of £700k brought forward from 2018/19 giving a net total of £7,309k. Within this position there are £832k of funding requirements, covering Troubled Families, Fleet and Parking Services. For reporting from Month 4 onwards the savings have been adjusted to remove the £832k of funding requirements, giving a restated gross savings target of £8,141k with the aim of improving the transparency on the progress of savings delivery. 27. Of this sum, £7,891k are banked. £250k savings are in the early stages of delivery or potentially subject to greater risk to delivery; however, ultimately all £8,141k savings are expected to be delivered in full, with any items with potential issues being covered by alternative in -year savings proposals and management actions. This represents an improvement on the position at Month 10, with £534k being promoted from on track to being banked. Table 3: Savings Tracker 2019/20 General Fund Savings Programme CEOs Finance Residents Services Social Care Cross- Cutting Total 2019/20 Savings £'000 £'000 £'000 £'000 £'000 £'000 % B Banked (387) (730) (1,696) (2,923) (2,155) (7,891) 96.1% G On track for delivery 0 0 0 0 0 0 0.0% A Potential significant savings shortfall or a significant or risky project which is at an early stage; 0 0 0 0 (250) (250) 3.1% R Serious problems in the delivery of the saving 0 0 0 0 0 0 0.0% Total 2019/20 Savings (387) (730) (1,696) (2,923) (2,405) (8,141) 100.0% Corporate Operating Budgets 28. Corporate Operating Budgets are currently forecasting a £6 12k favourable variance, which is a favourable movement of £1k on the Month 10 position with the Housing Benefit Subsidy continuing to be forecast to budget . In addition to the favourable position on Corporate Operating Budgets, Corporate Funding has a £2k favourable variance. Included in this report are updates to the unallocated growth, inflation and savings budgets. 29. As a result of anticipated capital expenditure and associated borrowing being slipped from 2018/19, alongside proactive use of capital grants and alternative funding, a £248k underspend is reported on the revenue costs of debt financing. An ongoing review of the Council’s balance sheet has identified up to £357k of historic credit balances, which are expected to be written back during 2019/20, delivering a one -off windfall underspend. Housing Benefit remains on budget with no variance being reported. No material variances are reported across the remainder of Corporate Budgets, resulting in a headline underspend of £612k. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 8 Table 4: Corporate Operating Budgets Original Budget Budget Changes Service Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 0 0 Interest and Investment Income Salaries 0 0 0 0 0 7,777 0 Non-Sal Exp 7,777 7,489 (288) (288) 0 (87) 0 Income (87) (47) 40 40 0 7,690 0 Sub-Total 7,690 7,442 (248) (248) 0 490 0 Levies and Other Corporate Budgets Salaries 490 491 1 2 (1) 12,570 0 Non-Sal Exp 12,570 12,562 (8) (8) 0 (12,289) 0 Income (12,289) (12,646) (357) (357) 0 771 0 Sub-Total 771 407 (364) (363) (1) 0 0 Housing Benefit Subsidy Salaries 0 0 0 0 0 147,629 0 Non-Sal Exp 147,629 147,629 0 0 0 (148,654) 0 Income (148,654) (148,654) 0 0 0 (1,025) 0 Sub-Total (1,025) (1,025) 0 0 0 7,436 0 Total Corporate Operating Budgets 7,436 6,824 (612) (611) (1) Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 9 Development & Risk Contingency 30. For 201 9/20 £12,863k was set aside to manage uncertain elements of budgets within the Development & Risk Contingency, which included £ 12,031k in relation t o specific risk items and £832k as General Contingency to manage unforeseen issue s. With £2,789k released to service budget , £10,074k remains available to manage the full range of issues facing the council. As at Month 11, a £ 956k underspend is reported against this sum, representing a £252k improvement on Month 10, while retaining £250k General Contingency to manage any emerging issues. Table 5: Development & Risk Contingency Original Budget Budget Changes Service Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 1,072 0 Residents Services Impact of Welfare Reform on Homelessness 1,072 568 (504) (453) (51) 1,972 (772) Waste Disposal Levy & Associated Contracts 1,200 100 (1,100) (1,100) 0 0 0 Development Control - Major Applications 0 193 193 571 (378) 0 0 Housing Legal Challenges 0 634 634 475 159 1,885 0 Social Care Asylum Service 1,885 695 (1,190) (1,190) 0 3,273 (403) Demographic Growth - Looked After Children 2,870 2,700 (170) (170) 0 1,017 (367) Demographic Growth - Children with Disabilities 650 895 245 245 (1) 277 0 Social Worker Agency Contingency 277 244 (34) (56) 23 997 (259) SEN transport 738 1,871 1,133 1,137 (4) 1,938 (988) Demographic Growth - Adult Social Care 950 1,700 750 750 0 0 0 Additional BCF Income 0 (331) (331) (331) 0 (400) 0 Corp. Items Additional Investment Income (400) (400) 0 0 0 832 0 General Contingency 832 250 (582) (582) 0 12,863 (2,789) Total Development & Risk Contingency 10,074 9,118 (956) (704) (252) 31. Within Residents Services , Development Risk and Contingency is showing a reported underspend of £ 777k, a movement of £ 270k from Month 10 linked to improvements in Development Control Income and Homelessness being offset by movements on Housing Legal Challenges. The overall underspend includes a £330k rebate from the West London waste Authority. 32. Within Social Care there is forecast a £1,190k reduced call on contingency in Asylum Service due to an uplift in grant income following a Home Office review of funding rates, no change to Month 10. There was significant growth built into the Looked After Children budget in 2019/20 and this is forecasting an underspend of £170k against contingency. 33. Social Worker Agency Contingency has a £244k call on contingency, £23k more than Month 10 forecasts, however £34k under the contingency budget reflecting assumed recruitment to permanent posts and changes to agency arrangements. Adult Placements has a £1,700k call on contingency, which is £7 50k over contingency budget. This reflects the increase in the Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 10 number of placements particularly in Mental Health. This position is partially funded through a contribution to contingency from additional Better Care Fund grant announced in July 2019. 34. SEN Transport is reporting a £ 1,871k call on contingency, £1,133k higher than the budgeted amount. This is reflecting the continued growth in the number of children that have an Education, Health and Care Plan (EHCP), which is currently running at approximately 1 1%, and is reflected in the MTFF for 2020/21. 35. The above specific calls on contingency result in a net underspend of £ 374k, with a further £582k underspend projected against General Contingency to deliver an overall favourable variance of £956k. Within this position, there remains £250k General Contingency available to respond to eme rging risks and issues, which if not required would further improve General Balances at outturn. Unallocated Priority Growth and HIP Initiatives 36. There was a budget of £250k Unallocated Priority Growth in 2019/20, following allocation of £40k for CCTV in the B orough and £60k for Little Britain Lake Patrol Officers, there remains £150k available to support new investment in services. 37. In addition, £200k of HIP Initiative funding was included in the 2019/20 budget and supplemented by £718k brought forward balances, to provide total resources of £918k. £366k of projects have been approved for funding from HIP resources, with £104k underspend relating to projects completed in 2018/19, there is £655k available for future releases. Schools Budget 38. At Month 10 the Dedicated Schools Grant position is an in-year overspend of £5,772k. This is an adverse movement of £ 423k on the Month 10 position with the overspen d being predominantly due to increasing pressures in the c ost of High Needs. The High Needs Block is now funding Early Support Funding with a current forecast of £438k in year, which represents investment ultimately expected to reduce the pace of growth in higher cost support through early intervention where appropriate to a child’s needs . There has been an increase in the number of schools applying for exceptional SEN funding. This is a consequence of the increasing complexity and, in some cases, a lack of special school places meaning that mainstream schools need additional resource to mai ntain the placement. In 2019/20 exceptional funding has more than doubled to £132k. 39. The total deficit carry forward is currently forecast at £14,264k, which almost entirely relates to the widely publicised funding shortfall for High Needs and SEND provision. Collection Fund 40. A £332k surplus is reported against the Collection Fund at Month 11, which is made up of a £5k surplus on Council Tax and a £327k surplus on Business Rates. The reported variance is primarily driven by the brought forward surplus on Business Rates with no material movements in 2019/20. This surplus is available to support Gener al Fund budgets in future years and represents a £108k adverse movement on Month 10 projections. Housing Revenue Account 41. The Housing Revenue Account is currently forecasting a £ 53k favourable position , a £ 6k improvement from Month 10, resulting in a drawdown of reserves of £1,192k. This results in a projected 2019/20 closing HRA General Balance of £ 17,068k. The use of reserves is funding investment in new housing stock. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 11 Future Revenue Implications of Capital Programme 42. Appendix D to this report outlines the forecast outturn on the 2019/20 to 2023/24 Capital Programme, with a balanced position over the five-year programme. Alongside marginal variances on Government Grant income and Capital Receipts, Prudential Borrowing is projected to be £1,354k lower than budgeted in February 2019. The reduction in the borrowing requirement w as reflected in the refreshed capital programme approved by Cabinet and Council in February 2020. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 12 Appendix A – Detailed Group Forecasts (General Fund) CHIEF EXECUTIVE'S OFFICE 43. The overall position for Chief Executive’s Office at Month 11 is a forecast pressure of £4k and is in line with the position reported for Month 10. 44. Income across the Group has continued to be closely monitored following statutory uplifts to existing fees and charges at the start of the financial year as well as the introduction of new fees within Democratic Services with forecasts holding steady at this stage of the year. Table 6: Chief Executive's Office Operating Budgets Original Budget Budget Changes Service Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 1,479 0 Democratic Services Salaries 1,479 1,494 15 17 (2) 1,721 1 Non-Sal Exp 1,722 1,697 (25) (26) 1 (701) (1) Income (702) (684) 18 18 0 2,499 0 Sub-Total 2,499 2,507 8 9 (1) 1,900 (146) Human Resources Salaries 1,754 1,800 46 27 19 830 145 Non-Sal Exp 975 974 (1) 15 (16) (230) 0 Income (230) (254) (24) (22) (2) 2,500 (1) Sub-Total 2,499 2,520 21 20 1 2,124 0 Legal Services Salaries 2,124 2,106 (18) (18) 0 56 0 Non-Sal Exp 56 58 2 3 (1) (276) 0 Income (276) (285) (9) (10) 1 1,904 0 Sub-Total 1,904 1,879 (25) (25) 0 5,503 (146) Chief Executive's Office Directorate Salaries 5,357 5,400 43 26 17 2,607 146 Non-Sal Exp 2,753 2,729 (24) (8) (16) (1,207) (1) Income (1,208) (1,223) (15) (14) (1) 6,903 (1) Total 6,902 6,906 4 4 0 Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 13 FINANCE 45. A forecast underspend of £63k is reported for Month 11 in line with the position reported for Month 10. Income from both the auction of Fleet vehicles and external grant funding from the CLG for revenues inspections continues to offset service pressures within Fleet as the capital acquisition programme, now nearing completion, is implemented. Table 7: Finance Operating Budgets Original Budget Budget Changes Service Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 6,021 37 Exchequer and Business Assurance Services Salaries 6,058 6,015 (43) (43) 0 3,505 12 Non-Sal Exp 3,517 3,537 20 19 1 (2,683) (174) Income (2,857) (2,937) (80) (77) (3) 6,843 (125) Sub-Total 6,718 6,615 (103) (101) (2) 1,743 0 Procurement Salaries 1,743 1,721 (22) (21) (1) 3,243 8 Non-Sal Exp 3,251 3,356 105 102 3 (93) (1) Income (94) (155) (61) (61) 0 4,893 7 Sub-Total 4,900 4,922 22 20 2 4,213 (94) Corporate Finance Salaries 4,119 4,142 23 (2) 25 344 93 Non-Sal Exp 437 476 39 44 (5) (445) 0 Income (445) (489) (44) (24) (20) 4,112 (1) Sub-Total 4,111 4,129 18 18 0 11,977 (57) Finance Directorate Salaries 11,920 11,878 (42) (66) 24 7,092 113 Non-Sal Exp 7,205 7,369 164 165 (1) (3,221) (175) Income (3,396) (3,581) (185) (162) (23) 15,848 (119) Total 15,729 15,666 (63) (63) 0 Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 14 RESIDENTS SERVICES 46. Residents Services directorate is showing a projected outturn underspend of £65k at Month 11, excluding pressure areas that have identified contingency provisions. The overall variance is a result of pressures across Residual Education a nd Highways and Street Lighting partially netted down by underspends in Administrative, Technical and Business Services. Table 8: Residents Services Operating Budgets Original Budget Budget Changes Service Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 17,619 (43) Infrastructure, Waste and ICT Salaries 17,576 17,580 4 39 (35) 32,237 772 Non-Sal Exp 33,009 33,517 508 224 284 (10,590) (58) Income (10,648) (10,752) (104) 97 (201) 39,266 671 Sub-Total 39,937 40,345 408 360 48 19,221 860 Housing, Environment, Education, Health & Wellbeing Salaries 20,081 19,759 (322) (358) 36 24,490 352 Non-Sal Exp 24,842 25,064 222 377 (155) (18,024) (941) Income (18,965) (18,609) 356 325 31 25,687 271 Sub-Total 25,958 26,214 256 344 (88) 4,324 25 Planning, Transportation & Regeneration Salaries 4,349 4,263 (86) (76) (10) 1,240 174 Non-Sal Exp 1,414 1,504 90 94 (4) (4,534) (206) Income (4,740) (4,724) 16 14 2 1,030 (7) Sub-Total 1,023 1,043 20 32 (12) 13,486 50 Administrative, Technical & Business Services Salaries 13,536 12,958 (578) (538) (40) 3,865 (28) Non-Sal Exp 3,837 4,000 163 127 36 (10,818) (122) Income (10,940) (11,274) (334) (334) 0 6,532 (100) Sub-Total 6,433 5,684 (749) (745) (4) 54,650 892 Residents Services Directorate Salaries 55,542 54,560 (982) (933) (49) 61,832 1,270 Non-Sal Exp 63,102 64,085 983 822 161 (43,966) (1,327) Income (45,293) (45,359) (66) 102 (168) 72,515 835 Total 73,351 73,286 (65) (9) (56) 47. The Coun cil’s 2019/20 contingency budget contains provision for areas of expenditure or income within Residents Services for which there is a greater degree of uncertainty. At Month 11, projected calls on contingency are forecast to be £777k less than the budgete d provision, a £270k favourable movement from Month 10. The following table shows the breakdown for each contingency item. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 15 Table 9: Development and Risk Contingency Original Budget Budget Changes Development & Risk Contingency Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 1,072 0 Impact of Welfare Reform on Homelessness 1,072 568 (504) (453) (52) 1,972 (772) Waste Disposal Levy & Associated Contracts 1,200 100 (1,100) (1,100) 0 0 0 Development Control – Income 0 193 193 571 (378) 0 0 Housing Legal Challenges 0 634 634 475 159 3,044 (772) Current Commitments 2,272 1,495 (777) (507) (270) 48. The Month 11 data in the table below shows the use of Temporary Accommodation. The first 3 months of the financial year saw an increase in the number of Households in higher cost Bed & Breakfast placements, continuing the trend from quarter four of 2018/19 . This number has been steadily reducing throughout the year, however, at Month 11 there has been an increase in the overall level of Temporary Accommodation in use, resulting in an increase in the number of clients placed in Bed and Breakfast accommodation. This is due to a reduction in alternative supply, however management actions to meet MTFF targets continue to be implemented. Table 10: Housing Needs performance data December 19 January 20 February 20 All Approaches 180 286 286 Full Assessment Required 126 223 213 New into Temporary Accommodation (Homeless and Relief) 36 33 46 Households in Temporary Accommodation 421 413 441 Households in B&B 138 137 163 49. As in previous years, a contingency has been set aside in 2019/20 to resource the procurement of Private Sector placements or the need for Temporary Accommodation in the borough. The call on contingency relating to homelessness is forecast at £568k, £504k below the budgeted provision. The service is forecasting the number of clients in B&B accommodation will average 163 over the financial year. A planned reduction in numbers through increased non -cost prevention and move -on activity has resulted in a projected favourable outturn on accommodation budgets. The Month 11 position also reflects the benefit of reduced unit costs. 50. The Council will continue to closely monitor this risk, as following the introduction of the Homeless Reduction Act in April 2018, there are emerging pressures on the demand for Housing assistance. Specific funding is retained within an earmarked reserve to manage this risk. 51. A call of £100k is projected against the waste contingency , which was established to fund estimated population driven increases in the cost of disposal via the West London Waste Authority (WLWA) levy and associated waste disposal contracts. This reflects a reduction of £1,100k compared with budget, comprising the following elements:  The WLWA has disbursed excess reserves to boroughs, with Hillingdon having received £331k at the end of July. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 16  The retendering of the Council’s contract for the collection and processing of highways arising, bulky items and street litter has resulted in the appointment of a new supplier for that element relating to highways arising’s and street sweepings, at a reduced cost.  Aggregate Pay as you Throw tonnage projections and other Waste Disposal Contract costs are now falling below budgeted levels. 52. Whilst market conditions are affecting sales prices for recyclables, impacting on costs of the Council’s mixed dry rec ycling contract with Biffa (with some additional risk arising as a result of high contamination levels) and significant costs have been incurred in relation to fly tipping clearance and disposal, current projections indicate that these factors can be manag ed within the remaining contingency sum. 53. There was a marked downturn in volumes of major planning applications submitted to the Council during the first half of 2019/20, with income over this period £300k lower than that secured in the first half of 2018/19. This trend continued in quarter three and was assumed to continue into quarter four, with a further £271k pressure being reported for the second half of the year. 54. However, in the last month there has been an increase in activity for household and minor applications with current projections showing an improvement of £60k. The B&M Yiewsley scheme has been brought forward from 2020/21, accounting for a further £103k improvement. In addition to the Development Control Income, there has been an improvement of £215k in the forecast Community Infrastructure Levy retained admin fee. The total improvement of £378k will reduce the call on General Contingency to £193k. Infrastructure, Waste and ICT (£408k overspend, £48k adverse movement) 55. At Month 11, there is a £408k forecast overspend, an adverse movement of £48k from Month 10 arising from a number of material variances across Waste and Highways, reflecting a combination of ongoing staffing and non-staffing pressures. The overall forecast encompasses a number of management actions, which will be closely monitored during the remainder of the financial year. 56. Earmarked reserve drawdowns totalling £310k are partly offsetting the gross pressure on Waste Services of £355k. The projected underlying pressure includes a staffing overspend of £655k due to additional agency usage within Street Cleansing, high levels of overtime and an unachievable managed vacancy factor owing to the need to cover permanent staff absences across front-line teams. 57. Overspends on refuse sacks, staff training costs and on public convenience costs owing to the timing of removal of several JCDecaux units are largely netted down by an underspend on the budget for a second CA site, given that the current monthly waste weekend operation increased to a weekly basis with effect from early January 2020 only. Offsetting the cost pressures is an anticipated £379k income over -achievement, largely reflecting strong trade t ipping activity at the New Years Green Lane CA site. 58. The Highways overspend at Month 11 is £217k, largely resulting from staffing pressures associated with unachievable vacancy factor (staff turnover levels being very low), above budget street lighting ele ctricity costs and a shortfall in London Permit Scheme income, the Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 17 service having reported that levels of major permit applications from utility companies have decreased. 59. ICT is reporting a net underspend of £42k. There is a forecast pressure on contract c osts of £332k, though this is now offset by (i) a £314k staff costs underspend, reflecting vacancies and recruitment delays whilst the service progresses a BID restructure and more general staff turnover and (ii) £60k of fee recharges to ICT capital projec ts. Th is represents a £100k favourable movement compared to the month 10 position , attributable to further recruitment delays, a decrease in the contract costs forecast and additional fee recharges relating to the Microsoft 365 project. Housing, Environment, Education, Health & Wellbeing (£256k overspend, £88k favourable movement) 60. At Month 11 there is an overspend position of £256k across the service, primarily from pressures within the Residual Education function and Enforcement income. 61. Green Spaces is showing a forecast overspend against budget of £24k as at month 11, including a drawdown of £102k from earmarked reserves (£7k Youth Fund, £52k Parks Improvement Grant, and £43k redundancy reserve). Non staffing pressures are driven by the delay in the planned closure of Ruislip Golf from May to September when the next phase of HS2 works commences; in addition there are pressure in grounds maintenance for equipment maintenance and repair. The position is mitigated by additional income and HS2 compensation at Ruislip Golf course, under spends from hard to recruit vacant posts within Youth Centres, and forecast income to exceed targets at Battle of Britain Bunker and Visitor Centre. 62. There is a £251k pressure within the Residual Education servic e, a £2k adverse movement from Month 10. The delivery of these functions is currently being reviewed as part of a BID workstream. 63. The Housing Options, Homelessness and Standards team is projecting an overspend of £209k, a favourable movement of £28k from M onth 10. The pressure is a result of reduced enforcement income following an increase in the number of appeals, resulting in greater uncertainty regarding the timing and value of income to be received.The favourable movement is attributable to reduced staff costs. Community Safety, Customer Engagement and Domestic Abuse is projecting an underspend of £104k, this is driven by part year vacancies within the CCTV monitoring centre. Planning, Transportation & Regeneration (£20k overspend, £12k favourable movement) 64. During 2019/20, external consultants have been commissioned to provide legal and other specialist technical support where posts have been vacant, accounting for the adverse variance across staffing and non -staffing expenditure of £20k. With the exception of Development Control income where a shortfall is reported against General Contingency, there are no material variances on income across the service. Administrative, Technical & Business Services (£749k underspend, £4k favourable movement) 65. There is an overall improvement of £4k across the service in Month 11. A £40k favourable movement within staff costs is largely attributable to recruitment delays across Technical Admin and revised agency projections to the end of the financial year within Food Health and Safety. Partly offsetting this is an adverse movement of £36k in non -staffing costs (resulting mainly from a revision in the forecast for the parking enforcement contract). Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 18 SOCIAL CARE (£379k underspend, £5k adverse movement) 66. Social Care is projecting an underspend of £3 79k as at Month 11, an adverse movement of £5k on the Month 10 projections. However, within this position, there are some offsetting larger movements including; a projected underspend in Children’s Services staffing costs, additional Troubled Families Grant income through improved Payment by Results submissions and a projected reduction in income from the CCG relating to a number of clients previously fully funded by the CCG for Continuing Health Care needs. 67. This position also includes a number of ongoing pressures, which are being managed by the Service. These relate to; a £657k net pressure in the running costs of the Early Years Centres, ongoing pressures on the cost of Legal Counsel, the provision of Temporary Accommodatio n for Section 17 cases and above inflation increases in the cost of agency staff in the SEN Transport Service in both 2018/19 and 2019/20. Table 11: Social Care Operating Budgets Original Budget Budget Changes Service Month 10 Revised Budget Forecast Outturn Variance (As at Month 10) Variance (As at Month 9) Movement from Month 9 £'000 £'000 £'000 £'000 £'000 £'000 £'000 18,442 (1,200) Children's Services Salaries 17,242 16,727 (515) (518) 3 17,704 1,088 Non-Sal Exp 18,792 19,601 809 798 11 (7,656) (32) Income (7,688) (8,407) (719) (704) (15) 28,490 (144) Sub-Total 28,346 27,921 (425) (424) (1) 2,051 (652) SEND Salaries 1,399 1,705 306 199 107 186 272 Non-Sal Exp 458 529 71 87 (16) (427) 337 Income (90) (274) (184) (150) (34) 1,810 (43) Sub-Total 1,767 1,960 193 136 57 7,720 213 Adult Social Work Salaries 7,933 7,892 (41) (26) (15) 72,847 247 Non-Sal Exp 73,094 73,204 110 (526) 636 (21,829) 722 Income (21,107) (20,642) 465 1,076 (611) 58,738 1,182 Sub-Total 59,920 60,454 534 524 10 18,286 116 Provider and Commissioned Care Salaries 18,402 17,656 (746) (766) 20 11,525 584 Non-Sal Exp 12,109 12,851 742 864 (122) (3,496) (273) Income (3,769) (4,446) (677) (718) 41 26,315 427 Sub-Total 26,742 26,061 (681) (620) (61) 46,499 (1,523) Social Care Directorate Total Salaries 44,976 43,980 (996) (1,111) 115 102,262 2,191 Non-Sal Exp 104,453 106,185 1,732 1,223 509 (33,408) 754 Income (32,654) (33,769) (1,115) (496) (619) 115,353 1,422 Sub-Total 116,775 116,396 (379) (384) 5 Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 19 SOCIAL CARE DEVELOPMENT AND RISK CONTINGENCY (£403k overspend, £18k adverse movement) 68. The Council's 2019/20 Development and Risk Contingency includes provisions for areas of expenditure within Social Care, for which there is a greater degree of uncertainty and predominantly relates to in-year demographic changes across Adults and Children’s, including Asylum Seekers and SEN Transport. Table 12 sets out the Month 11 projected position for the Development and Risk Contingency, which is reporting a pressure of £385k. This represents an improvement of £52k on the Month 10 position due to a reduced call on contingency for Demographic Growth within Looked after Children and a slight reduction within the Asylum Service. 69. The overspend is due to pressures in the cost of Adult placements, where there is growth across Older People and Mental Health placements. The service have put in place a range of management action, including a further review of all high cost placements, a review of all of the block contracts to maximise occupancy rates and a review of all external income. Additionally, the service are also experiencing a significant and growing pressure in SEN Transport requirements. This is as a result of more single occupancy or lower occupancy routes being required, due to a continued high level of growth in the number of children that have an Education, Health and Care Plan, most of whom cannot be placed in local schools as they are at full capacity. This reflects the growing pressure that is also being reported in the Dedicated Schools Grant position later in this report. Table 12: Social Care Development & Risk Contingency Original Budget Budget Changes Development & Risk Contingency Month 11 Revised Budget Forecast Outturn Variance (As at Month 11) Variance (As at Month 10) Movement from Month 10 £'000 £'000 £'000 £'000 £'000 £'000 £'000 1,885 0 Asylum Service 1,885 695 (1,190) (1,190) 0 3,273 (403) Demographic Growth - Looked After Children 2,870 2,700 (170) (170) 0 1,017 (367) Demographic Growth - Children with Disabilities 650 895 245 245 (1) 277 0 Social Worker Agency Contingency 277 244 (34) (56) 23 997 (259) SEN Transport 738 1,871 1,133 1,137 (4) 1,938 (988) Demographic Growth - Adult Social Care 950 1,700 750 750 0 0 0 Additional BCF Income 0 (331) (331) (331) 0 9,387 (2,017) Current Commitments 7,370 7,773 403 385 18 Asylum Service (£1,190k underspend, nil movement) 70. The service is projecting a drawdown of £695k from the contingency as at Month 11, which is in line with the month 10 position. This is due to the service tightening up processes and controls, which has resulted in an increase in the level of rental income paid as more UASC contribute towards their rental costs (where they can afford to do so). In addition, there has been an increase in the level of grant funding, which has come as a result of an agreed increase in the funding rate for all UASC aged 16 to 17 from £91 per day to £114 per day wi th effect from 1 April 2019 and also better use of the block contracts. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 20 Demographic Growth - Looked After Children (£170k underspend, nil movement) 71. The service is projecting a drawdown of £2,700k from the Contingency, representing an underspend of £170k as at Month 11 and a nil movement on the Month 10 position. This is primarily as a result of an increase in the cost of Semi -Independent placements, with the number of Looked After Children remaining quite stable. However, this budget can be very volatile, due to the requirement for the service to place children in Residential placements and it is evident that the length of stay in a Residential placeme nt has increased, where most are now likely to be in their placement for a year or more. In order to attempt to mitigate significant increases in costs, the service are placing children in Council run Children’s Homes, where no other viable option is available, thereby reducing the need to place in out of borough high cost residential placements. 72. The service continues to monitor this position through regular reviews of individual cases, and where possible, children are stepped down when it is safe to do so. Additionally, the service has implemented new ways of working, with the use of a grant of £400k, to support vulnerable children and prevent them from entering the care system. Early Indications are that this is having a significant impact on supporting young people and families to remain in their existing environment rather than being brought into the care system. Demographic Growth – Children with Disabilities (£245k overspend, nil movement) 73. The service is projecting a drawdown of £895k from the Contingency as at Month 11, no change on the Month 10 position. The service is having to support an increase in the number of cases that have more complex needs, which in most cases, require a residential placement or more respite care. As a result, the service is planning a major review of the support being provided and the range of services on offer for Children with Disabilities, to identify opportunities to reduce the cost of placements . A number of new initiatives have been introduced, including more respite care over the school holidays and weekends. Social Worker Agency (Children's) (£34k underspend, £23k adverse movement) 74. The service is projecting a drawdown of £244k from the contingency as at Month 11, an adverse movement of £23k on the Month 9 position. The underspend reported reflects a reduced use of agency staff, where the cost has reduced by £1,034k when compared to the 2018/19 outturn position. 75. However, the service continue to have a number of vacancies, which are being covered by agency staff, where the cost is approximately £18k higher than a permanent member of staff, reflecting that the recruitment of Social Workers continues to be very competitive. 76. At its meeting on 22 July 2019, Cabinet agreed to enter into a contract with Sanctuary Ltd for a specialist agency provision for qualified Social Workers and SEND staff . Based on the new rates proposed in this new contract, the premium cost of an agency worker reduces from an average of approximately £18k to £13k. This position will be closely monitored as the Social Care market remains highly competitive. Demographic Growth - SEN Transport (£1,133k overspend, £4k favourable movement) 77. The service is projecting a drawdown of £1,871k from the SEN Transport contingency as at Month 11, with no movement from the month 10 position, as the service continues to take management action to review the use of Passenger Assistants and monitors route planning. The overspend reported reflects the continued growth in the number of children that have an Education, Health a nd Care Plan (EHCP), which is currently running at approximately 11%. Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 21 The actual growth between March 2019 and November 2019 was 197, representing an increase of 8.4% over that period, which is having a major financial impact on the Dedicated Schools Grant budget. 78. Additionally, it is becoming more challenging to avoid having to procure single occupancy or lower occupancy routes, as children are having to be placed in out of borough placements. These are predominantly Independent and Non Maintained Special Schools as local provision is at full capacity, as is most other Local Authority provision, given that they are experiencing significant and continued growth in the number of pupils with an EHCP. The latest data indicates that 17 children started a new placement in an Independent or Non-maintained special school in September 2019, where these children have not been able to be placed on an existing route. Demographic Growth - Adult Social Care (£750k overspend, no change) 79. The service is projecting a drawdown of £1,700k from the Adult Social Care contingency, equating to an overspend of £750k as at Month 11, no change on the Month 10 position. The overspend is due to pressures in the cost of Adult placements, where there is an emerging growth across Older People and Mental Health placements. The service have put in place a range of management action, including a further review of all high cost placements, a review of all of the block contracts to maximise occupancy rates and a review of all external income, to mitigate some of the gross pressure emerging. Additional Better Care Fund Income (£331k, no movement) 80. Additional Better Care Fund Income of £331k is being reflected in the contingency position for Social Care, to enable Social Care to manage the pressures outlined. SOCIAL CARE DIRECTORATE OPERATING BUDGETS (£379k underspend, £5k adverse movement)) Children's Services (£425k underspend, £1k favourable movement) 81. The service is projecting an underspend of £425k, a £1k favourable movement on the Month 10 position. This position incorporates a £94k underspend due to the timing of migration to the Regional Adoption Agency, alongside staffing underspends reflecting the successful recruitment of newly qualified Social Workers and less reliance on agency staff. However, the service are still having difficulties recruiting and retaining Senior Social Workers and will continue to explore the best approach to addressing this over the coming months. Special Educational Needs & Disabilities (£193k overspend, £58k adverse movement) 82. The service is projecting an overspend of £193k as at Month 11, an adverse movement of £58k on the Month 10 position. The overspend is due to the service having to employ agency staff to cover a number of critical roles in the SEND Team, as the service is coming to the end of recruitment to the new staffing structure . The adverse movement this month represents the requirement to fund additional agency staffing costs covering vacant posts and clearing backlogs of work. Adult Social Work (£534k overspend, £9k adverse movement) 83. The service is projecting an overspend of £534k as at Month 11, an adverse movement of £9k on the Month 10 position. The overspend includes the impact of a reduction in the amount of income that the Council will receive from a number of clients funded fully or partially from the CCG. There are a number of clients previously meeting the Continuing Health Care (CHC) Cabinet Member Report (in lieu of 23 April Cabinet): Published 15 April 2020 Classification: Public Page 22 threshold, where a recent assessment has indicated that these clients no longer meet the CHC criteria, but are now funded under other less generous health funding mechanisms. 84. Additionally, a review of all S117 clients (including those not previously funded by the CCG), has indicated that there will be a shortfall in the additional income generated when compared to the saving proposal. However, it has been agreed that this shortfall can be covered by implementing the new approach to managing the Better Care Fund capital grant. Provider and Commissioned Care (£681k underspend, £61k favourable movement) 85. The service is projecting an underspend of £681k as at Month 11, £61k favourable movement on the Month 10 position. However, it should be noted that this position includes a projected overspend of £657k on the Early Ye ars Centres. This overspend is being mitigated by underspends across the Children’s Centres, the cost of catering and through implementing a new approach to managing the Better Care Fund capital grant, where the reported position reflects a £919k positive revenue impact in 2019/20.