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Lloyd White Head of Democratic Services London Borough of Hillingdon, 3E/05, Civic Centre, High Street, Uxbridge, UB8 1UW www.hillingdon.gov.uk Council Date: THURSDAY, 1 JULY 2010 Time: 7.30 PM Venue: COUNCIL CHAMBER - CIVIC CENTRE, HIGH STREET, UXBRIDGE UB8 1UW Meeting Details: Members of the Public and Press are welcome to attend this meeting To all Members of the Council Published: Wednesday, 23 June 2010 This agenda and associated reports can be made available in other languages, in Braille, large print or on audio tape on request. Please contact us for further information. Contact: Lloyd White, Head of Democratic Services Tel: 01895 556743 Fax: 01895 277373 Email: lwhite3@hillingdon.gov.uk This Agenda is available online at: http://modgov.hillingdon.gov.uk/ieListMeetings.aspx?CId=117&Year=2010 Public Document Pack Useful information Bus routes 427, U1, U3, U4 and U7 all stop at the Civic Centre. Uxbridge underground station, with the Piccadilly and Metropolitan lines, is a short walk away. Limited parking is available at the Civic Centre. For details on availability and how to book a parking space, please contact Democratic Services Please enter from the Council’s main reception where you will be directed to the Committee Room. An Induction Loop System is available for use in the various meeting rooms. Please contact us for further information. Please switch off any mobile telephones and BlackBerries™ before the meeting. Any recording of the meeting is not allowed, either using electronic, mobile or visual devices. If there is a FIRE in the building the alarm will sound continuously. If there is a BOMB ALERT the alarm sounds intermittently. Please make your way to the nearest FIRE EXIT. Agenda Prayers To be said by Reverend Andrew Sheard 1 Apologies for Absence 2 Minutes 1 - 30 To receive the minutes of the meetings held on 25 February and 13 May 2010 3 Declarations of Interest To note any declarations of interest in any matter before the Council 4 Mayor's Announcements 5 Public Question Time 31 - 32 To take questions submitted by members of the public in accordance with Council Procedure Rule 10. 6 Report of the Head of Democratic Services 33 - 36 7 Members' Questions 37 - 38 To take questions submitted by Members in accordance with Council Procedure Rule 11 8 Motions 39 - 40 To consider Motions submitted by Members in accordance with Council Procedure Rule 12 This page is intentionally left blank Minutes COUNCIL 25 February 2010 Meeting held at Council Chamber - Civic Centre, High Street, Uxbridge UB8 1UW Councillor Shirley Harper-O'Neill (Mayor) Councillor David Yarrow (Deputy Mayor) MEMBERS PRESENT: Councillors: David Allam Lynne Allen Bruce Baker Anwar Bamber Ann Banks Timothy Barker Richard Barnes Jonathan Bianco David Bishop Lindsay Bliss Michael Bull Keith Burrows Paul Buttivant George Cooper Judith Cooper Philip Corthorne Michael Cox Brian Crowe Peter Curling Catherine Dann Santokh Dhillon Tony Eginton Janet Gardner Sid Garg Paul Harmsworth John Hensley Henry Higgins Graham Horn Patricia Jackson Phoday Jarjussey Sandra Jenkins Alan Kauffman Judy Kelly Elizabeth Kemp Peter Kemp Mo Khursheed Eddie Lavery Anita MacDonald John Major Michael Markham Carol Melvin Douglas Mills Mary O'Connor John Oswell David Payne Ray Puddifoot Andrew Retter Jill Rhodes John Riley David Routledge Avtar Sandhu Robin Sansarpuri Scott Seaman-Digby David Simmonds Brian Stead Anthony Way Michael White Kay Willmott-Denbeigh OFICERS PRESENT: Hugh Dunnachie, Fran Beasley, Christopher Neale, Chris Spencer, Jean Palmer, Jeff Maslen, Philomena Bach, Raj Alagh, Lloyd White, Paul Whaymand, Mark Braddock, Nikki Stubbs, Nancy LeRoux, Ben Lea, Jack Mundy and Donald Freeman PRAYERS Prayers were said by Pastor Derek Page. 36 APOLOGIES FOR ABSENCE (Agenda Item 1) Apologies for absence were received from Councillors B arrett, Bartram, Courtenay and Duncan. 37 MINUTES (Agenda Item 2) RESOLVED: That the minutes of the meeting held on 14 January 2010 be agreed as a correct record. Agenda Item 2 Page 1 38 DECLARATIONS OF INTEREST (Agenda Item 3) Councillors Mills and Bianco declared a personal interes t in agenda item 8: Council General Fund Reserve Budget and Capital Programme 20 10/2011, as it affected members of their families, and remained in the room during the consideration thereof. Councillors Elizabeth Kemp, Peter Kemp, Retter, Routl edge and Way declared a personal interest in agenda item 7: Housing Revenue A ccount Rent Setting 2010/11, as they were members of the Board of Hillingdon Homes , and remained in the room during the consideration thereof. 39 MAYOR'S ANNOUNCEMENTS (Agenda Item 4) It was with sadness that the Mayor informed Members of the recent death of Mr Alan Blundell, a former Harefield councillor and Mayor's esco rt. All present stood for a minute’s silence in his memory. Members were advised th at Mr Ted Harris, a former Hillingdon Mayor, and Mrs Beryl Double, a former Hill ingdon Councillor, had also recently passed away. All present stood for a minute’s silence in their memory. The Mayor advised that she had been present at an Holocaust Memorial Day event at the Northwood Synagogue which had also been attended by approximately 200 local children. They had received a talk from an ex-servicema n on the suffering caused by the holocaust. Mr Reg Payne had visited the Mayor’s Parlour to present the Mayor with his Merchant Navy shield. Mr Payne had been involved in the D-Day landings making four trips to France. It was noted that the first presentation of the new vo lunteers’ medals would be made in the near future. The Mayor would be doing a sponsored walk on 11 Apri l 2010 from Highgate Hill to Mansion House to retrace the 600 year old steps of Dick Wh ittington. She welcomed any offers of sponsorship. 40 REPORT OF THE HEAD OF DEMOCRATIC SERVICES (Agenda Item 5) Councillor Puddifoot moved all of the recommendation s as set out in the Order of Business. This was seconded by Councillor Mills. Following debate (Councillors Eginton and Harmsworth), the motion was put to the vote and agreed. (i) TIMETABLE OF MEETINGS 2010/11 RESOLVED: That the timetable of meetings for 2010/1 1 in Appendix A of the report be approved and the Head of Democratic Servi ces, in consultation with the Chief Whip of the Majority Party, be authorised to make any amendments that may be required. (ii) MEMBERS’ ALLOWANCES 2010/11 RESOLVED: That the current Members’ Allowances Sche me be revoked as of 31 March 2010 and the new Scheme for 2010/11 be app roved as shown in Page 2 Appendix B of the report for implementation from 1 April 2010. (iii) URGENT IMPLEMENTATION OF DECISIONS RESOLVED: That the Urgency decisions detailed in the report be noted. (iv) CABINET SCHEME OF DELEGATIONS RESOLVED: That the change to the Cabinet Scheme of Delegations detailed in the report be noted. (v) CHANGES TO STATUTORY OUTSIDE BODIES AND INTERNAL BODIES RESOLVED: That Councillor Curling be reappointed as a Council representative on the Fassnidge Memorial Trust until May 2014. 41 APPOINTMENT OF PROPER OFFICERS (Agenda Item 6) Councillor Corthorne moved the motion which was seconde d by Councillor Simmonds. On being put to the vote, the motion was agreed. RESOLVED: That the following Proper Officers be app ointed to carry out public health functions within the London Borough of Hillingdon: 1. Dr Claude Seng 2. Dr Margaret Meltzer (Lead Officer) 3. Dr Sarah Anderson 4. Dr Yimmy Chow 5. Dr Lucy Thomas 6. Dr Deepti Kumar 42 HOUSING REVENUE ACCOUNT RENT SETTING 2010/11 (Agenda Item 7) It was noted that the Council, as local housing authori ty, was required to review charges for rents, services and facilities to tenants in co nnection with the provision of dwellings. It was moved by Councillor Corthorne, seconded by Councillor Higgins and: RESOLVED: That: 1. formula rents under the DCLG rent restructure po licy be used to calculate HRA dwelling rents for 2010/2011. 2. the average HRA rents, charges and allowances fo r 2010/11 as set out in Tables A to D of this report be approved. 3. the HRA Budget for 2010/11 as set out in Appendi x 1 of the report be approved. 43 COUNCIL GENERAL FUND RESERVE BUDGET AND CAPITAL PROGRAMME 2010/2011 (Agenda Item 8) Councillor George Cooper moved the suspension of Counci l procedure rule 14.4 to allow unlimited time for the proposer of the recommen dations to speak on the budget report. This was seconded by Councillor Mills and, on be ing put to the vote, was Page 3 agreed. RESOLVED: That the mover of the budget motion be al lowed to speak for an unlimited period on this item. Councillor Bianco moved, and Councillor Puddifoot second ed, the following amendment to the budget report recommendations: 1. That the General Fund revenue budget proposals made by Cabinet be approved, resulting in a net budget requirement for 2010/11 of £194,194,200. 2. That Council note that at its meeting on 14 January 2010 the Council calculated the amount of 97,952 as its Council Tax Base for the y ear 2010/11. This was in accordance with the Regulations made under Sections 33 (5 ) and 34 (4) of the Local Government Finance Act 1992, being the amount cal culated in accordance with Regulation 3 of the Local Authorities (Calculati on of Council Tax Base) (Amendment) (England) Regulations 2003, as its Council Tax Base for the year (Item T under Section 33 (1) of the Local Government Finance Act 1992). 3. That Hillingdon’s own Council Tax be set at £1,112.93 for a Band D property. Taking into account the precept levied by the Greater Lo ndon Authority, this results in an overall Band D Council Tax of £1,422.75 for the borough. 4. That the following amounts be now calculated by the Council for the year 2010/11, in accordance with Sections 32 to 36 of the Local Governm ent Finance Act 1992 (the Act): a) £773,320,030 being the aggregate of the amounts t hat the Council estimates for the items set out in Section 32 (2) (a) t o (e) of the Act. (Gross Expenditure including the amount required for additions to working balances). b) £579,125,830 being the aggregate of the amounts t hat the Council estimates for the items set out in Section 32 (3) (a) to (c) of the Act. (Gross Income including reserves to be used to meet Gross Expenditure). c) £194,194,200 being the amount by which the aggrega te at 4 (a) above exceeds the aggregate at 4 (b) above. This is calculated by the Council in accordance with Section 32 (4) of the Act, as its budget requirement for the year. (Item R u nder Section 33 (1) of the Act). d) £85,180,901 being the aggregate of the sums that t he Council estimates will be payable for the year into its General Fund in respect of redistributed non-domestic rates and reven ue support grant. This is increased by the amount of the sums which the Council estimates will be transferred in the year to its General Fund from its Collection Fund. Thi s is in accordance with Section 97 (3) of the Local Government Finance Act 1998 (Council Tax Deficit) and pursuant to the Collection Fund (Community Charge) directions under Section 98 (4) of the Local Government Finance Act 1988 (Community Charge Surplus). (Item P under Section 33 Page 4 (1) and 33 (3) of the Act). e) £1,112.93 4 (c) – 4 (d) = 194,194,200 – 85,180,901 2 97,952 being the amount at 4 (c) above less the amount at 4 (d) above, all divided by the amount at 2 above. This is, calculated by the Council in accordance with Section 33 (1) of the Act, as the basic amount of its Council Tax fo r the year. (Council Tax at Band D for the Council). f) The London Borough of Hillingdon Council Tax Band A Band B Band C Band D £741.95 £865.61 £989.27 £1,112.93 Band E Band F Band G Band H £1,360.25 £1,607.57 £1,854.88 £2,225.86 being the amounts given by multiplying the amount at 4 (e) above by the number which, in the proportion set ou t in Section 5 (1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation Band D. This is calculated by the Council in accordance with Section 36 (1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands. 5. That Council note that for the year 2010/11 the Gr eater London Authority and its functional bodies have stated the following amounts in precepts. These have been issued to the Council, in accordance with Section 40 of the Act, for each of the categories of dwellings shown below: The Greater London Authority Precept Band A Band B Band C Band D £206.55 £240.97 £275.40 £309.82 Band E Band F Band G Band H £378.67 £447.52 £516.37 £619.64 6. That the Council has calculated the aggregate in ea ch case of the amounts at 4 (f) and 5 above. The Council in accordance with Sectio n 30 (2) of the Act hereby sets the Council Tax for the year 2010/11 for each category of dwelling below: Total Council Tax 2010/11 Band A Band B Band C Band D £948.50 £1,106.58 £1,264.67 £1,422.75 Band E Band F Band G Band H £1,738.92 £2,055.09 £2,371.25 £2,845.50 7. That the proposals for fees and charges set out in Appendix 7 of the attached report to Cabinet on 18 February 2010 (“the attached report”) are approved. Page 5 8. That the capital programme be agreed as set out in Appendix 8 of the attached report. 9. That the Treasury Management Strategy Statement, A nnual Investment Strategy and Minimum Revenue Provision Statement for 2010/11 to 2012/13 be agreed as set out in Appendix 9 of the attached report. 10. That the adoption of the CIPFA Revised Code of Pr actice for Treasury Management in Public Services be agreed as detailed in Appendix 10. 11. That the Council Tax Discount for Older People be retained at 4.87% of Hillingdon’s element of the Council Tax. 12. That Council note the Corporate Director of Finan ce and Resources’ comments regarding his responsibilities under the Local Government Act 2003. 13. That Council authorises the Corporate Director of F inance and Resources to approve all virements after 31 March 2010 relating to the 2009/10 financial year of any value beyond the levels currently delegated to Corpora te Directors necessary to the closure of accounts within the deadline set for the 2009/10 financial year. Councillor Harmsworth moved, and Councillor Eginton se conded, an amendment which, following debate (Councillors Bianco and Puddif oot), was put to the vote and lost. Councillor Cox moved, and Councillor Rhodes seconded, a further amendment which, following debate, was put to the vote and lost. Following debate (Councillors Seaman-Digby, Simmonds, Major, Mills, Higgins, Burrows, Jenkins, Puddifoot, Bianco and Barnes), the orig inal amendment was put to the vote and: RESOLVED: 1. That the General Fund revenue budget proposals m ade by Cabinet be approved, subject to the off street parking charges being ratified at the next Cabinet meeting, resulting in a net budget requirem ent for 2010/11 of £194,194,200. 2. That Council note that at its meeting on 14 Janu ary 2010 the Council calculated the amount of 97,952 as its Council Tax Base for the year 2010/11. This was in accordance with the Regulations made un der Sections 33 (5) and 34 (4) of the Local Government Finance Act 1992 , being the amount calculated in accordance with Regulation 3 of the L ocal Authorities (Calculation of Council Tax Base) (Amendment) (Engl and) Regulations 2003, as its Council Tax Base for the year (Item T under Section 33 (1) of the Local Government Finance Act 1992). 3. That Hillingdon’s own Council Tax be set at £1,1 12.93 for a B and D property. Taking into account the precept levied by the Great er London Authority, this results in an overall Band D Council Tax of £1,422.75 for the borough. 4. That the following amounts be now calculated by the Council for the year 2010/11, in accordance with Sections 32 to 36 of th e Local Government Page 6 Finance Act 1992 (the Act): a) £773,320,030 being the aggregate of the amounts that the Council estimates for the items set out in Section 32 (2) ( a) to (e) of the Act. (Gross Expenditure including the amount required for additions to working balances). b) £579,125,830 being the aggregate of the amounts that the Council estimates for the items set out in Section 32 (3) ( a) to (c) of the Act. (Gross Income including reserves t o be used to meet Gross Expenditure). c) £194,194,200 being the amount by which the aggre gate at 4 (a) above exceeds the aggregate at 4 (b) above. This i s calculated by the Council in accordance with Sectio n 32 (4) of the Act, as its budget requirement for th e year. (Item R under Section 33 (1) of the Act). d) £85,180,901 being the aggregate of the sums that the Council estimates will be payable for the year into its Gen eral Fund in respect of redistributed non-domestic rates and revenue support grant. This is increased by th e amount of the sums which the Council estimates will be transferred in the year to its General Fund from its Collection Fund. This is in accordance with Sectio n 97 (3) of the Local Government Finance Act 1998 (Council Tax Deficit) and pursuant to the Collectio n Fund (Community Charge) directions under Section 98 (4) of the Local Government Finance Act 1988 (Community Charge Surplus). (Item P under Section 33 (1) and 33 (3) of the Act). e) £1,112.93 4 (c) – 4 (d) = 194,194,200 – 85,180,901 2 97,952 being the amount at 4 (c) above less the amount at 4 (d) above, all divided by the amount at 2 above. T his is, calculated by the Council in accordance with Section 33 (1) of the Act, as the basic amount of i ts Council Tax for the year. (Council Tax at Band D fo r the Council). f) The London Borough of Hillingdon Council Tax Band A Band B Band C Band D £741.95 £865.61 £989.27 £1,112.93 Band E Band F Band G Band H £1,360.25 £1,607.57 £1,854.88 £2,225.86 being the amounts given by multiplying the amount at 4 (e) above by the number which, in the proportion set out in Section 5 (1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is Page 7 applicable to dwellings listed in valuatio n Band D. This is calculated by the Council in accordance wit h Section 36 (1) of the Act, as the amounts to be tak en into account for the year in respect of categories of dwellings listed in different valuation bands. 5. That Council note that for the year 2010/11 the Greater London Authority and its functional bodies have stated the following amo unts in precepts. These have been issued to the Council, in accordance with Section 40 of the Act, for each of the categories of dwellings shown below: The Greater London Authority Precept Band A Band B Band C Band D £206.55 £240.97 £275.40 £309.82 Band E Band F Band G Band H £378.67 £447.52 £516.37 £619.64 6. That the Council has calculated the aggregate in each case of the amounts at 4 (f) and 5 above. The Council in accordance with Section 30 (2) of the Act hereby sets the Council Tax for the year 2010/1 1 for each category of dwelling below: Total Council Tax 2010/11 Band A Band B Band C Band D £948.50 £1,106.58 £1,264.67 £1,422.75 Band E Band F Band G Band H £1,738.92 £2,055.09 £2,371.25 £2,845.50 7. That the proposals for fees and charges set out in Appendix 7 of the attached report to Cabinet on 18 February 2010 (“the attached report”) are approved. 8. That the capital programme be agreed as set out in Appendix 8 of the attached report. 9. That the Treasury Management Strategy Statement, Annual Investment Strategy and Minimum Revenue Provision Statement fo r 2010/11 to 2012/13 be agreed as set out in Appendix 9 of the attached report. 10. That the adoption of the CIPFA Revised Code of Practice for Treasury Management in Public Services be agreed as detailed in Appendix 10. 11. That the Council Tax Discount for Older People be retained at 4.87% of Hillingdon’s element of the Council Tax. 12. That Council note the Corporate Director of Fin ance and Resources’ comments regarding his responsibilities under the L ocal Government Act 2003. 13. That Council authorises the Corporate Director of Finance and Resources to approve all virements after 31 March 2010 relating to the 2009/10 financial year of any value beyond the levels currently deleg ated to Corporate Directors necessary to the closure of accounts with in the deadline set for the 2009/10 financial year. Page 8 44 CANCELLATION OF MEETING DATE (Agenda Item 9) RESOLVED: That the Council meeting scheduled for 4 March 2010 be cancelled. 45 VOTE OF THANKS (Agenda Item 10) Councillor Puddifoot expressed his thanks to all Members for the interesting debates that had taken place in the Chamber over the last fo ur years. He thanked those Councillors who were retiring from the Council for the ir efforts and wished all Councillors restanding in the election the best of luck. The meeting, which commenced at 7.30 pm, closed at 9.00 pm. These are the minutes of the above meeting. For more information on any of the resolutions please contact Lloyd White, Head of Democratic Services on 01895 556743. Circulation of these minutes is to Councillors, Officers, the Press and Members of the Public. Page 9 This page is intentionally left blank Page 10 Minutes COUNCIL 13 May 2010 Meeting held at Council Chamber - Civic Centre, High Street, Uxbridge UB8 1UW Councillor Shirley Harper-O'Neill (Mayor in the Chair - agenda items 1 to 4) Councillor David Yarrow (Deputy Mayor - agenda items 1 to 4) Councillor David Yarrow (Mayor in the Chair – agenda items 5 to 15) Councillor Mary O’Connor (Deputy Mayor – agenda items 5 to 15) MEMBERS PRESENT: Councillors: David Allam Lynne Allen Bruce Baker Tim Barker Richard Barnes Josephine Barrett David Benson Jonathan Bianco Lindsay Bliss Sukhpa Brar Wayne Bridges Mike Bull Keith Burrows Paul Buttivant George Cooper Judith Cooper Philip Corthorne Brian Crowe Peter Curling Catherine Dann Janet Duncan Jazz Dhillon Beulah East Neil Fyfe Janet Gardner Sid Garg Roshan Ghei Dominic Gilham Raymond Graham Paul Harmsworth John Hensley Henry Higgins Patricia Jackson Phoday Jarjussey Sandra Jenkins Alan Kauffman Judy Kelly Peter Kemp Mo Khursheed Kuldeep Lakhmana Eddie Lavery Richard Lewis Anita MacDonald John Major Michael Markham Carol Melvin Douglas Mills Richard Mills John Morgan June Nelson Susan O'Brien Mary O'Connor David Payne Ray Puddifoot Andrew Retter John Riley David Routledge Avtar Sandhu Robin Sansarpuri David Simmonds Brian Stead Michael White OFICERS PRESENT: Hugh Dunnachie, Fran Beasley, Christopher Neale, Jean Palmer, Jeff Maslen, Philomena Bach, Chris Spencer, Raj Alagh, Kevin Byrne, Lloyd White, Mark Braddock, Morgan Einon and Nikki Stubbs PRAYERS Prayers were said by Pastor Derek Page. 1. APOLOGIES FOR ABSENCE (Agenda Item 1) Apologies for absence were received from Councillor Se aman-Digby. 2. DECLARATIONS OF INTEREST (Agenda Item 2) A briefing note regarding Declarations of Interest ha d been circulated to new Members. Page 11 3. ELECTION RESULTS 2010 (Agenda Item 3) RESOLVED: That the report and the political balance of the Council be noted. 4. ELECTION OF MAYOR 2010/2011 (Agenda Item 4) The Mayor thanked the Council for the opportunity t hat she had been afforded over the last 12 months. During her term of office, the M ayor had attended a variety of functions and identified her trip to Holland with the Normandy veterans as one of the highlights of the year. The Mayor stated that she had learnt so much and it had been a delight to meet so many people from all age groups. She went on to thank everyone that had been involve d in fundraising for the Mayor’s charities. The Mayor also thanked Council officers, her two Escorts, Councillor Stead and Mr Les Drussell, and their wives. Nominations were invited for a Mayor to hold office f or the 2010/11 municipal year. Councillor Yarrow was nominated by Councillor D Mills and seconded by Councillor Barratt. There were no further nominations. RESOLVED: That Councillor David Yarrow be elected as Mayor for the municipal year 2010/11. The Council adjourned for robing of the new Mayor at 7.50pm and reconvened at 8.05pm. 5. ACCEPTANCE OF OFFICE BY THE MAYOR (Agenda Item 5) The newly elected Mayor signed the declaration of acce ptance of office. 6. APPOINTMENT OF DEPUTY MAYOR (Agenda Item 6) The Mayor informed the Council that he had appointe d Councillor O’Connor as Deputy Mayor and that her Escorts would be Miss Claire Moore and Mr Tim McCarthy. RESOLVED: That the Deputy Mayor and the Deputy Mayo r’s Escorts for the year be noted. 7. NEW MAYOR'S ANNOUNCEMENTS (Agenda Item 7) The Mayor thanked the Council for the honour of bein g appointed Mayor and advised Members that his charities for the year would be Hillin gdon Autistic Care and Support and Hillingdon Food Bank. With regard to restricted sp eaking times at Council meetings, the Mayor advised that, in future, Members would not be given warning that their speaking time had almost ended. 8. VOTE OF THANKS TO OUTGOING MAYOR (Agenda Item 8) Councillor Puddifoot moved a vote of thanks to the re tired Mayor, Councillor Harper- O’Neill and her Escorts, Councillor Stead and Mr Les Drussell. This was seconded by Councillor Khursheed. Councillors Barnes and Kauffman spoke in support. The Mayor (Councillor Yarrow) presented a Past Mayor’s badge to Councillor Harper- Page 12 O’Neill and Past Escorts badges to Councillor Stead and Mr Les Drussell. The Escorts’ wives were presented with flowers. RESOLVED: That the vote of thanks to the Outgoing Mayor, Councillor Harper- O’Neill, be agreed. 9. ELECTION OF LEADER OF THE COUNCIL (Agenda Item 9) Nominations were invited for the position of Leader of the Council for the next four years. Councillor Puddifoot was nominated by Councillo r Simmonds and this was seconded by Councillor Burrows. There were no further nominations. RESOLVED: That Councillor Puddifoot be elected as Leader of the Council. 10. APPOINTMENT OF DEPUTY LEADER AND CABINET (Agenda Item 10) Councillor Puddifoot advised Members that the Deputy Leader and Cabinet positions would be filled as follows: Position/Portfolio Councillor Deputy Leader David Simmonds Co-ordination and Central Services Scott Seaman-Digby Culture, Sport and Leisure Henry Higgins Education and Children’s Services David Simmonds Environment Sandra Jenkins Finance and Business Services Jonathan Bianco Improvement, Partnerships and Community Safety Douglas Mills Planning and Transportation Keith Burrows Social Services, Health and Housing Philip Corthorne Cabinet Assistant to the Leader of the Council Allan Ka uffman 11. ANNUAL REVIEW OF THE CONSTITUTION (Agenda Item 11) Councillor Puddifoot moved that the proposed changes t o the Council’s Constitution as set out on the main agenda be approved and include the following amendments to paragraph 6 (b) of the report in respect of the Cabin et and Officer Scheme of Delegations: • New Cabinet delegation (Article 7) : ‘To approve individual temporary and agency workers of a value over £50k.’ • New Cabinet Member delegation (Article 7) : ‘To give final approval to individual agency and temporary workers between a value of £5k and £50k.’ • New delegation to the Chief Executive, Deputy Chief Executive and all Corporate Directors in Part 3 – Officer Scheme of Dele gations : ‘To recommend to the relevant Cabinet Member for final ap proval individual agency and temporary workers between a value of £5k and £50k.’ These amendments were seconded by Councillor Simmonds and it was: RESOLVED: That the changes be incorporated into the Council’s Constitution. 12. COMMITTEE ALLOCATIONS AND MEMBERSHIP 2010/2011 (Agenda Item 12) Councillor G Cooper moved that the proposals on memb erships, as set out in Agenda Page 13 Item 12 on the lilac coloured sheets, be agreed. Thi s was seconded by Councillor Markham. RESOLVED: That the Members be appointed to Committe es as set out in Appendix A attached to the minutes. 13. MEMBERSHIP OF OTHER BODIES (Agenda Item 13) Councillor G Cooper moved and Councillor Markham second ed the recommendations for membership of statutory outside bodies and interna l bodies with the following amendments: • Hillingdon Community Police and Consultative Group – Appoint Councillor Morgan to replace Councillor Melvin. • William Byrd Pool Trust – Appoint Councillor Bridges to replace ex-Councillor Santokh Dhillon. • Ruislip Woods Management Advisory Group – Appoint Cou ncillor Morgan to the vacancy. RESOLVED: That: 1. the changes in Membership to the statutory and o ther outside and internal bodies, as set out in Appendix B, be approved; and 2. additional changes to the Membership be made by the relevant Whip in consultation with the Head of Democratic Services. 14. POLICY OVERVIEW AND SCRUTINY COMMITTEES ANNUAL REPORT (Agenda Item 14) The Council received a report of the work covered by t he Policy Overview and Scrutiny Committees in 2009/10. It was commended by Co uncillor Lewis and seconded by Councillor Dann. It was noted that the Committees had effectively unde rtaken numerous successful reviews during the year and Cabinet was thanked for it s endorsements of the recommendations considered during this period. Thanks were also given to the Members on the Committees a nd Working Groups, officers, the public, outside experts and partner organisa tions who participated so effectively in the reviews undertaken. RESOLVED: That the Policy Overview and Scrutiny An nual Report 2009/10 be endorsed. 15. STATEMENT OF THE LEADER OF THE COUNCIL (Agenda Item 15) The Leader of the Council pledged to continue the C ouncil’s record of delivery for residents under four main themes: Our People • To build on the success of the Hillingdon First Card, expanding on its use and benefits, and to consider the benefits of a junior version. • To continue the Leaders’ Initiative for older residen ts. • To continue the Hillingdon First Time Buyers Scheme. • To continue to ensure that all children in need and at risk were protected and Page 14 that services were provided for them. Our Natural Environment • To continue to improve parks and open spaces. • To continue to deliver the Chrysalis programme. • To continue the weekly refuse and recycling collection. • To continue to defend residents against inappropriate development by builders and the Government. • To continue to promote civic pride in the natural env ironment. Our Built Environment • To refurbish and improve Highgrove swimming pool. • To provide additional classrooms and facilities to prov ide sufficient places for the expanding population in Primary schools. • To rebuild, or refurbish and extend Secondary schools. • To complete the programme for rebuilding or refurbi shing all 17 libraries. • To work with the PCT to provide good quality health y facilities including a brand new health centre in Yiewsley. • To continue to provide good quality housing and mana gement to residents. • To continue the town centre improvement programme. • To continue to invest in improving roads and footpath s, • To continue to protect and encourage civic pride in Hi llingdon’s heritage and historic buildings. • To continue the programme of road safety initiatives and new pedestrian crossings. • To extend the ‘Stop & Shop’ schemes in local shopping areas. Financial Management • To freeze Council Tax for the over 65s for a further four years. • To maintain either 0% or the lowest possible rise in C ouncil Tax for all residents. • To reduce the cost of running the Council by £50m wh ilst maintaining the level of service to residents. • To restructure the Council to enable it to operate mo re efficiently. • To continue to provide residents using the Hillingdon First card with the cheapest car parking in London. • To continue to recognise the effect of the economic rece ssion on residents by either maintaining the freeze on Council fees and cha rges or keeping any increase to a minimum. The Leader stated that the future for Hillingdon was bright in that a formal announcement had been made regarding the cancellatio n of plans for a third runway at Heathrow airport. He congratulated and thanked re sidents, all Councillors and officers for their commitment to fighting the proposals. APPENDIX A - COMMITTEE ALLOCATIONS & MEMBERSHIP 2010-2011 APPENDIX B - APPOINTMENTS TO OUTSIDE BODIES The meeting, which commenced at 7.30 pm, closed at 8.45 pm. Page 15 These are the minutes of the above meeting. For more information on any of the resolutions please contact Lloyd White, Head of Democratic Services on 01895 556743. Circulation of these minutes is to Councillors, Officers, the Press and Members of the Public. Page 16 APPENDIX A COMMITTEE MEMBERSHIP 2010/2011 ORDINARY COMMITTEES EXECUTIVE SCRUTINY COMMITTEE 6(4-2) CONSERVATIVE LABOUR E. Lavery (Chairman) M Khursheed (Lead) J. Riley (Vice-Chairman) A MacDonald B. Crowe B. Stead Other Voting Members on Education issues only Parent Governor (3) 3 vacancies Church of England Diocesan Representative vacancy Roman Catholic Diocesan representative Anthony Little EXTERNAL SERVICES SCRUTINY COMMITTEE 5(4-1) CONSERVATIVE LABOUR M. O’Connor (Chairman) P Jarjussey (Lead) M. White (Vice-Chairman) J. Kelly P. Kemp EDUCATION & CHILDREN’S SERVICES POLICY OVERVIEW COMMITTEE 6(4-2) CONSERVATIVE LABOUR C. Dann (Chairman) P Curling (Lead) B. Crowe (Vice-Chairman) K Lakhmana J. Cooper J. Hensley Other Voting Members Parent Governor (3) 3 vacancies Church of England Diocesan Representative Vacancy Roman Catholic Diocesan representative Anthony Little Page 17 RESIDENTS’ AND ENVIRONMENT SERVICES POLICY OVERVIEW COMMITTEE 6 (4-2) CONSERVATIVE LABOUR M. Markham (Chairman) J Duncan (Lead) S. Harper-O’Neill (Vice-Chairman) J Nelson S. O’Brien J. Kelly CORPORATE SERVICES AND PARTNERSHIPS POLICY OVERVIEW COMMITTEE 6(4-2) CONSERVATIVE LABOUR R. Lewis (Chairman) R Sansarpuri (Lead) M. White (Vice-Chairman) J Dhillon R. Graham C. Melvin SOCIAL SERVICES, HEALTH AND HOUSING POLICY OVERVIEW COMMITTEE 6(4-2) CONSERVATIVE LABOUR J. Cooper (Chairman) J Major (Lead) P. Kemp (Vice-Chairman) B East P. Jackson D. Benson SUBSTITUTES FOR SCRUTINY AND POLICY OVERVIEW COMMIT TEES ARE ALL COUNCILLORS EXCEPT THOSE IN THE CABINET, GROUP LEADERS AND CHIEF WHIPS. CENTRAL & SOUTH PLANNING COMMITTEE 7 (5-2) CONSERVATIVE LABOUR J Hensley (Chairman) J Duncan (Lead) J. Cooper (Vice-Chairman) P Curling M. Bull P. Buttivant B. Stead Page 18 NORTH PLANNING COMMITTEE 7 (5-2) CONSERVATIVE LABOUR E. Lavery (Chairman) D Allam (Lead) A. Kauffman (Vice-Chairman) A MacDonald M. Markham C. Melvin D. Payne SUBSTITUTE MEMBERS OF PLANNING COMMITTEES CONSERVATIVE LABOUR T. Barker All Labour Group Councillors G. Cooper W. Bridges M. O’Connor N. Fyfe R. Graham S. Brar M. White D. Benson P. Jackson R. Mills IN ADDITION ALL PLANNING COMMITTEE MEMBERS TO BE SU BSTITUTES FOR EACH OTHER’S COMMITTEE. PENSIONS COMMITTEE 6 (4-2) CONSERVATIVE LABOUR P. Corthorne (Chairman) P Harmsworth (Lead) M. Markham (Vice-Chairman) J Duncan G. Cooper R. Lewis Substitutes Substitutes J. Barrett P Curling N. Fyfe P. Kemp R. Graham Advisory Members UNISON John Thomas To be decided Vacancy Page 19 APPOINTMENTS COMMITTEE 6 (4-2) CONSERVATIVE LABOUR R. Puddifoot (Chairman) M Khursheed (Lead) D. Simmonds (Vice-Chairman) A MacDonald S. Jenkins D. Mills Substitutes Substitutes J. Bianco P Jarjussey K. Burrows R Sansarpuri J. Cooper L Allen P. Corthorne P Curling H. Higgins J Major E. Lavery D Allam S. Seaman-Digby J Duncan REGISTRATION & APPEALS COMMITTEE 6 (4-2) CONSERVATIVE LABOUR G. Cooper (Chairman) L Allen (Lead) J. Hensley (Vice-Chairman) A MacDonald R. Lewis R. Mills Substitutes Substitutes J. Barrett All Labour Group Councillors J. Bianco K. Burrows P. Corthorne C. Dann H. Higgins S. Jenkins P. Kemp E. Lavery M. Markham D. Mills D. Payne R. Puddifoot S. Seaman-Digby D. Simmonds B. Stead SUBSTITUTES ON THIS COMMITTEE MAY COMPRISE CABINET MEMBERS FOR THE PURPOSES OF BEING MEMBERS OR SUBSTITUTE MEMBERS OF THE THREE SUB-COMMITTEES, BUT NO CABINET MEMBERS SHOULD SIT AS MEMBERS OF THE MAIN REGISTRATION AND APPEALS COMMITTEE Page 20 OTHER COMMITTEES / PANELS (OUTSIDE THE OVERALL CALC ULATION BUT ALLOCATED ON THE BASIS OF OVERALL POLITICAL BALANCE STANDARDS COMMITTEE 8 (6-2) CONSERVATIVE LABOUR J. Riley (lead) M Khursheed P. Corthorne P Harmsworth J. Hensley M. Markham R. Lewis J. Barrett Substitutes Substitutes R. Graham S Garg P. Kemp A MacDonald J. Kelly J Duncan C. Dann P Curling D. Gilham S. Harper-O’Neill Independent Members (3) Mr Allan Edwards (Chairman) Mr Malcolm Ellis (Vice-Chairman) Mr James Keys AUDIT COMMITTEE 4(3-1) CONSERVATIVE LABOUR G. Cooper (lead) P Jarjussey R. Lewis R. Graham Substitutes Substitutes J. Hensley P Harmsworth R. Mills B. Crowe Independent Member (1) Mr John Morley (Chairman) Page 21 LICENSING COMMITTEE 10 (7-3) CONSERVATIVE LABOUR A. Retter (Chairman) L Allen (Lead) J. Barrett (Vice-Chairman) D Allam J. Kelly J Gardner M. Bull P. Kemp C. Melvin B. Baker N.B. NO SUBSTITUTES ALLOWED FOR LICENSING COMMITTEE ENVIRONMENTAL IMPROVEMENTS PANEL 3 (2-1) HILLINGDON DOMESTIC VIOLENCE ACTION FORUM 3 (2-1) CONSERVATIVE LABOUR M. O’Connor (Chairman) J Gardner J. Hensley Substitutes Substitutes A MacDonald CONSERVATIVE LABOUR J. Hensley (Chairman) L Allen J. Cooper (Vice-Chairman) Substitutes Substitutes M. Bull J Duncan P. Buttivant D. Gilham D. Payne D. Routledge M. White Page 22 SUB-COMMITTEE MEMBERSHIP TO BE AGREED BY THE PARENT COMMITTEE IMMEDIATELY FOLLOWING THE END OF THE ANNU AL GENERAL MEETING APPOINTMENTS SUB-COMMITTEE 4 (3-1) INVESTIGATING AND DISCIPLINARY SUB-COMMITTEE (SENIOR OFFICER) 4 (3-1) APPEALS SUB-COMMITTEE (SENIOR OFFICER) 4 (3-1) CONSERVATIVE LABOUR To be appointed as required. M Khursheed Substitutes Substitutes Appoint as required GRIEVANCE SUB-COMMITTEE (SENIOR OFFICER) 4 (3-1) CONSERVATIVE LABOUR To be appointed as required. M Khursheed Substitutes Substitutes Appoint as required CONSERVATIVE LABOUR D. Mills M Khursheed R. Puddifoot D. Simmonds Substitutes Substitutes J. Bianco Relevant shadow portfolio holder K. Burrows P. Corthorne H. Higgins S. Jenkins S. Seaman-Digby CONSERVATIVE LABOUR D. Mills M Khursheed R. Puddifoot D. Simmonds Substitutes Substitutes J. Bianco A MacDonald K. Burrows P. Corthorne H. Higgins S. Jenkins S. Seaman-Digby Page 23 LICENSING SUB-COMMITTEE A 3 (2-1) CONSERVATIVE LABOUR J. Barrett (Chairman) L Allen P. Kemp LICENSING SUB-COMMITTEE B 3 (2-1) CONSERVATIVE LABOUR M. Bull (Chairman) J Gardner J. Kelly LICENSING SUB-COMMITTEE C 3 (2-1) CONSERVATIVE LABOUR A. Retter (Chairman) D Allam C. Melvin ALL MEMBERS OF SUB-COMMITTEES MUST ALSO BE MEMBERS OF THE LICENSING COMMITTEE. SUBSTITUTES FOR LICENSING SUB- COMMITTEES - ANY MEMBER OF THE LICENSING COMMITTEE STANDARDS COMMITTEE ASSESSMENT SUB-COMMITTEE 3 (2-1) CONSERVATIVE LABOUR J. Barrett A MacDonald J. Hensley Independent Members (1) Mr Malcolm Ellis (Chairman) STANDARDS COMMITTEE REVIEW SUB-COMMITTEE 3 (2-1) CONSERVATIVE LABOUR J. Riley S Garg M. Markham Independent Members (1) Mr James Keys (Chairman) STANDARDS COMMITTEE HEARINGS SUB-COMMITTEE 3 (2-1) CONSERVATIVE LABOUR P. Corthorne M Khursheed R. Lewis Independent Members (1) Mr Allan Edwards (Chairman) Page 24 Updated 14/05/10 APPENDIX B APPOINTMENTS TO OUTSIDE BODIES 2010 – 2014 The number after each organisation is the number of places for Council representatives on that organisation. C = Conservative; L = Labour; LD = Liberal Democrat + indicates organisations where appointments will stand until terms of office shown have expired. Columns indicate whether the representative must be a Councillor and the approximate number and time of meetings a year, where known. STATUTORY BODIES Name of Organisation Councillor (Yes/No) Number/Time of meetings Council Representative(s) Committees Leaders’ Committee (S.101 Joint Committee) 1 (usually Leader) + 2 named deputies Yes Cllr R Puddifoot Deputies: Cllrs D Simmonds, D Mills Associated Joint Committee (London Councils Transport & Environment Committee) 1 (usually Lead member for transport and/or environmental issues) + up to 4 named deputies Yes Cllr K Burrows Deputy: Cllr S Jenkins Grants Committee (Associated Joint Committee) 1 + up to 4 named deputies (who must all be a member of the nominating borough’s cabinet) Yes Cllr D Mills Deputy: Cllr S Jenkins Forums London Councils Health and Adult Services Forum (usually lead member for health/social services) 1 + 1 named deputy Yes Cllr P Corthorne Deputy: Cllr M O’Connor London Councils Housing Forum (usually lead member for housing) 1 + 1 named deputy Yes Cllr P Corthorne Deputy: Cllr J Cooper London Councils Culture, Tourism and 2012 Forum (usually lead member for culture, sport or 2012) 1 + 1 named deputy Yes Cllr H Higgins Deputy: Cllr J Barrett London Councils Crime and Public Protection Forum (usually lead member for community safety) 1 + 1 Deputy Yes Cllr D Mills Deputy: Cllr S Jenkins London Councils Economic Development Forum (usually lead member for regeneration/economic development) 1 + 1 named deputy Yes Cllr J Bianco Deputy: Cllr H Higgins Page 25 Updated 14/05/10 Name of Organisation Councillor (Yes/No) Number/Time of meetings Council Representative(s) London Councils Children & Young People Forum (usually lead member for Children’s Services where they exist or Education or Social care where they do not) 1 + 1 named deputy Yes Cllr D Simmonds Deputy: Cllr S Seaman-Digby Greater London Employment Forum (usually lead member for human resources issues) 1 + 1 named deputy Cllr S Seaman-Digby Deputy: Cllr P Corthorne Local Government Association (LGA) 3(2C-1L) Yes Cllrs R Puddifoot, D Simmonds, M Khursheed LGA Rural Commission (2) Yes Cllrs J Cooper, G Cooper LGA Urban Commission (2) Yes Cllrs J Hensley, D Routledge LHC Members Committee 1 + 2 named deputies Yes Cllrs P Corthorne, J Cooper, P Jarjussey South-West Middlesex Crematorium Board 3(2C-1L) Yes Cllrs D Routledge, G Horn, Mr J Oswell West London Waste Authority 1(C) Yes Cllr A Retter OTHER OUTSIDE BODIES Name of Organisation Councillor (Yes/No) Number/Time of meetings Council Representative(s) Age Concern Greater London 1(C) No 1 p.a. Nov morning Cllr D Simmonds Brunel University Liaison Group 6(C) Yes Cllrs K Burrows, J Cooper, B Stead, G Cooper, R Mills, S Jenkins CMSS Skills Development Centre 1(C) Yes monthly evenings Cllr A Retter Colne Valley Partnership 2(2C) No 2 p.a. daytime Cllrs G Cooper, D Payne Denham Aerodrome Consultative Committee 1(C) Yes 4 p.a. daytime Cllr B Crowe Disablement Association of Hillingdon (DASH) 4(3C-1L) No Every other month - pm Cllrs J Barrett, P Kemp, P Jackson, P Harmsworth Friends of Eastcote Coach House Gardens 3(C) Yes Cllrs C Dann, D Payne, B Baker Greater London Enterprise 1(C) No 4 p.a. Cllr S Seaman-Digby Groundwork Thames Valley Trust Ltd 1(C) Yes 8 p.a. mornings Cllr G Cooper Heathrow Airport Consultative Committee 3(2C-1L) No 6 p.a. afternoons Cllrs D Gilham, S Seaman-Digby Mr J Oswell Deputies: M Khursheed Heathrow Local Focus Forum 4(3C-1L) Ward Councillors Yes 3 p.a. evenings Cllrs P Buttivant, A MacDonald 2 vacancies Heathrow Special Needs Farm 1(C) Yes Cllr D Benson Page 26 Updated 14/05/10 Name of Organisation Councillor (Yes/No) Number/Time of meetings Council Representative(s) Hillingdon Action Group for Addiction Management 1(C) (HAGAM) No 4-6 p.a. evenings Cllr D Routledge Hillingdon Asian Women’s Group 1(C) No Monthly 10-1.00 pm Vacancy Hillingdon Association of Voluntary Services 3(2C-1L) No 5 p.a. evenings Cllrs D Routledge, S Seaman-Digby, J Major Hillingdon Carers 2(1C-1L) (Carers Champion) Yes Cllrs J Major, J Cooper Hillingdon Community and Police Consultative Group 6(4C-2L) Yes 6 p.a. evenings Cllrs J Riley, J Morgan, J Barrett, A Kauffman, J Gardner, A MacDonald Hillingdon Community Trust 2(C) Cllr D Mills, Ms I King Hillingdon Crossroads Management Board 1(L) Yes Cllr J Major Hillingdon & Ealing Citizens Advice Management Committee 3(2C-1L) No, but preferred 7 p.a. late pm/early evening Cllrs G Cooper, C Melvin, Mr T Burles Hillingdon Equestrian Advisory Committee 1(C) Yes Cllr D Benson Hillingdon Hospital NHS Foundation Trust Council of Governors 1(C) No Cllr P Corthorne Hillingdon Inter Faith Network 1(C) Yes Cllr D Routledge Hillingdon Law Centre 3 (2C-1L) Cllrs M O’Connor, J Riley, Mr S Garg Hillingdon Narrowboats Advisory Committee 3(2C-1L) Cllrs G Horn, D Routledge, Mr P Ryerson Hillingdon Shopmobility Board of Trustees 3(2C -1L) Cllrs P Kemp, L Allen, Mrs E Kemp Local Authorities’ Aircraft Noise Council 2(1C-1L) No 4 p.a 2.00 pm Cllrs G Horn, J Duncan London Accident Prevention Council 1(C) No, but preferred 4 p.a. daytimes Cllr B Baker London Drug Policy Forum 1(C) Yes 4 p.a. 11.30/2.00 Cllr D Routledge London Youth Games Ltd 1(C) No, but preferred 1 p.a. Oct evening Cllr H Higgins RELATE 2(1C-1L) No, but preferred 4 p.a. evenings Cllr S Seaman-Digby, Mr J Scallan Reserve Forces and Cadets Association for Greater London 1(C) Yes 2 p.a. evenings Cllr B Crowe Strategic Aviation Special Interest Group 1(C) Yes 3-4 p.a. mornings Cllr S Seaman-Digby The Hillingdon Arts Association 2(1C-1L) No 5 p.a. daytimes Cllrs M Markham, A MacDonald Page 27 Updated 14/05/10 Name of Organisation Councillor (Yes/No) Number/Time of meetings Council Representative(s) Uxbridge Initiative Steering Group 3(3C) Yes 12 p.a. Cllrs G Cooper, J Cooper, D Routledge Uxbridge Older People’s Welfare Committee 2(C) Cllrs J Barrett, D Routledge West Drayton & Yiewsley Senior Citizens Welfare Association 2(C) Yes Cllr M Bull Vacancy William Byrd Pool Trust 2(1C-1L) Cllr W Bridges, Mrs M Way Yiewsley and West Drayton Community Association 3(C) No Every 6 weeks Cllrs D Gilham, P Kemp, M Bull INTERNAL MEMBER BODIES Name of Organisation Councillor (Yes/No) Number/Time of meetings Council Representative(s) Adoption & Permanency Panel 1(C) Yes 12 p.a. daytimes Cllr M O’Connor Barra Hall Management Advisory Group 2(1C-1L) Yes Cllrs N Fyfe, J Major Bessingby & Cavendish Management Advisory Group 2(C) Yes Cllrs M White, R Graham Corporate Parenting Group 5(4C-1L) Cllrs J Cooper, M O’Connor, J Kelly, C Dann, J Gardner Fassnidge Park Management Advisory Group 3(C) Cllrs G Cooper, J Cooper, D Routledge Hayes End Community Park Management Advisory Group 2(1C-1L) Yes Cllrs N Fyfe, P Curling Hayes Town Partnership 2(1C-1L) Yes First Mon of every month Cllrs D Routledge, M Khursheed Heritage Builds Bridges 2(C) Yes Cllr G Cooper, D Routledge Hillingdon Conservation, Archaeology and Urban Design Forum 4(3C-1L) Yes 6 p.a. Cllrs D Payne, J Barrett, D Routledge, Mr T Eginton Hillingdon Forum for the Elderly 2(1C-1L) Yes Cllrs C Melvin, J Major Hillingdon Fostering Panel 1(C) Yes 12 p.a. daytimes Cllr M O’Connor Hillingdon Homes Board 5(4C-1L) Yes Cllrs A Retter, D Routledge, P Kemp, R Graham, A Way Hillingdon Music Service Management Committee 1(C) Cllr J Kelly Hillingdon Outdoor Activities Centre Advisory Committee 2(1C-1L) At least 1 must be a Cllr Cllrs J Barrett, P Curling Hillingdon Parent Carers Support Group 2(1C-1L) Cllrs J Cooper, J Major Page 28 Updated 14/05/10 Name of Organisation Councillor (Yes/No) Number/Time of meetings Council Representative(s) Hillingdon Standing Advisory Council on Religious Education 5(4C-1L) Yes 6 p.a. evenings Cllrs K Burrows, M Bull, D Routledge, C Melvin, A Sandhu Housing Consultative Forum 3(2C-1L) Yes 4 p.a. evenings Cllrs P Corthorne, P Kemp, P Jarjussey Lake Farm Management Advisory Group 2(1C-1L) Yes Cllrs N Fyfe, P Jarjussey Learning Disability Partnership Board 2(1C-1L) Cllrs P Kemp, J Major Minet Management Advisory Group 2(1C-1L) Yes Cllrs N Fyfe, L Bliss Ruislip Lido Management Advisory Group 3(C) Yes Cllrs P Corthorne, J Riley, J Kelly Ruislip Woods Management Advisory Group 2(C) 6 p.a. evenings Cllrs D Payne, J Morgan Ruislip Youth Centre Advisory Committee 3(C) No Cllrs J Kelly, A Retter, E Lavery Social Services Complaints Review Panel 6 (each panel will include 2 Cllrs) 4(C) Yes daytimes Cllrs G Cooper, J Barrett, C Dann, P Jackson Yeading Valley Park Working Party 3(2C-1L) Cllrs G Cooper, S Jenkins, D Allam Yiewsley Recreation Ground Management Advisory Group 2(C) Yes Cllrs D Gilham, P Kemp Page 29 Updated 14/05/10 COUNCIL REPRESENTATION ON CHARITIES Name of Organisation Councillor (Yes/No) Number/Time of meetings Council Representative(s) Brigginshaw & Others Charitable Trusts 11(8C-3L) No 2 p.a. Cllrs T Barker, J Barrett, P Jackson, P Kemp, D Routledge, B Stead (to 13.5.2013) Cllrs L Allen, A MacDonald, Mr A Way (to 1.7.2013) 2 Vacancies Charlotte Gell’s Ickenham Charity 1(C) No Mrs Ann Dixon (20.10.2013) Cranford Cottage Homes & Cranford Combined Charities 2(1L-1C) Yes Cllr M Khursheed (31.3.2013) Cllr A Retter (31.3.2013) Fassnidge Memorial Trust 7(5C-2L) No Mr D Bishop (30.4.2011) Cllr D Routledge(C) (30.7.2011) Cllr D Yarrow(C) (21.1.2012) Cllr A Retter(C) (7.11.2012) Mr D Horne(L) (26.1.2014) Cllr P Curling(L) (3.3.2014) Cllr G Cooper(C) (tba) Harefield Parochial 2(C) No Mr P Mander(C) (11.9.2012) Mr J Ross(C) (15.1.2013) Hayes Amalgamated 3(1C-2L) No Mr A Preston(C) Mr M Craxton(L) Cllr L Allen(L) (tba) Hoenigsberg Memorial Trust 9(6C-3L) No Mr M Gettleson(L/D) (25.3.2011) Mrs P Crawley(L) (19.10.2011) Cllr D Routledge(C) (16.3.2012) Mr G Courtenay(IND) (15.6.2012) Cllr J Barrett(C) (22.02.2013) Mr T Eginton(L) (22.02.2013) Cllr J Major(L) (7.6.2013) Cllr B Stead(C) (19.10.2012) Mr D Horne(L) (5.5.2014) Ruislip Combined Charities 5(4C-1L) No Cllr D Routledge (C) (tba) Mr D Horne(L) (4.9.2010) Mr K T Guy(C) (18.6.2012) Mr T Eginton(L) (14.10.2013) Cllr J Riley(C) (tba) Ruislip Northwood Old Folk’s Association 2(C) No 4 p.a. Cllr C Dann (5.2010) Cllr A Retter (5.2010) Uxbridge United Welfare Trusts 4(3C-1L) No Mrs G Driver(C) (1.9.2010) Mr P Ryerson(L) (14.11.2010) Mrs P Crawley(L) (10.6.2013) Cllr D Routledge(C) (10.7.2013) West Drayton & Yiewsley Aid In Sickness Fund 1(C) No Vacancy Page 30 Council Meeting – 1 July 2010 5.1 QUESTION FROM TONY ELLIS TO THE CABINET MEMBER FOR IMPROVEMENT, PARTNERSHIPS AND COMMUNITY SAFETY – CO UNCILLOR DOUGLAS MILLS In view of the London Borough of Harrow's successful im plementation of a Local Panel under the provisions of the Sustainable Communit ies Act, when does Hillingdon intend to fulfil its obligations of implem enting the Act and form a Local Panel? 5.2 QUESTION FROM STEVE PINK ON BEHALF OF NORTHWOOD HILLS RESIDENTS SUPPORT TEAM (RST) ON PARKING,TO THE CABI NET MEMBER FOR PLANNING AND TRANSPORTATION – COUNCILLOR BURROWS I attended the Council meeting in July 2008 at which th e petition from 465 residents of Northwood Hills was presented asking for parking contro ls to deter all-day commuter parking. At that meeting, I made the point t hat Tolcarne Drive should be a special case for consideration in view of particular safet y considerations caused by the combination of the Harlyn junior school and the Driving Test Centre both situated here. Following that meeting and consideration of the petit ion, Council agreed to consult and a consultation exercise was carried out eventually 7 months later, in February 2009. It covered the roads around Northwood Hills stati on with a consultation of residents and a separate but simultaneous consultation o f the shopkeepers in Joel St in respect of a “Stop & Shop” parking control scheme. The shopkeepers gave a majority in favour of parking ma nagement, for primarily commercial reasons obviously as they believe commuter parkin g deters potential customers who want to park to come in to their shops. So t he ‘Stop & Shop’ parking management scheme has been approved by Council as a pri ority for Northwood Hills and is now to be implemented. In that same consult ation exercise, however, Tolcarne Drive residents also gave a majority in favour of parking management AND have followed that up with a formal request for parki ng management, primarily for road safety ( not commercial) considerations, yet this request (sent in A ugust 2009 and followed up in February 2010) has not had any re sponse from the Council or from any of our local Ward Councillors who we would ho pe would support any such remedial action. We are aware that individual roads have been, and ar e being, given parking management schemes all across the Borough. Tolcarne Drive clearly has safety issues different from other roads in this area because of the combination of the junior school AND the driving test centre. We would hope that the Council can take action for thi s road and will at least respond to the major concerns raised by residents? QUESTIONS FROM MEMBERS OF THE PUBLIC Agenda Item 5 Page 31 Council Meeting – 1 July 2010 5.3 QUESTION FROM JOHN STONE OF TOLCARNE DRIVE TO T HE CABINET MEMBER FOR PLANNING AND TRANSPORTATION – COUNCILLOR BURROWS As a very long-term resident of Northwood Hills, havin g lived here for 40 years, I have written many times to the Council over the years asking for some action to stop commuter parking along our road Tolcarne Drive. Nothin g has been done yet but I hope there will be some action following our residents group’s campaign. On many occasions, these regular commuters park in a way t hat goes over my dropped kerb and stops me getting my car easily out of my drive. Your traffic wardens do a good job when I phone them and they come and put tickets on the cars. But those cars are parked all day for the station, so it doesn’t help me getting in and out my drive during the day as the drivers don’t come back till early evening to go home. I know this affects other houses near me and th at other people also have to contact your traffic wardens to get cars ticketed. Can y ou please take a look and let me know how many tickets are issued here each year co mpared with previous years? In the past two years I have noticed a big increase in t he cars parking here every day and it now goes all the way up and beyond the ju nction with Harlyn Drive. That makes things more dangerous for all of us but especially f or the people going to and from Harlyn School. We see and hear many near-misses as ca rs and motorbikes swerve to get round each other when there is almost no room to pass, so we hope the Council appreciates the real safety concerns going on here. I hope the Council is going to recognise what the reside nts are asking for and put something in here that will make a difference and impr ove safety. I was pleased that the Council did eventually do a consultation in 2009 and we know that in this road there was a majority vote wanting some parking management scheme. Page 32 Council Meeting – 1 July 2010 REPORT OF THE HEAD OF DEMOCRATIC SERVICES Reporting Officer: Head of Democratic Services (i) ESTABLISHMENT OF A PENSIONS COMMITTEE, INVESTMENT S TRATEGY SUB-COMMITTEE In September 2009, the Pensions Committee recommended the formation of an Investment Strategy sub-committee to create a decision m aking framework better suited to the demands of managing a large pension fund within the global financial markets of today. The Leader of the Council is proposing this change to t he Constitution and Council is asked to establish the sub-committee with terms of refere nce as detailed in Appendix A. RECOMMENDATION: That a Pensions Committee, Investme nt Strategy Sub- Committee be established with the Membership, Terms of Reference and delegated authority as set out in Appendix A (ii) MEMBERSHIP OF COMMITTEES 2010/11 Council is asked to approve the following: RECOMMENDATIONS: That a) subject to the approval of i) above, three Membe rs be appointed to the Investment Strategy Sub-Committee (2 Conservative a nd one Labour – nominations to be supplied before the meeting) and that the sub-committee then be asked to appoint the Chairman and Vice Chairman; b) Councillor Gardner be appointed as Vice Chairman of the Hillingdon Domestic Violence Action Forum (this was an oversight from the AGM) c) Councillor Curling be appointed as a Labour Grou p substitute for the Audit Committee, replacing Councillor Harmsworth. Agenda Item 6 Page 33 Council Meeting – 1 July 2010 Appendix A ESTABLISHMENT OF AN INVESTMENT STRATEGY SUB-COMMITTEE For this Council meeting, the Leader of the Council is proposing a change to the Constitution to establish a Pensions Investment Strategy Sub-Committee to undertake delegated functions of the parent Pensions Committee under Article 8. INFORMATION In September 2009, the Pensions Committee recommended the formation of an investment strategy sub-committee to create a decision maki ng framework better suited to the demands of managing a large pension fund withi n the global financial markets of today. Increasingly, investment opportunities and threats are r ising at a pace which, within the timetable of the regular quarterly Pensions Committee meetings, renders effective assessment and decision-making harder. To enable a quicker r eaction to market conditions, where warranted, it is recommended that the sub-committee be given delegated powers to make limited changes within the co nstraints of the approved investment strategy. This would introduce greater flexi bility in implementing changes to the percentage of the fund allocated to each Fund Mana ger and to Fund Manager benchmarks, whilst maintaining a consistent approach to ri sk, in line with the Fund’s long term strategy. Whilst the final decision on the appointment of Fund M anagers would remain with the Pensions Committee, the sub-committee would be fully in volved in the search and selection process and undertake the long list interviews to determine the short-list to be presented to Pensions Committee. The sub-committee would be fully accountable to the Pen sions Committee and to London Borough of Hillingdon. It would report any decisions t aken and any activities undertaken to the next meeting of Pensions Committee. It would n ot have any remit or responsibility in relation to employee issues or awards of additional benefits. It is suggested that the sub-committee meet at a minim um every quarter, between Pensions Committee dates, but are able to convene more frequently if required by circumstance - and that its membership be small enough to be able to meet quickly, regularly and act swiftly if required. The proposed membership, terms of reference and delegat ed powers are detailed overleaf. The Council’s timetable of meetings will be updated and circulated to Members once dates have been approved with the Members concerned and Chief Whips. Page 34