Licensing

Licensing Sub-Committee – 11 June 2026 Part I – Public APPLICATION FOR THE GRANT OF A PREMISES LICENCE: SUSEGAD BEATZ 2026 AT HARLINGTON SCHOOL GROUNDS, PINKWELL LANE, HAYES, UB3 1PB Committee Licensing Sub-Committee Officer Contact Mark Rose, Licensing Officer Papers with report Appendix 1 – Application for the grant of a new premises licence Appendix 2 – Plan of premises Appendix 3 – Representation from the Environmental Protection team Appendix 4 – Representation from the Food Health and Safety team Appendix 5 – Representations from the Metropolitan Police Appendix 6 – Representations from the Licensing Authority Appendix 7 – Representation from Goals Heathrow. Appendix 8 – Response to objection (Environmental Protection team) Appendix 9 – Response to objection (Food Health and safety team) Appendix 10 – Event management plan Appendix 11 – Fire Risk Assessment Appendix 12 – Medical event management plan Appendix 13 – Lease (provided by Goals Heathrow) Appendix 14 – Map of the area Ward name Pinkwell 1.0 SUMMARY To consider an application for the grant of a new premises licence as seen in Appendix 1 in respect of Susegad Beatz 2026 at Harlington School grounds, Pinkwell Lane, Hayes, UB3 1PB which has attracted representations, from the Environmental Protection team, Food Health and Safety team , the Metropolitan Police , and the Licensing Authority and one business (Goals Heathrow). The plan of the premises is attached as Appendix 2. 2.0 RECOMMENDATION That the Licensing Sub-Committee consider this application for the grant of a new premises licence in respect of Susegad beatz at Harlington School grounds, Pinkwell Lane, Hayes, UB3 1PB. 3.0 APPLICATION This new premises licence application has been submitted by Mr Presley Rodrigues , the director of Goan Musical Events UK Limited. They propose to use part of the school grounds for a one day event attracting 4,999 people being held on 26 July 2026. This application has been submitted as permitted unde r Section 2(3) of the Licensing Act 2003 and it seeks permission for live music 1200-2130 hours, Recorded music 1200 -2130 Licensing Sub-Committee – 11 June 2026 Part I – Public hours, Provision of performances of dance 1200-2130 hours, and the supply of alcohol 1200- 2100 hours (On the premises only). Opening hours sought are 1200 - 2130 hours for one day only, the 26th July 2026. The hours and the licensable activities are listed with further details in paragraphs 3.3 and 3.4 below. During the application process a SAG is referenced, a SAG is a safety advisory group which is consulted with large scale events by the licensing department. It would normally consist of specialists from various bodies such as LAS and LFB. Often, applications of this nature require both a premises licence and a SAG, the appl icant was advised early on in this process that even though the y may overlap, that the paperwork and application should remain separate, however a SAG may be mentioned in the objections and other parts of this document. In response to some of the early objections, the applicant supplied an EMP, an event management plan going into more detail on how the event would be run. Their responses to the objections have been included as Appendix 8 and 9 , with the relevant authority then responding upholding their objection. The EMP has been included as Appendix 10. 3.1 Type of application applied for New premises licence application pursuant to Section 17 of Licensing Act 2003. 3.2 Description of the premises In section 5 in Appendix 1, the applicant has described the premises as follows- ‘Playground belonging to Harlington School, no physical buildings will be used, and no permanent structures are being erected. The alcohol will be served from a temporary erection (Marquee) and is shown in the event management plan to be provided separately’. The applicant was instructed to not refer to other documents that would not form part of the application. For this application for a premises licence, the applicant only needs to submit the application, plan and DPS consent form. Boxes are provided on the application form, allowing the applicant to expand and give details for each licensable activity they have applied for, the applicant has written the following under the activity of live music, In section 10 in Appendix 1- ‘The activity to be authorised is the provision of amplified live music and associated live cultural performances on a temporary outdoor stage at a one-day ticketed community music and cultural event. The live entertainme nt will include performances by vocalists, musicians and cultural dance performances appearing before a public audience within the licensed outdoor event site. The entertainment will be professionally managed using amplified sound equipment, stage producti on, and event control procedures appropriate to a large outdoor event. The live music and performances will take place within the hours applied for in this application and in accordance with the operating schedule, the submitted premises licence plans, and the measures set out to promote the licensing objectives.’ Licensing Sub-Committee – 11 June 2026 Part I – Public In section 11 in Appendix 1, concerning recorded music the applicant mentions the use of a DJ. In section 12 in Appendix 1, concerning dance, the applicant states the event will include traditional Goan cultural dance performances. The school has large grounds, and Appendix 2, Plan 2433/26 shows that they intend to use a portion of the school grounds that backs onto Shepiston Lane, next to Goals Heathrow. The plan also shows a large area that will be used for vehicles to park and shows the access routes for vehicles to enter and exit the site. A map has also been included as Appendix 14. A dropped pin shows field they plan to use. Another map is also included in the lease document supplied by Goals Heathrow in Appendix 13, page 6 shows a detailed and zoomed in plan of the Goals Heathrow property which is situated between the school and the field in question. The site is also next to Pinkwell Primary School and backs onto a large p rivate land which appears to be fields. 3.3 Licensable Activities Activity Proposed for new premises licence Sale of alcohol Consumption on the premises x Live Music Outdoors x Recorded Music Outdoors x Dance Outdoors x 3.4 Opening Hours and proposed hours for licensable activity Sale of Alcohol Live Music Recorded Music Dance Monday N/A N/A N/A N/A Tuesday N/A N/A N/A N/A Wednesday N/A N/A N/A N/A Thursday N/A N/A N/A N/A Friday N/A N/A N/A N/A Saturday N/A N/A N/A N/A Sunday 12:00 – 21:00 12:00 – 21:30 12:00 – 21:30 12:00 – 21:30 Licensing Sub-Committee – 11 June 2026 Part I – Public Opening Hours of The Premises Monday N/A Tuesday N/A Wednesday N/A Thursday N/A Friday N/A Saturday N/A Sunday 12:00 - 21:30 3.5 Other licensed premises nearby Premises Activities Authorised Times Authorised Bottle N Brew 1A Dawley Road Hayes UB31LS Sale of alcohol – Off Sales Monday to Saturday 0800 to 2300 hours Sunday 1000 to 2230 hours Good Friday 0800 to 2230 hours Christmas Day 1200 to 1500 and 1900 to 2230 hours. Great Western Dawley Road Harlington Hayes UB31NF Provision of regulated entertainment for live music, recorded music and anything of a similar description (indoors only) Provision of entertainment facilities for dancing (indoors only) Provision of late night refreshment (indoors only) Sale by retail of alcohol – On and Off . Sale of alcohol, provision of regulated entertainment and the provision of facilities for dancing: From 10.00 hours until 23.00 hours, Monday to Wednesday From 10.00 hours until 00.00 hours, Thursday and Friday From 10.00 hours until 01.00 hours the following day on Saturday From 10.00 hours until 00.00 hours on Sunday From 10.00 hours until 01.00 hours the following day on Good Friday An additional hour to those detailed above on the following days: St David’s Day St. Patrick’s Day St. Georges Day St Andrew’s Day On Friday, Saturday, Sunday and Monday of statutory Bank Holidays Thursday before Good Friday Christmas Eve Provision of late night refreshment: Licensing Sub-Committee – 11 June 2026 Part I – Public From 23.00 hours until 23.30 hours, Monday to Wednesday From 23.00 hours until 00.30 hours, Thursday and Friday From 23.00 hours until 01.30 hours the following day on Saturday From 23.00 hours until 00.30 hours on Sunday From 23.00 hours until 01.30 hours the following day on Good Friday An additional hour to those detailed above on the following days: St David’s Day St. Patrick’s Day St. Georges Day St Andrew’s Day On Friday, Saturday, Sunday and Monday of statutory Bank Holidays Thursday before Good Friday Christmas Eve An additional hour to those detailed above, on occasions of local, national or international significance or for charitable events, limited to 12 occasions per calendar year, subject to providing the Licensing Service, the Councils Environmen tal Protection Unit and the Metropolitan Police Service 10 working days notice, and then only on receiving a subsequent ‘CONSENT’ from the Councils Licensing Service, in respect of this agreement to the specified day and/or times applied for. The sale of alcohol on New Year’s Eve from 10.00 hours until 10.00 hours on New Years Day Dawley News N Booze 7-9 Dawley Road Hayes UB31LS Sale of alcohol – Off sales only Between 06:00 hours and 00:00 hours Monday – Sunday Shiv Shakti Stores Ltd 15 Dawley Road Hayes UB31LT Sale of alcohol – off sales only From 08.00 hours until 23.00 hours, Monday to Saturday From 10.00 hours until 22.30 hours on Sunday Goals Soccer Centre Heathrow Shepiston Lane Provision of regulated entertainment for live music, recorded music Sale of alcohol, provision of regulated entertainment and facilities for making music and dancing in the Licensing Sub-Committee – 11 June 2026 Part I – Public Hayes UB31LL and anything of a similar description (indoors only) Provision of entertainment facilities for making music and dancing (indoors only) Provision of late night refreshment (indoors only) Sale by retail of alcohol – On sales only bar/lounge, lobby and multi use room: From 10.00 hours until 23.00 hours, Sunday to Thursday From 10.00 hours until 24.00 hours, Friday and Saturday Provision of late night refreshment: From 23.00 hours until 24.00 hours, Friday and Saturday Asda Express Shepiston Lane Hayes UB31LL Provision of late night refreshment (indoors and outdoors) Sale by retail of alcohol – Off sales only Provision of late night refreshment Monday to Sunday from 23:00 until 05:00 every day Sale by retail of alcohol Monday to Sunday from 00:00 until 00:00 every day Premier Inn Shepiston Lane Hayes UB31RW Sale by retail of alcohol – On and Off sales Provision of regulated entertainment being:-  performance of live music  provision of recorded music  performance of dance and  entertainment of a similar description Provision of late night refreshment The sale of alcohol by retail On weekdays, other than Christmas Day, Good Friday or New Year’s Eve, between 10.00 and 23.00 hours. On Sundays, other than Christmas Day or New Year’s Eve, between 12.00 and 22.30 hours. On Good Friday, between 12.00 and 22.30 hours. On Christmas Day, from 12.00 to 15.00 hours and 19.00 to 22.30 hours. From the start of licensed hours on New Year’s Eve to the start of licensed hours on New Year’s Day The hours specified above do not apply in respect of the sale of alcohol to persons residing in the licensed premises Provision of late night refreshment is not time restricted to a person residing within the hotel or is a guest of that particular person or other persons so specified in Schedule 2 paragraph 3(2) of the Licensing Act 2003 Licensing Sub-Committee – 11 June 2026 Part I – Public The provision of late night refreshment to any other person not specified in the paragraph above shall be 30 minutes after the terminal hour for the sale of alcohol The provision of recorded music within the hotel is not time restricted 3.6 Operating Schedule and Conditions Section 18 of the operating schedule of the application in Appendix 1 demonstrates the steps the applicant proposes to take to promote the licensing objectives. 4.0 CONSULTATION 4.1 Closing date for representations 21st May 2026. 4.2 Public Notice published in local newspaper 29th April 2026 – The Gazette. 5.0 REPRESENTATIONS 5.1 We have received four representations from responsible authorities, from the Environmental protection team, the Food Health and Safety team, the Licensing Authority and the Metropolitan Police. We have received one from a business which is next to the planned site on Shepiston Lane, Goals Heathrow. Responsible Authorities Ground for Representation Appendix Environmental Protection team Prevention of Public Nuisance Appendix 3 Food Health and Safety team Public Safety Appendix 4 Metropolitan Police Prevention of Crime and Disorder Public Safety Prevention of Public Nuisance Protection of Children from Harm Appendix 5 Licensing Authority Prevention of Crime and Disorder Public Safety Prevention of Public Nuisance Protection of Children from Harm Appendix 6 Other Representations Goals Heathrow Public Safety Appendix 7 Licensing Sub-Committee – 11 June 2026 Part I – Public 5.2 We have received one representation from residents via post; however, this document had no contact details such as address’ or telephone numbers so they could not be confirmed as residents of the borough. Our licensing policy states that for an objection to be accepted they must supply their address in full. This objection could not be accepted or included, and we had no way of locating or contacting the persons who submitted the representation. This is also explained in more detail in the report in section 9.5 when flagging relevant parts of the councils licensing policy. 6.0 BACKGROUND INFORMATION 6.1 Designated Premises Supervisor The proposed Designated Premises Supervisor is Johnrico Rebello, who holds a Personal Licence issued by the London Borough of Hillingdon. 6.2 A map of the area is attached as Appendix 14. 7.0 OFFICER'S OBSERVATIONS 7.1 All the objections from relevant authorities , although covering different aspects of the application are all similar in that, they state the application and information supplied is not detailed enough. The objections state that they would want to see more detail and despite mediation being done with the objections from the Environmental Protection team and the Food Health and safety team because they were submitted early, the subsequent documents passed to them from the applicant w ere still too vague and generic for such a large scale event. 7.2.1 The Environmental protection (EP) team highlight the control measures being very limited in size and scope. The Food health and safety team also highlight this same issue across several different topics such as power, toilets and first aid. The EP team were sent additional information provided by the applicant when they were made aware of their objection. They emailed an event management plan (EMP) to the case officer who then forwarded this onto the EP team who replied stating it was still g eneric and lacking depth. This email chain has been provided as Appendix 8. The Food Health and Safety team (FHS) were also sent additional documentation, when the applicant was made aware of their objection. An email was sent on by the case officer with the following attachments detailed below, the FHS also replied stating it still did not answer the concerns they raised. This email chain has been added as Appendix 9. The applicant in this appendix does provide a lengthy response giving additional information. The documents mentioned above have also been added to this report. The event management plan (EMP) is Appendix 10. The Fire risk assessment is Appendix 11. The medical EMP is Appendix 12. a) The Prevention of Crime and Disorder Licensing Sub-Committee – 11 June 2026 Part I – Public This licensing objective has been highlighted by the Metropolitan Police and the Licensing authority. The Metropolitan Police objection at the time of writing it is a holding rep only but does state their objection covers all 4 of the licensing objectives shown in Appendix 5. The licensing objection is attached as Appendix 6 and shows concerns about the number of SIA and management of such a large event. b) The Prevention of Public Nuisance The environmental protection team in Appendix 3 and 8 have concerns about widespread public nuisance arising from noise, specifically with control measures being limited. The licensing authority also raises this objective as a concern in their objection, stating that ‘the proposals could potentially give rise to noise nuisance and disturbance’, as well as raising concerns about parking, waste and possible anti-social behaviour c) The Protection of Children from Harm This licensing objective is raised by the licensing authority in their representation, and lack of detail is again raised as a concern, the objection cites general safeguarding against underage drinking to protect children. d) Public safety This is raised as a concern by the licensing authority, stating the application lacks ‘operational detail’. The following topics are raised as concerns, weather, water, medical provisions and the safety of temporary infrastructure. This is attached as Appendix 6. The objection from the Food Health and Safety team concerns public safety and covers a wide range of topics, the applicant did provide further documentation to the FHS team however it was not detailed enough for them to retract their objection. The initial objection is attached as Appendix 4, and a subsequent reply concerns the additional information provided as Appendix 9. Goals Heathrow have also submitted a representation, most of their concerns relate to access which involves a lease which has been included as Appendix 13, their representation also covers aspects of public safety. In Appendix 7 they raise concerns relating to damage to property, obstructions to emergency access routes and safeguarding. 8.0 RELEVANT SECTIONS OF S.182 GUIDANCE 8.1 Public Safety At paragraph 2.7 is states - Licence holders have a responsibility to ensure the safety of those using their premises, as a part of their duties under the 2003 Act. This concerns the safety of people using the relevant premises rather than public health which is addressed in other legislation. Physical safety includes the prevention o f accidents and injuries and other immediate harms that can result from alcohol consumption such as unconsciousness or alcohol poisoning. Conditions relating to public safety may also promote the crime and disorder objective At para graph 2.12 it states - Licensing committees may wish to give due consideration to appropriate counter - terrorism measures and advice when considering licence applications, for example at high profile or large premises or events or where there are factors which may increase Licensing Sub-Committee – 11 June 2026 Part I – Public attractiveness to attacks, and in particular when in receipt of relevant advice from police counter terrorist staff. At paragraph 2.17 it states - Where there is a requirement in other legislation for premises open to the public or for employers to possess ce rtificates attesting to the safety or satisfactory nature of certain equipment or fixtures on the premises, it would be inappropriate for a licensing condition to require possession of such a certificate. However, it would be permissible to require as a co ndition of a licence or certificate, if appropriate, checks on this equipment to be conducted at specified intervals and for evidence of these checks to be retained by the premises licence holder or club provided this does not duplicate or gold -plate a requirement in other legislation. Similarly, it would be permissible for licensing authorities, if they receive relevant representations from responsible authorities or any other persons, to attach conditions which require equipment of particular standards to be maintained on the premises. Responsible authorities – such as health and safety authorities – should therefore make their expectations clear in this respect to enable prospective licence holders or clubs to prepare effective operating schedules and club operating schedules. 8.2 Public nuisance At paragraph 2.21 is states - The 2003 Act enables licensing authorities and responsible authorities, through representations, to consider what constitutes public nuisance and what is appropriate to prevent it in terms of conditions attached to specific premises licences and club premises certificates. It is therefore important that in considering the promotion of this licensing objective, licensing authorities and responsible authorities focus on the effect of the licensable activities at the specific premises on persons living and working (including those carrying on business) in the area around the premises which may be disproportionate and unreasonable. The issues will mainly concern noise nuisance, light pollution, noxious smells and litter. 8.3 Where representations are made At paragraph 9.3 it states that “Where a representation concerning the licensing objectives is made by a responsible authority about a proposed operating schedule and it is relevant (s ee paragraphs 9.4 to 9.10), the licensing authority’s discretion will be engaged. It will also be engaged if another person makes relevant representations to the licensing authority, which are also not frivolous or vexatious (see paragraphs 9.4 to 9.10). R elevant representations can be made in opposition to or in support of, an application and can be made by any individual, body or business that has grounds to do so. 8.4 Determining actions that are appropriate for the promotion of the licensing objectives At paragraph 9.42 it states that "Licensing authorities are best placed to determine what actions are appropriate for the promotion of the licensing objectives in their areas. All licensing determinations should be considered on a case -by-case basis. They should take into account any representations or objections that have been received from responsible authorities or other persons, and representations made by the applicant or premises user as the case may be". At paragraph 9.43 it states that "The authority’s determination should be evidence-based, justified as being appropriate for the promotion of the licensing objectives and proportionate to what it is intended to achieve". At paragraph 9.44 it states that "Determination of whether an action or step is appropriate for the promotion of the licensing objectives requires an assessment of what a ction or step would be suitable to achieve that end. While this does not therefore require a licensing authority to decide that no lesser step will achieve the aim, the authority should aim to consider the potential burden that Licensing Sub-Committee – 11 June 2026 Part I – Public the condition would impose o n the premises licence holder (such as the financial burden due to restrictions on licensable activities) as well as the potential benefit in terms of the promotion of the licensing objectives. However, the Revised Guidance issued under section 182 of the Licensing Act 2003 informs that it is imperative that the authority ensures that the factors which form the basis of its determination are limited to consideration of the promotion of the objectives and nothing outside those parameters. As with the consideration of licence variations, the licensing authority should consider wider issues such as other conditions already in place to mitigate potential negative impact on the promotion of the licensing objectives and the track record of the business. Further advice on determining what is appropriate when imposing conditions on a licence or certificate is provided in Chapter 10. The licensing authority is expected to come to its determination based on an assessment of the evidence on both the risks and benefits either for or against making the determination". 8.5 Proportionality At paragraph 10.2 it states, “Conditions include any limitations or restrictions attached to a licence or certificate and essentially are the steps or actions that the holder of the premises licence or the club premises certificate will be required to take or refrain from taking in relation to the carrying on of licensable activities at the premises in question. Failure to comply with any condition attached to a licence or certificate is a criminal offence, which on conviction is punishable by an unlimited fine or up to six months’ imprisonment. The courts have made clear that it is particularly important that conditions which are imprecise or difficult for a licence holder to observe should be avoided.” At paragraph 10.8 it states, “The licensing authority may not impose any conditions unless its discretion has been exercised following receipt of relevant representations and it is satisfied as a result of a hearing (unless all parties agree a hearing is not necessary) that it is appropriate to impose conditions to promote one or more of the four licensing objectives. In order to promote the crime prevention licensing objective conditions may be included that are aimed at preventing illegal working in licensed premises. This provision also applies to minor variations.” At paragraph 10.9 It is possible that in some cases no additional conditions will be appropriate to promote the licensing objectives. At paragraph 10.10 it states that "The 2003 Act requires that licensing conditions should be tailored to the size, type, location and characteristics and activities taking place at the premises concerned. Conditions should be determined on a case-by-case basis and standardised conditions which ignore these individual aspects should be avoided. For example, conditions should not be used to implement a general policy in a given area such as the use of CCTV, polycarbonate drinking vessels or identity scanners where they would not be appropriate to the specific premises. Conditions that are considered appropriate for the preven tion of illegal working in premises licensed to sell alcohol or late-night refreshment might include requiring a premises licence holder to undertake right to work checks on all staff employed at the licensed premises or requiring that a copy of any docume nt checked as part of a right to work check, either physical or digital (e.g. copy of any document checked or a clear copy of the online right to work Licensing Sub-Committee – 11 June 2026 Part I – Public check) is retained at the licensed premises. Licensing authorities and other responsible authorities should be alive to the indirect costs that can arise because of conditions. These could be a deterrent to holding events that are valuable to the community or for the funding of good and important causes. Licensing authorities should therefore ensure that an y conditions they impose are only those which are appropriate for the promotion of the licensing objectives". 8.6 Licensing Hours At paragraph 14.51 With regard to licensing hours, the Government acknowledges that different licensing approaches may be appropriate for the promotion of the licensing objectives in different areas. The 2003 Act gives the licensing authority power to make decisions regardi ng licensed opening hours as part of the implementation of its licensing policy statement and licensing authorities are best placed to make such decisions based on their local knowledge and in consultation with other responsible authorities. However, licensing authorities must always consider each application and must not impose predetermined licensed opening hours, without giving individual consideration to the merits of each application. At paragraph 14.52 Statements of licensing policy should set out the licensing authority’s approach regarding licensed opening hours and the strategy it considers appropriate for the promotion of the licensing objectives in its area. The statement of licensing policy shoul d emphasise the consideration which will be given to the individual merits of an application. The Government recognises that licensed premises make an important contribution to our local communities and has given councils a range of tools to effectively manage the different pressures that licensed premises can bring. In determining appropriate strategies around licensed opening hours, licensing authorities cannot seek to restrict the activities of licensed premises where it is not appropriate for the promot ion of the licensing objectives to do so. 9.0 RELEVANT SECTIONS OF HILLINGDON’S LICENSING POLICY 9.1 Licensing Objectives – The Prevention of Crime and Disorder At paragraph 10.1 Licensed premises, especially those offering late night/early morning entertainment, alcohol and refreshment, can be a source of crime and disorder. The Licensing Authority will expect operating schedules to satisfactorily address these issues from the de sign of the premises through to the daily operation of the business. Applicants are recommended to seek advice from the Police Licensing Officer and Licensing Authority Officers prior to making any application as early advice can alleviate representations being made once an application is submitted. Full contact details for both are contained within the Responsible Authorities contact in appendix B. At paragraph 10.3 Where a number of premises may be in close proximity it may be difficult to attribute the disorder to patrons of particular premises, however there is a duty on Premises Licence Holders or Club Management Committees to act responsibly to ensure their own customers do not contribute to crime and disorder whilst in their premises and in the vicinity of their premises. At paragraph 10.6 Applications referred to the Licensing Sub -Committee where relevant representations have been received will be determined on the individual merit of each case. The Licensing Sub-Committee has the power to impose specific conditions when considered appropriate in respect of the Crime and Disorder objective. Licensing Sub-Committee – 11 June 2026 Part I – Public 9.2 Licensing Objectives – Public Safety At paragraph 11.5 Applications referred to the Licensing Sub-Committee will be determined on the individual merit of each case. The Licensing Sub -Committee have the power to impose specific conditions when considered necessary in respect of the Public Safety objective. 9.3 Licensing Objectives – The Prevention of Public Nuisance At paragraph 12.1 Licensing Sub Committe es will be mindful that licensed premises, especially those operating late at night and in the early hours of the morning, can cause a range of nuisances impacting on people living, working or sleeping in the vicinity of the premises. When addressing public nuisance the applicant should identify any particular issues that are likely to affect adversely the promotion of the licensing objective to prevent public nuisance. They should then include in the operating schedule how they will deal with those matters . The concerns mainly relate to noise nuisance from within the premises or from the use of any outside areas, light pollution, smoke and noxious smells. This may also include patrons outside a premises and the dispersal of customers. Due regard will be giv en to the impact these may have and the Licensing Authority will expect operating schedules to satisfactorily address these issues. At paragraph 12.7 Applications referred to the Licensing Sub-Committee will be determined on the individual merit of each case. The Licensing Sub -Committee have the power to impose specific conditions when considered necessary in respect of the Prevention of Public Nuisance objective. 9.4 Licensing Objectives – The Protection of Children from Harm At paragraph 13.7 Applications referred to the Licensing Sub-Committee will be determined on the individual merit of each case. The Licensing Sub -Committee have the power to imp ose specific conditions when considered necessary in respect of the Protection of Children from Harm objective. 9.5 Representations At paragraph 17.2 Representations can be made to the Council, as Licensing Authority, by a ‘Responsible Authority ’ or by ‘Interested Parties ’ which include individuals such as residents or bodies such as a resident ’s association, trade associations and other businesses operating. Representations can be made concerning:  Applications for new premises licences or club premises certificates  Applications to vary premises licences or club premises certificates  Personal licence applications on criminal grounds (only by the Police) At paragraph 17.9 The Licensing Act 2003 also permits Elected Members to make representations on their own behalf as well as on behalf of their constituents. Members of the public who are making representations may also request that their Ward Councillor speaks on their behalf at public hearings to determine applications. At paragraph 17.11 Written representations include letters and emails. Representations received after the end of the public consultation period cannot legally be accepted and will not be considered by the Licensing Authority. At paragraph 17.12 Representations must contain; a) The name, full address & post code, of the person making them; b) The reasons for their representation; Licensing Sub-Committee – 11 June 2026 Part I – Public c) Which of the four Licensing Objectives the representation relates to i.e. Crime and disorder; Public Nuisance; Public safety; Protection of children from harm. At paragraph 17.14 Representations based on ‘Need’ for licensed premises, concerns the commercial demand for another pub, restaurant, off licence or hotel. This is not a matter for the licensing authority in discharging its licensing functions. ‘Need’ is a matter for planning committees and for the market. Representations made on the basis of need are likely to be rejected. At paragraph 17.15 All valid representations will form part of a committee report that will become a public document. It will be given to the applicant, their agent, responsible authorities, other persons making representations and any other party requesting a copy as well as the Licensing Sub - committee 10 working days prior to the hearing. Anonymous representations will not be accepted. 9.6 Licensing Hours At paragraph 25.1 Prior to the introduction of the Licensing Act 2003, it was believed that fixed and artificially early closing times (established under the Licensing Act 1964) were one of the key causes of rapid binge drinking prior to closing times and one of the causes of disorder and disturbance when large number of customers were required to leave the premises simultaneously. At paragraph 25.2 The aim through promotion of the licensing objectives should be to reduce the potential for concentrat ions and achieve a slower dispersal of people from licensed premises through flexible opening times. At paragraph 25.3 Arbitrary restrictions that would undermine the principle of flexibility will therefore be avoided. The four licensing objectives will be paramount at all times and the Council will always consider the individual merits of each case. At paragraph 25.4 In accordance with guidance there is no fixed restriction on terminal hours for any particular areas of the borough. Such a restriction could cause the migration of patrons from one area to another and create the circumstances that the legislation is attempting to avoid. Each application will be dealt with on its merits. It is for the applicants to detail in their Operating Schedule exactly what times they intend to open and close the premises and what measures they will take to ensure that they do not cause nuisance or disturbance to their neighbours in the vicinity. The later the terminal hour applied for, the greater will be the need to address the issues of disturbance and nuisance. 9.7 Licence Conditions At paragraph 20.1 Conditions on premises licences and club certificates are determined by:  The measures put forward on the Operating Schedule  Mandatory conditions within the Act (current list included as Appendix G)  Measures decided at a hearing by the Licensing Sub Committee At paragraph 20.2 Conditions attached to licences by the Licensing Authority that have been proposed by the applicant in their operating schedule should be consistent with the steps set out in the operating schedule. This means that the effect of these conditions should be substantially the same as that intended by the terms of the operating schedule. At paragraph 20.3 Any conditions attached to licences following relevant representations will focus on matters within the control of the Premises Licence Holder or Club Manag ement Committees. They will address matters which have a direct impact on those living, working or engaged in normal activities in the vicinity, as well as patrons of the licensed premises. Licensing Sub-Committee – 11 June 2026 Part I – Public They will not be used as a means of attempting to attach responsibility to Premises Licence Holders or Club Management Committees for matters outside their reasonable control, such as anti -social behaviour once away from the premises or licensable activity. Conditions imposed by the Licensing Authority shall be appropriate, reasonable, and proportionate and should be determined on a case- by-case basis. At paragraph 20.4 The Licensing Authority will not impose standard conditions upon every licence issued, however it may have regard to model conditions produced by the Government and/or the Institute of Licensing and it may choose to impose these in appropriate circumstances. 10.0 LEGAL CONSIDERATIONS 10.1 When considering an application for a grant of a new Premises Licence, the Sub-Committee shall carry out its functions with a view to taking steps it considers appropriate for promoting the licensing objectives. The licensing objectives are:  Prevention of crime and disorder  Public Safety  Prevention of public nuisance  Protection of children from harm 10.2 Members should note that each objective is of equal importance. There are no other licencing objectives, and the four objectives are paramount considerations at all times. 10.3 An application for a new premises licence may be made pursuant to s.16 and s.17 of the Act, and with regard to the Licensing Act 2003 (Premises licences and club premises certificates) Regulations 2005/42 and the licensing Act 2003 (Fees) Regulations 2005/79. 10.4 The Sub-Committee must ensure that all licensing decisions:  Have a direct relationship to the promotion of one or more of the four licensing objectives  Have regard to the Council's statement of licensing policy  Have regard to the Secretary of State guidance  Must not be subject to a blanket policy to the extent that it is applied so rigidly that an exercise of discretion in each individual case is precluded 10.5 Where relevant representations are made, the Licensing Authority must hold a hearing to determine the application, unless all are agreed that such a hearing is unnecessary s.18(3)(a) Licencing Act 2003. 10.6 Relevant representations are those that relate to the effect of the granting of the application on the promotion of the licensing objectives made by an interested party or responsible authority that have not been withdrawn and are not, in the opinion of th e relevant licencing authority, frivolous or vexatious s.18(7) Licensing Act 2003. 10.7 The Sub-Committee can only consider matters within the application that have been raised through representations from interested parties and responsible authorities. Interested parties must live within the vicinity of the premises. All applications will be decided on a case- by-case basis. Licensing Sub-Committee – 11 June 2026 Part I – Public 10.8 Following a hearing, the Sub -Committee must consider all relevant representations, and having taken into account the promotion of the licensing objectives, under s.18(3(b) and (4) Licensing Act 2003, a decision can be taken: - i. To grant the licence, subject to the mandatory conditions and conditions consistent with the operating schedule; ii. To impose additional relevant conditions to such an extent as is considered necessary for the promotion of the licensing objectives; iii. To exclude any of the licensable activities to which the application relates; iv. To amend the times for all or some of the licensable activities; v. To refuse to specify a person in the licence as the premises supervisor; vi. To reject the application. 10.9 Conditions wil l not be necessary if they duplicate a current statutory requirement. The licencing Authority may therefore only impose such conditions that are necessary to promote the licensing objectives arising out of the consideration of the representations. 10.10 If the Sub -Committee determines that it is necessary to modify the conditions, or to refuse the application for a Premises Licence application, it must give reasons for its decision. 10.11 The Council in its capacity as Licensing Authority has a duty to have regard to its public sector equality duty under s.149 of the Equality Act 2010. In summary s.149 provides that a Public Authority must, in the exercise of its functions, have due regard to the need to: i. Eliminate discrimination harassment, victimisation and any other conduct that is prohibited by or under this Act; ii. Advance equality of opportunity between persons who share a relevant protected characteristic and persons who do not share it; and iii. Foster good relations between persons who share relevant protecte d characteristics and persons who do not. 10.12 Section 149(7) of the Equality Act 2010 defines nine relevant protected characteristics these are: i. age ii. gender reassignment iii. being married or in a civil partnership iv. being pregnant or on maternity leave v. disability vi. race including colour, nationality, ethnic or national origin vii. religion or belief viii. sex ix. sexual orientation 10.13 Officers have provided the Sub -Committee with recommendations related to this application. Subject to the above -mentioned factors having been properly considered, the Sub-Committee may depart from the recommendations if there are good reasons for doing so. The Sub -Committee is advised that such departures could give rise to an appeal or judicial review. 10.14 Interested parties, Responsible Authorities and the Applicant have the right to appeal the decision of the Licensing Sub-Committee to the Magistrates’ Court within a period of 21 days Licensing Sub-Committee – 11 June 2026 Part I – Public beginning with the day on which the applicant was notified by the Licensing Authority of the decision to be appealed against.

Appendix 2 Susegad Beatz 2026 Event Susegad Beatz 2026 Venue Harlington School Grounds, Shepiston Lane, Hayes UB3 1PB Purpose Site plan with L1-L8 labels for licensing purposes. Layout Plan attached as a PDF separately. Figure 1. Revised clean licensing site plan with L1-L9 reference labels only. Legend - location references Legend References: Ref Map marker / colour Location / item Description / specification L1 Blue outlined field Licensed event field / main audience area Temporary fenced licensed event field containing the principal audience area and temporary event infrastructure. L2 Black stage icon Temporary main stage Temporary stage located at the north end of the licensed field. Footprint 12m wide x 9m deep. Stage deck height 1.5m above ground level. Overall stage height 6m. L3 Green access marker Pedestrian side entrance Controlled pedestrian side entrance from the Pinkwell Lane side approach. L4 Green access marker Vehicle ingress Vehicle ingress / service approach from the Pinkwell Lane side approach. L5 Orange route marker Managed public egress Managed public egress route via Shepiston Lane. L6 Purple route marker Emergency vehicle access Emergency vehicle access from the Shepiston Lane end, to remain clear and managed separately from public egress. L7 Orange outlined zone Fire Assembly Area A Primary fire assembly area outside the licensed field and away from the temporary stage and bar/service area. L8 Orange outlined zone Fire Assembly Area B Secondary fire assembly area outside the licensed field and away from the incident area, to be used dynamically as directed by Event Control. L9 Orange outline zone Fire Assembly Area C Third fire assembly area outside the licensed field and away from the incident area, to be used dynamically as directed by Event Control. Legend - colour key and temporary structures Colour / symbol Used for Height / size Notes and Comments Blue outline Licensed perimeter / temporary fencing As installed on site Marks the temporary licensed event boundary. Black stage icon Main stage 12m x 9m footprint; 1.5m deck height; 6m overall height Temporary raised stage at the north end of the licensed field. Black Road Markers General road directions N/A Black road markers are used to indicate the general direction of vehicle movement within the site once traffic has entered the premises from the surrounding highways and access roads. They help guide internal traffic flow safely and clearly through the event area. Green stall markers Food stall marquees / trader marquees [Insert exact marquee width, depth and height] Temporary food stall marquee structures shown in green within the licensed field. Update with contractor specification before final filing. Red stall markers Bar marquees / alcohol service structures [Insert exact marquee width, depth and height] Temporary bar marquee structures shown in red within the licensed field. Update with contractor specification before final filing. Orange outlined zones Fire assembly areas N/A Assembly areas outside the licensed field, to be used away from the incident area and under Event Control direction. Green arrows / markers Ingress routes N/A Used for pedestrian and vehicle ingress from the Pinkwell Lane side. Orange route marker Managed public egress N/A Used for controlled public dispersal towards Shepiston Lane. Purple route marker Emergency vehicle route N/A Reserved for emergency access from the Shepiston Lane end.

From: Simon Boniface To: Lois King; licensing Subject: Objection - Goan Musical Events (UK) Limited - Harlington School Grounds Date: 05 May 2026 15:48:08 Dear Licensing Team, Representation from the Environmental Protection Team Licensing Objective: Prevention of Public Nuisance I make this representation on behalf of the Council’s Environmental Protection Team in respect of the above application and with particular reference to the licensing objective of the prevention of public nuisance. The application relates to an event proposed to take place at Harlington School Grounds on 26 July 2026. The applicant seeks permission for a music‑led outdoor event with an anticipated attendance of approximately 5,000 people, involving the provision of live amplified music, scheduled to operate between 12:00 hours and 21:30 hours. Given the location of the site, together with the size, scale, duration and nature of the proposed event, and the fact that it is to be held outdoors, the Environmental Protection Team has significant concerns regarding the potential for widespread public nuisance arising from noise. Outdoor events of this nature present an inherently higher risk of noise propagation beyond the site boundary, with the potential to affect a large number of nearby residential receptors. The control measures outlined within Part 18 of the application are, in the Council’s view, very limited in both detail and scope. For an event of this magnitude, it would ordinarily be expected that the application would include a comprehensive and robust Noise Management Plan, setting out clearly how noise impacts will be assessed, controlled, monitored, and mitigated throughout the duration of the event. General references to sound levels being monitored, without supporting detail regarding noise criteria, monitoring methodology, competent personnel, complaint handling procedures, and escalation measures, are insufficient to adequately address the risk of public nuisance associated with this proposal. In light of the above, the Environmental Protection Team wishes to raise a formal objection to this application on the grounds of the prevention of public nuisance. However, we reserves the right to amend or withdraw this objection should the applicant provide further information and sufficiently detailed mitigation measures that fully address the concerns raised. Appendix 3 Sincerely, Simon Boniface Team Leader – Environmental Protection Public Protection & Enforcement Place Directorate London Borough of Hillingdon Civic Centre High Street Uxbridge, UB8 1UW

From: Paul O"Day To: licensing Subject: Objection: SUSEGAD BEATZ 2026, Harlington School, Shepiston Lane, Hayes UB3 1PB - GOAN MUSICAL EVENTS (UK) LIMITED new premises licence application Date: 11 May 2026 14:34:48 Attachments: Harlington School App.pdf Binder1.pdf DPS Consent.pdf image001.png image002.png Dear Licensing Having regarding to the licensing objective: Public Safety: Protecting the physical safety of staff and customers, including fire safety, capacity limits, and access . I have concerns with the following issues based on the material provided in the application. a. There is no information regarding any temporary structures such as the staging, and marquees (structural loading, windage etc), no detail regarding build up or build down. b. There is no information regarding power requirements and what facilities will be in place to provide power to the sound system, lighting and power to the food businesses (if this is using generators, how are the public restricted from these areas, how is the fuel contained, spillages contained) and phase type. c. There is no information regarding the number of toilets and any provision of emptying toilets/re-servicing the toilets throughout the day especially if temporary cubicles d. There is no information regarding hand washing provision for guests, again what provision is to be provided for replenishing stocks of hand-washing materials e. As most temporary food stalls use gas for cooking what are the controls in place to ensure gas use is safe and how are the public protected (particularly children) from hot surfaces. f. There is no information regarding how food vendors will be vetted i.e. are they registered as food businesses what is their current food hygiene rating, are they suitably trained, is allergen information provided Appendix 4 g. There is no information regarding how food vendors will be operating safely when on site, gas installation and electrical installation checks, fire fighting provision h. There is no information regarding the provision of potable water for food businesses and other guests throughout the day (the provision of drinking water should also feed into adverse weather conditions i.e. if the event occurs during a heat wave) i. There is no information regarding how wastewater is to be managed, for an all day event there will be a lost of washing of hands, food businesses cleaning equipment j. There is no information regarding the provision for refuse receptacles, for general litter, and waste generated by food businesses k. There is no information regarding first aid provision i.e. numbers and what is available Other items to note: The risk assessment referred to in section 18b has not been provided The “welfare provision, first aid and medical provision, and clearly identified emergency procedures” in section 18c have not been provided Kind regards, Paul O’Day Principal Environmental Health Officer Food Health and Safety Civic Centre Hillingdon Council Tel: 01895 277 415 Hillingdon Council routinely monitors the content of emails sent and received via its network for the purposes of ensuring compliance with its policies and procedures. The contents of this message are for the attention and use of the intended addressee only. If you are not the intended recipient or addressee, or the person responsible for sending the message you may not copy, forward, disclose or otherwise use it or any part of it in any way. To do so may be unlawful. If you receive this email by mistake please advise the sender immediately. Where opinions are expressed they are not necessarily those of the London Borough of Hillingdon. Service by email is not accepted unless by prior agreement.

Licensing Team, Community Safety & Enforcement, Residents Services, Hillingdon Council, 3S/08, Civic Centre, High Street, Uxbridge, UB8 1UW www.hillingdon.gov.uk Mr. M. Rose Licensing Officer The Licensing Service London Borough of Hillingdon Civic Centre High Street Uxbridge UB8 1UW EMAIL ONLY Date: 21st May 2026 Dear Mr Ro se LICENS ING ACT 2003 Susegad Beatz 2026, Harlington School Grounds, Pinkwell Lane, Hayes, UB3 1PB I am wr iting to you as the officer duly authorised to make representations on behalf of the Licensing Authority in relation to the application for a new premises licence submitted by Presley Rodrigues, Director of Goan Musical Events (UK) Limited. The applic ation seeks a new premises licence for a one-day outdoor music and cultural event for 4999 attendees on Sunday 26 July 2026 at Harlington School playing fields (an open outdoor space) with: • the sale o f alcohol from 12:00 – 21:00 hours (on the premises) • the provision of live music and recorded music from 12:00 – 21:30 hours (outdoors) • performances of dance from 12:00 – 21:30 hours (outdoors) There wi ll be amplified live and recorded music including DJs, cultural performances, food stalls and temporary infrastructure including an outdoor stage, bar marquees and perimeter fencing. I have asses sed the application and visited the proposed site on 5th May 2026. On the basis of the information contained within the application, site plan and gained from the site visit, the Licensing Authority has concerns arising from the nature, scale and location of the proposed event. Therefore, the Licensing Authority wishes to make a representation against this application based on the following licensing objectives: Preventi on of crime and disorder Prevention of public nuisance Appendix 6 Licensing Team, Community Safety & Enforcement, Residents Services, Hillingdon Council, 3S/08, Civic Centre, High Street, Uxbridge, UB8 1UW www.hillingdon.gov.uk Public safety Protection of children from harm Prevention of Crime and Disorder Although the application refers to SIA security and event control, there is insufficient detail regarding for example: • Exact number of SIA staff and ratios • Management of alcohol related disorder • Drug measures • Queue and entry management including gate crashing There is little information about the operation and management of the marquee bars. Given the scale of the event (4,999 persons), the sale of alcohol, the open outdoor setting and the lack of detailed operational controls there is a risk that crime and disorder may not be adequately controlled. Prevention of Public Nuisance There are concerns that the proposals could potentially give rise to noise nuisance and disturbance as the event involves: • Amplified outdoor music • High attendee numbers (close to 5,000 people) • Use of an open school field which may increase sound travel • A location in the vicinity of a residential area While the applicant states sound will be “professionally managed”, no detailed noise control measures, decibel limits, monitoring positions, or mitigation strategy are specified in the application. Further concerns include (but are not limited to): • Dispersal noise at the end of the event with a large crowd and vehicles leaving simultaneously • Potential for anti-social behaviour in surrounding streets • Potential for vehicle congestion and disturbance post event • Parking provision for those attending the event and for those participating in the event e.g. performers, suppliers etc • Disposal and collection of waste • Disruption from site build and post event teardown. Licensing Team, Community Safety & Enforcement, Residents Services, Hillingdon Council, 3S/08, Civic Centre, High Street, Uxbridge, UB8 1UW www.hillingdon.gov.uk The application lacks sufficient detail to demonstrate that public nuisance will be effectively prevented. Public Safety Whilst the plan shows some infrastructure e.g. ingress and egress routes, emergency vehicle access, fire assembly areas and the application outlines general event control principles it does not provide sufficient operational detail. Having visited the site, there appears to be only one way into and out of the playing field where the event is to be held and therefore pedestrians, vehicles and emergency services would all be expected to use this same route. This situation is further compounded by that fact that Goals Soccer Centre operates on a Sunday and their patrons and employees will be expecting to use the car park, overflow car park and access routes indicated on the plan but at the same time as those attending the event. Therefore, there are significant concerns about safe ingress/egress routes for nearly 5,000 people, a safe and accessible emergency evacuation route, access for emergency vehicles and traffic and pedestrian management. Further concerns include (but are not limited to): • Provision of water • Procedures for dealing with weather events • Lack of detailed information in relation to medical provision • The safety of temporary infrastructure It is also not known how the applicant has determined the capacity of the event area for the number of attendees stated. The Licensing Authority does not have full confidence that the public safety licensing objective can be upheld. The Licensing Authority notes that this event is under consideration by the Council’s Safety Advisory Group (SAG) and that there are on-going concerns about the operation of the event. Protection of Children from Harm While the application describes the event as “family -friendly” and refers to general safeguarding procedures, there is insufficient detail to demonstrate how children will be adequately protected from harm at an event of this scale. Alcohol will be sold for consumption on site until 21:00, yet the application does not provide sufficient detail on age verification procedures at bars and the prevention of proxy sales. This raises concerns that children could be exposed to underage access to alcohol. Licensing Team, Community Safety & Enforcement, Residents Services, Hillingdon Council, 3S/08, Civic Centre, High Street, Uxbridge, UB8 1UW www.hillingdon.gov.uk Although reference is made in the application to a safeguarding lead and safeguarding procedures the application lacks detailed measures . The absence of this detail makes it difficult to assess whether safeguarding risks are adequately mitigated. I am happy to attend a hearing, if required, to verbally deliver my representation and to answer any queries from the Licensing Sub-Committee. If you have any queries regarding this matter, then please feel free to contact me. Yours sincerely Lois King (Mrs) Principal Licensing Officer Licensing Authority Representative lking@hillingdon.gov.uk T. 01895 277067

Northwind 5s Limited Trading as “Goals” Goals Heathrow Shepiston Lane Hayes UB3 1LL T : 0208 569 1199 heathrow@goalsfootball.co.uk To whom it may concern, Further to the documentation circulated regarding the proposed “Susegad Beatz 2026” event at Harlington School Grounds, Goals Heathrow formally objects to the proposed use of the access and adjoining areas affecting our premises pending further discussion and resolution. Having now reviewed the submitted plans and licensing documentation, we have serious concerns regarding the proposed vehicle movements, temporary roadway usage and operational activity immediately adjacent to the Goals Heathrow site. In particular, the submitted event layout appears to propose vehicle ingress and service access across areas where the lease rights are expressly restricted. For clarity, the lease provides: • pedestrian access rights only across the Pedestrian Access Strip, and • vehicle access rights solely in connection with maintenance and access relating to the adjoining property “for the purposes of the playing of sports (and not further or otherwise)”. The proposed use connected to a large-scale music and entertainment event clearly falls outside the intended sporting use contemplated within the lease provisions. At no stage were Goals consulted regarding the proposed event plans, nor has our consent been sought or granted for: • temporary roadway usage, • event servicing access, • construction or contractor movements, • public/event-related access arrangements, • or any alternative non-sporting use impacting our premises or access areas. In addition to the lease concerns, we have substantial operational and commercial concerns regarding: • potential damage to Goals property, fencing, pitch infrastructure and surrounding surfaces, • obstruction to customer and emergency access routes, • safeguarding and health & safety risks arising from increased footfall and vehicle movements, Appendix 7 • reputational impact associated with crowd management, anti-social behaviour and littering, • and the likely material loss of Sunday trade during one of our key operating periods. We also note from the licensing documents that attendance numbers are expected to be significant, with the application referencing up to 4,999 attendees. Given the above, no assumptions should be made regarding access rights or operational consent from Goals Heathrow until these matters have been fully reviewed and formally agreed. We are still waiting on an updated application following discussions had with Harlington School on Thursday 7th May. We would also request an urgent meeting to review the plans in full and discuss how the organisers intend to mitigate the considerable operational, legal and commercial concerns identified above. For completeness, Goals reserves all rights in relation to access, operational interference, business interruption and any loss or damage arising from the proposed event. Yours sincerely, Mo Mistry General Manager

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Ki n d r eg ar d s, Niti n Fr o m: M ar k R o s e < M R o s e @ hilli ng d o n.g ov. u k > D at e: W e d n e s d ay, 6 M ay 2 0 2 6 at 1 4: 3 9 T o: P R E S L E Y R O D RI G U E S < g o a ev e nt s u k @y a h o o. c o m > C c: S h o w biz Gl o b al < s h o w bizgl o b allt d @g m ail. c o m > S u bj e ct: O bj e cti o n t o y o ur a p pli c ati o n Aft er n o o n, J u st t o m a k e y o u a w ar e, I h av e r e c eiv e d t h e f oll o wi ng o bj e cti o n fr o m o ur E nvir o n m e nt al Pr ot e cti o n T e a m, m ai nly ar o u n d t h e n oi s e i s s u e s t h at w o ul d c o m e fr o m y o ur ev e nt. H e h a s s ugg e st e d a n oi s e m a n a g e m e nt pl a n. If y o u h av e a ny d o c u m e nt ati o n or i nf or m ati o n t h at m ay s u p p ort y o ur a p pli c ati o n, t h e n pl e a s e f or w ar d o nt o m e. If o bj e cti o n s c a n n ot b e r e s olv e d by t h e fi n al d at e ( 2 1/ 0 5/ 2 6) t h e n a h e ari ng w o ul d h av e t o t a k e pl a c e wit hi n 2 0 w or ki ng d ay s wit h t h e li c e n si ng s u b c o m mitt e e. If y o u h av e a ny q u e sti o n s l et m e k n o w. O bj e cti o n b el o w- T h a n k s M ar k D e ar Li c e n si n g T e a m, R e pr e s e nt ati o n fr o m t h e E n vir o n m e nt al Pr ot e cti o n T e a m Li c e n si n g O bj e cti v e: Pr e v e nti o n of P u bli c N ui s a n c e I m a k e t hi s r e pr e s e nt ati o n o n b e h alf of t h e C o u n cil’ s E n vir o n m e nt al Pr ot e cti o n T e a m i n r e s p e ct of t h e a b o v e a p pli c ati o n a n d wit h p arti c ul ar r ef er e n c e t o t h e li c e n si n g o bj e cti v e of t h e pr e v e nti o n of p u bli c n ui s a n c e. T h e a p pli c ati o n r el at e s t o a n e v e nt pr o p o s e d t o t a k e pl a c e at H arli n gt o n S c h o ol Gr o u n d s o n 2 6 J ul y 2 0 2 6. T h e a p pli c a nt s e e k s p er mi s si o n f or a m u si c ‑l e d o ut d o or e v e nt wit h a n a nti ci p at e d att e n d a n c e of a p pr o xi m at el y 5, 0 0 0 p e o pl e, i n v ol vi n g t h e pr o vi si o n of li v e a m plifi e d m u si c, s c h e d ul e d t o o p er at e b et w e e n 1 2: 0 0 h o ur s a n d 2 1: 3 0 h o ur s. Gi v e n t h e l o c ati o n of t h e sit e, t o g et h er wit h t h e si z e, s c al e, d ur ati o n a n d n at ur e of t h e pr o p o s e d e v e nt, a n d t h e f a ct t h at it i s t o b e h el d o ut d o or s, t h e E n vir o n m e nt al Pr ot e cti o n T e a m h a s si g nifi c a nt c o n c er n s r e g ar di n g t h e p ot e nti al f or wi d e s pr e a d p u bli c n ui s a n c e ari si n g fr o m n oi s e. O ut d o or e v e nt s of t hi s n at ur e pr e s e nt a n i n h er e ntl y hi g h er ri s k of n oi s e pr o p a g ati o n b e y o n d t h e sit e b o u n d ar y, wit h t h e p ot e nti al t o aff e ct a l ar g e n u m b er of n e ar b y r e si d e nti al r e c e pt or s. T h e c o ntr ol m e a s ur e s o utli n e d wit hi n P art 1 8 of t h e a p pli c ati o n ar e, i n t h e C o u n cil’ s vi e w, v er y li mit e d i n b ot h d et ail a n d s c o p e. F or a n e v e nt of t hi s m a g nit u d e, it w o ul d or di n aril y b e e x p e ct e d t h at t h e a p pli c ati o n w o ul d i n cl u d e a c o m pr e h e n si v e a n d r o b u st N oi s e M a n a g e m e nt Pl a n, s etti n g o ut cl e arl y h o w n oi s e i m p a ct s will b e a s s e s s e d, c o ntr oll e d, m o nit or e d, a n d miti g at e d t hr o u g h o ut t h e d ur ati o n of t h e e v e nt. G e n er al r ef er e n c e s t o s o u n d l e v el s b ei n g m o nit or e d, wit h o ut s u p p orti n g d et ail r e g ar di n g n oi s e crit eri a, m o nit ori n g m et h o d ol o g y, c o m p et e nt p er s o n n el, c o m pl ai nt h a n dli n g pr o c e d ur e s, a n d e s c al ati o n m e a s ur e s, ar e i n s uffi ci e nt t o a d e q u at el y a d dr e s s t h e ri s k of p u bli c n ui s a n c e a s s o ci at e d wit h t hi s pr o p o s al. I n li g ht of t h e a b o v e, t h e E n vir o n m e nt al Pr ot e cti o n T e a m wi s h e s t o r ai s e a f or m al o bj e cti o n t o t hi s a p pli c ati o n o n t h e gr o u n d s of t h e pr e v e nti o n of p u bli c n ui s a n c e. H o w e v er, w e r e s er v e s t h e ri g ht t o a m e n d or wit h dr a w t hi s o bj e cti o n s h o ul d t h e a p pli c a nt pr o vi d e f urt h er i nf or m ati o n a n d s uffi ci e ntl y d et ail e d miti g ati o n m e a s ur e s t h at f ull y a d dr e s s t h e c o n c er n s r ai s e d. Si n c er el y, Si m o n B o nif a c e T e a m L e a d er – E n vir o n m e nt al Pr ot e cti o n M ar k R o s e Li c e n si n g Offi c er Li c e n si n g T e a m Hilli n g d o n C o u n cil M R o s e @ hilli n g d o n. g o v. u k 0 1 8 9 5 2 7 7 4 3 3 Hilli ng d o n C o u n cil r o uti n ely m o nit or s t h e c o nt e nt of e m ail s s e nt a n d r e c eiv e d vi a it s n et w or k f or t h e p ur p o s e s of e n s uri ng c o m pli a n c e wit h it s p oli ci e s a n d pr o c e d ur e s. T h e c o nt e nt s of t hi s m e s s ag e ar e f or t h e att e nti o n a n d u s e of t h e i nt e n d e d a d dr e s s e e o nly. If y o u ar e n ot t h e i nt e n d e d r e ci pi e nt or a d dr e s s e e, or t h e p er s o n r e s p o n si bl e f or s e n di ng t h e m e s s ag e y o u m ay n ot c o py, f or w ar d, di s cl o s e or ot h er wi s e u s e it or a ny p art of it i n a ny w ay. T o d o s o m ay b e u nl a wf ul. If y o u r e c eiv e t hi s e m ail by mi st a k e pl e a s e a dvi s e t h e s e n d er i m m e di at ely. W h er e o pi ni o n s ar e ex pr e s s e d t h ey ar e n ot n e c e s s arily t h o s e of t h e L o n d o n B or o ug h of Hilli ng d o n. S ervi c e by e m ail i s n ot a c c e pt e d u nl e s s by pri or agr e e m e nt.

Fr o m: P a ul O" D a y T o: M ar k R o s e C c: A u st e n Y o u n g ; R o s s F or s yt h S u bj e ct: R E: O bj e cti o n: S U S E G A D B E A T Z 2 0 2 6, H arli n gt o n S c h o ol, S h e pi st o n L a n e, H a y e s U B 3 1 P B - G O A N M U SI C A L E V E N T S ( U K) LI MI T E D n e w pr e mi s e s li c e n c e a p pli c ati o n 1 9/ 5/ 2 6 D at e: 1 9 M a y 2 0 2 6 1 1: 0 4: 2 6 Att a c h m e nt s: i m a g e 0 0 1. p n g G o o d m or ni ng, M ar k, A u st e n, R o s s F oll o wi ng o n fr o m y o ur e m ail d at e d t h e 1 4 t h M ay. H avi ng l o o k e d t hr o ug h t h e ev e nt m a n ag e m e nt pl a n, it i s r at h er v ag u e a n d t h er e ar e still a l ot of it e m s t h at h av e y et t o b e c o nfir m e d. Bl u e t ext i s fr o m t h e ev e nt m a n ag e m e nt pl a n. H avi ng r eg ar d t o my o bj e cti o n d at e d t h e 1 1 t h M ay 2 0 2 6, I will try t o r el at e o ut st a n di ng m att er s fr o m t h at e m ail r el ati ng t o ev e nt m a n ag e m e nt pl a n a. T h er e i s n o i nf or m ati o n r eg ar di ng a ny t e m p or ary str u ct ur e s s u c h a s t h e st agi ng, a n d m ar q u e e s ( str u ct ur al l o a di ng, wi n d ag e et c), n o d et ail r eg ar di ng b uil d u p or b uil d d o w n. F o o d tr a d er m ar q u e e s / tr a d er t e nt e d str u ct ur e s. St all o w n er s will pr ovi d e m ar q u e e / t e nt e d str u ct ur e s w h er e r e q uir e d. Fi n al t e m p or ary str u ct ur e d et ail s, i n cl u di ng m ar q u e e wi dt h, d e pt h, h eig ht, s u p pli er d et ail s, fl a m e-r et ar d a n cy c ertifi c ati o n, a n c h ori ng/ b all a st m et h o d a n d i n st all ati o n sig n- off, will b e r et ai n e d by t h e org a ni s er. N o t e m p or ary str u ct ur e will b e u s e d u nl e s s it h a s b e e n i n st all e d i n a c c or d a n c e wit h s u p pli er s p e cifi c ati o n a n d c h e c k e d b ef or e p u bli c o p e ni ng T hi s i nf or m ati o n i s n e e d e d i n a dv a n c e s o t h at it c a n b e c h e c k i n a dv a n c e a n d c o nfir m e d o n t h e d ay. Wi n d c a n b e p arti c ul arly pr o bl e m ati c i n s u m m er m o nt h s a s t h e t e m p er at ur e c h a ng e s t hr o ug h t h e d ay. Giv e n t h at t h e c at er er s will b e arrivi ng at t h e s a m e ti m e a n d s etti ng u p at t h e s a m e ti m e t h er e will b e a l ot t o c h e c k o n t h e d ay. c. T h er e i s n o i nf or m ati o n r eg ar di ng t h e n u m b er of t oil et s a n d a ny pr ovi si o n of e m ptyi ng t oil et s/r e- s ervi ci ng t h e t oil et s t hr o ug h o ut t h e d ay e s p e ci ally if t e m p or ary c u bi cl e s T oil et hir e i s fr o m E ur o L o o s, w h o will s u p ply 2 2 i n divi d u al p ort a bl e ev e nt t oil et s, 1 a c c e s si bl e p ort a bl e t oil et a n d 2 0 a d diti o n al v e n u e t oil et s m a d e av ail a bl e f or ev e nt u s e. If t h e v e n u e t oil et s ar e n ot av ail a bl e o n t h e d ay, t h e org a ni s er will r evi e w pr ovi si o n b ef or e p u bli c o p e ni ng a n d arr a ng e a d diti o n al mitig ati o n w h er e r e q uir e d Eit h er t h e v e n u e t oil et s ar e av ail a bl e or n ot. T hi s n e e d s cl arity. T h e s ervi ci ng of t h e t oil et s will g e n er at e a sig nifi c a nt q u a ntity of w a st e a n d will n e e d r e pl e ni s hi ng s o li n ki ng b a c k t o t h e w at er pr ovi si o n f or t h e sit e, it w o ul d b e u s ef ul t o s e e t h e c al c ul ati o n s. A p pe n di x 9 f. T h er e i s n o i nf or m ati o n r eg ar di ng h o w f o o d v e n d or s will b e v ett e d i. e. ar e t h ey r egi st er e d a s f o o d b u si n e s s e s w h at i s t h eir c urr e nt f o o d hygi e n e r ati ng, ar e t h ey s uit a bly tr ai n e d, i s all erg e n i nf or m ati o n pr ovi d e d f o o d – 1 6. T R A D E R F O O D S A F E T Y C O M P LI A N C E A N D T R A D E R M A N A G E M E N T Tr a d er a n d f o o d s af ety c o m pli a n c e i s a c or e p art of t h e ev e nt m a n ag e m e nt pr o c e s s. All tr a d er s will b e r e q uir e d t o pr ovi d e c o m pli a n c e i nf or m ati o n b ef or e b ei ng p er mitt e d t o tr a d e. T hi s will i n cl u d e l o c al a ut h ority f o o d b u si n e s s r egi str ati o n, f o o d hygi e n e r ati ng, p u bli c li a bility i n s ur a n c e, f o o d s af ety ri s k a s s e s s m e nt, all erg e n i nf or m ati o n, evi d e n c e of s uit a bl e f o o d hygi e n e tr ai ni ng w h er e a p pli c a bl e, a n d g a s/ el e ctri c al d o c u m e nt ati o n w h er e a p pli c a bl e. T h e org a ni s er will r et ai n tr a d er c o m pli a n c e r e c or d s a n d pr ovi d e t h e m t o E nvir o n m e nt al H e alt h w h er e s p e cifi c ally r e q u e st e d. F o o d tr a d er s m u st b e r egi st er e d wit h t h e r el ev a nt l o c al a ut h ority a n d m u st pr ovi d e d et ail s of t h e a ut h ority wit h w hi c h t h ey ar e r egi st er e d. T hi s r e q uir e m e nt s u p p ort s t h e C o u n cil’ s ex p e ct ati o n t h at tr a d er d et ail s c a n b e c h e c k e d i n g o o d ti m e. Tr a d er s m u st al s o c o m ply wit h a ny a d diti o n al r e q uir e m e nt s s et o ut by E nvir o n m e nt al H e alt h or t h e org a ni si ng t e a m. H a s t hi s c o m pli a n c e i nf or m ati o n t o tr a d er s b e e n s u p pli e d a s I c o ul d n ot s e e it. Tr a d er S c h e d ul e Ti m eli n e: At l e a st 6 w e e k s b ef or e t h e ev e nt, a f ull tr a d er s c h e d ul e will b e s u b mitt e d t o Hilli ng d o n C o u n cil E nvir o n m e nt al H e alt h. T hi s s c h e d ul e will i n cl u d e tr a d er n a m e a n d c o nt a ct d et ail s, h o m e l o c al a ut h ority r egi str ati o n, ty p e of f o o d s ol d, f o o d hygi e n e r ati ng, g a s/ el e ctri c al s af ety c ertifi c at e r ef er e n c e s, p u bli c li a bility i n s ur a n c e a n d all erg e n i nf or m ati o n arr a ng e m e nt s. T h e org a ni s er s will m ai nt ai n a tr a d er s c h e d ul e a n d will e n s ur e t h at tr a d er c o m pli a n c e d o c u m e nt ati o n i s c oll e ct e d a n d r evi e w e d i n a dv a n c e. Tr a d er s w h o f ail t o pr ovi d e s ati sf a ct ory d o c u m e nt ati o n will n ot b e p er mitt e d t o o p er at e at t h e ev e nt. E a c h f o o d tr a d er will al s o b e r e q uir e d, a s a m a n d at ory c o n diti o n of tr a di ng, t o bri ng a n d m ai nt ai n a s uit a bl e fir e bl a n k et at t h eir st all. Tr a d er s u si ng d e e p f at fryi ng or ot h er c o o ki ng oil s m u st a d diti o n ally pr ovi d e t h e a p pr o pri at e exti ng ui s h er ty p e f or t h eir c o o ki ng ri s k. Will t h ey b e ex p e cti ng E H t o t h e n li ai s e wit h t h e tr a d er if t h er e ar e a ny i s s u e s e.g. n ot r egi st er e d, n o F H R S r ati ng. T h er e i s n o c a p a city wit hi n E H t o c h a s e a ny i s s u e s wit h t h e tr a d er. I pr o p o s e w e giv e a y e s or n o a n s w er t o a ny i nf or m ati o n pr ovi d e d. F o o d B u si n e s s W at er a n d Hygi e n e Pr ovi si o n: F o o d b u si n e s s e s will b e r e q uir e d t o bri ng a n d o p er at e t h eir o w n s elf- c o nt ai n e d c o m pli a nt h a n d w a s hi ng a n d e q ui p m e nt- cl e a ni ng arr a ng e m e nt s s uit a bl e f or t h eir m e n u, ri s k pr ofil e a n d tr a di ng o p er ati o n. H a n d s a niti s er st ati o n s will b e pr ovi d e d at a p pr o pri at e p u bli c-f a ci ng l o c ati o n s a s s u p pl e m e nt ary hygi e n e s u p p ort f or g u e st s a n d st aff, b ut t h ey will n ot r e pl a c e t h e f o o d b u si n e s s o p er at or’ s o w n l eg al hygi e n e d uti e s. Tr a d er s m u st n ot r ely o n p u bli c t oil et f a ciliti e s a s t h eir f o o d b u si n e s s h a n d w a s hi ng pr ovi si o n. A n d if n ot pr ovi d e d or t h ey b e c o m e n o n- c o m pli a nt t hr o ug h t h e d ay w h at h a p p e n s ? G a s, H ot S urf a c e a n d P u bli c Pr ot e cti o n C o ntr ol s: C at eri ng u nit s u si ng L P G, c o o ki ng a p pli a n c e s, h e at e d e q ui p m e nt or el e ctri c al e q ui p m e nt will b e s u bj e ct t o a d diti o n al fir e a n d s af ety c h e c k s b ef or e o p e ni ng. L P G cyli n d er s m u st b e st or e d u prig ht, s e c ur e d a n d s e p ar at e d fr o m p u bli c a c c e s s. H ot c o o ki ng s urf a c e s, g a s a p pli a n c e s, tr aili ng c a bl e s a n d r e ar- of- st all s ervi c e ar e a s m u st b e p o siti o n e d b e hi n d t h e tr a d er fr o nt ag e a n d pr ot e ct e d fr o m p u bli c a c c e s s, p arti c ul arly c hil dr e n. A ny tr a d er f aili ng t h e o p e ni ng i n s p e cti o n will r e m ai n cl o s e d u ntil t h e i s s u e i s c orr e ct e d. W h at will t h e s e a d diti o n al c h e c k s i nv olv e a n d w h at will t h e c o m p et e n c e of t h o s e u n d ert a ki ng t h e c h e c k s b e ? Will t h e c at er er s b e r el ayi ng o n pr ovi di ng t h eir o w n p o w er or will t h er e b e a ny h o o k u p s t o p o w er pr ovi d e d o n sit e. O n- Sit e I n s p e cti o n: B ef or e a ny f o o d tr a d er o p e n s t o t h e p u bli c, t h e S af ety M a n ag er or a p p oi nt e d c o m p et e nt p er s o n will c o m pl et e a n o p e ni ng c h e c k c ov eri ng st all p o siti o n, L P G st or ag e, g a s h o s e c o n diti o n, fir e bl a n k et, exti ng ui s h er pr ovi si o n, c a bl e s af ety, cl e a nli n e s s, h a n d w a s hi ng pr ovi si o n, all erg e n di s pl ay a n d s af e o p er ati o n. A ny tr a d er f aili ng i n s p e cti o n will r e m ai n cl o s e d u ntil t h e i s s u e i s c orr e ct e d. J u st t a ki ng t h e i s s u e of all erg e n i nf or m ati o n, w hi c h i s m or e t h a n j u st p utti ng u p a n oti c e, t h e i nf or m ati o n m u st b e a c c ur at e, s o ag ai n w h at ar e t h e c o m p et e n ci e s of t h e S af ety M a n ag er or a p p oi nt e d c o m p et e nt p er s o n w h e n it c o m e s t o c h e c ki ng all erg e n i nf or m ati o n. T h e s a m e a p pli e s t o t h e a s p e ct s of t h e o p e ni ng c h e c k. T h e n if n o n- c o m pli a n c e i s f o u n d w h at h a p p e n s. W a st e w at er a n d Tr a d er W a st e: F o o d tr a d er s m u st r et ai n w a st e w at er i n s uit a bl e s e al e d c o nt ai n er s a n d m u st n ot di s c h arg e w a st e w at er o nt o t h e gr o u n d, i nt o s urf a c e w at er dr ai n s or i nt o p u bli c ar e a s. W a st e w at er a n d f o o d b u si n e s s w a st e m u st b e r e m ov e d by t h e tr a d er or tr a n sf err e d t o t h e d e sig n at e d w a st e arr a ng e m e nt s agr e e d by t h e org a ni s er. Tr a d er w a st e m u st b e c o nt ai n e d wit hi n t h e tr a d er ar e a a n d m ov e d t o t h e d e sig n at e d w a st e p oi nt a s i n str u ct e d by t h e ev e nt t e a m. Tr a d er s will b e all o c at e d p o siti o n s t h at s u p p ort s af e cir c ul ati o n, fir e s e p ar ati o n a n d o p er ati o n al a c c e s s. Fir e bl a n k et s ar e m a n d at ory at all f o o d st all s a n d s a n d b u c k et s will b e p o siti o n e d at g e n er at or, f u el a n d L P G st or ag e/ c o ntr ol p oi nt s w h er e i d e ntifi e d i n t h e fir e pl a n. Ag ai n, l a c k of cl arity r eg ar di ng w h at h a p p e n s t o w a st e a n d w a st e w at er t h e w or d “ or” c o ul d cr e at e a l ot of c o nf u si o n. If tr a d er s ar e p er mitt e d t o di s p o s e of w a st e o n sit e p arti c ul arly p a c ki ng a n d f o o d w a st e, I w o ul d s ugg e st h avi ng t h o s e w a st e c oll e cti o n ar e a s n e ar t h e c at er er s. h. T h er e i s n o i nf or m ati o n r eg ar di ng t h e pr ovi si o n of p ot a bl e w at er f or f o o d b u si n e s s e s a n d ot h er g u e st s t hr o ug h o ut t h e d ay (t h e pr ovi si o n of dri n ki ng w at er s h o ul d al s o f e e d i nt o a dv er s e w e at h er c o n diti o n s i. e. if t h e ev e nt o c c ur s d uri ng a h e at w av e) W A T E R S U P P L Y A N D H Y D R A TI O N W at er pr ovi si o n f or m s a n i m p ort a nt p art of t h e w elf ar e, al c o h ol m a n ag e m e nt, tr a d er a n d a dv er s e- w e at h er str at egy. M A N N Y P L A N T HI R E A N D G R O U N D W O R K S L T D will s u p p ort t h e ev e nt w at er s u p ply wit h t w o 2 0 0 0 litr e t a n k s f or st all o w n er s ( b el o w it st at e s t h at c at er er s ar e pr ovi di ng t h eir o w n w at er) wit h o n e pl a c e d eit h er si d e of t h e v e n u e, a n d w a st e w at er c o nt ai n m e nt, r e m ov al a n d di s p o s al arr a ng e m e nt s w h er e r e q uir e d. T hi s f e e d s i nt o a pr evi o u s p oi nt a b o ut s ervi ci ng t h e t oil et s a n d c at er er s. T hr o ug h o ut t h e ev e nt m a n ag e m e nt pl a n t h er e ar e t o o m a ny v ag u e t er m s s u c h a s “ w h er e r e q uir e” T h e n it g o e s o n t o s ay: Dri n ki ng w at er will b e av ail a bl e t hr o ug h v e n u e s u p ply a n d b ottl e d w at er c o nti ng e n cy st o c k. W elf ar e, m e di c al a n d b ar t e a m s will h av e a c c e s s t o dri n ki ng w at er f or att e n d e e s w h o a p p e ar d e hy dr at e d, di str e s s e d or i nt oxi c at e d. (t h er e ar e o nly 2 x 2 0 0 0 litr e c o nt ai n er s s o t h e s e n e e d t o l o c at e d i n k ey p o siti o n s, a n d s m all er st or ag e pr ovi d e d i n k ey ar e a s i. e. m e di c al/fir st ai d ar e a) F o o d b u si n e s s e s ar e r e s p o n si bl e f or bri ngi ng a n d o p er ati ng t h eir o w n s elf- c o nt ai n e d c o m pli a nt h a n d w a s hi ng, hygi e n e (t hi s i s a l eg al r e q uir e m e nt) a n d e q ui p m e nt- cl e a ni ng arr a ng e m e nt s s uit a bl e f or t h eir m e n u, ri s k pr ofil e a n d tr a di ng o p er ati o n. T hi s i n cl u d e s a ny w at er or w a s hi ng arr a ng e m e nt s r e q uir e d by t h eir o w n f o o d s af ety c o ntr ol s. H a n d s a niti s er will b e pr ovi d e d at a p pr o pri at e p u bli c- f a ci ng l o c ati o n s a s s u p pl e m e nt ary hygi e n e s u p p ort, b ut t hi s d o e s n ot r e pl a c e e a c h tr a d er’ s o w n f o o d hygi e n e o blig ati o n s. Hy dr ati o n m e s s agi ng m ay b e u s e d d uri ng h ot w e at h er c o n diti o n s. A d diti o n al b ottl e d w at er will b e r et ai n e d f or st aff w elf ar e a n d e m erg e n cy u s e w h er e att e n d e e s s h o w sig n s of d e hy dr ati o n or h e at-r el at e d di str e s s. i. T h er e i s n o i nf or m ati o n r eg ar di ng t h e pr ovi si o n f or r ef u s e r e c e pt a cl e s, f or g e n er al litt er, a n d w a st e g e n er at e d by f o o d b u si n e s s e s Ev e nt M a n ag e m e nt Pl a n v. 2. 2 it s ay s W a st e m a n ag e m e nt w or di ng u p d at e d t o c o nfir m 1, 1 0 0 -litr e w a st e bi n s will b e pl a c e d ar o u n d t h e pr e mi s e s b a s e d o n t h e m axi m u m pl a n n e d att e n d a n c e of 4, 9 9 9 p er s o n s a n d g o e s o n t o st at e: Pr ovi d er t o b e c o nfir m e d f oll o wi ng s h ortli sti ng. Bi n n u m b er s, pl a c e m e nt, c oll e cti o n s c h e d ul e, w a st e tr a n sf er r e c or d s a n d i n s ur a n c e t o b e r et ai n e d o n c e a p p oi nt e d. S o i n e s s e n c e n o n e w i nf or m ati o n. H a p py t o di s c u s s f urt h er if n e e d e d. Ki n d r e g ar d s, P a ul O’ D a y Pri n ci p al E n vir o n m e nt al H e alt h Offi c er F o o d H e alt h a n d S af et y Ci vi c C e ntr e Hilli n g d o n C o u n cil T el: 0 1 8 9 5 2 7 7 4 1 5 Fr o m: M ark R os e < M R os e @ hilli n g d o n. g ov. uk > S e nt: 1 4 M ay 2 0 2 6 0 9: 1 8 T o: f o o d h e alt h a n ds af ety <f o o d h e alt h a n ds af ety @ hilli n g d o n. g ov. uk >; P a ul O' D ay < P O' D ay @ hilli n g d o n. g ov. uk > Cc: A ust e n Y o u n g < A Y o u n g @ hilli n g d o n. g ov. uk >; R oss F orsyt h < R F orsyt h @ hilli n g d o n. g ov. uk > S u bj ect: O bj ecti o n: S U S E G A D B E A T Z 2 0 2 6, H arli n gt o n Sc h o ol, S h e pist o n L a n e, H ay es U B 3 1 P B - G O A N M U SI C AL E V E N T S ( U K) LI MI T E D n e w pr e mis es lic e nc e a p plic ati o n M or ni ng P a ul, R eg ar di ng y o ur o bj e cti o n t o t h e d ay ev e nt at H arli ngt o n S c h o ol, t h ey h av e e m ail e d m e t wi c e wit h t h e att a c h e d i nf o. K e e p u s u p d at e d a n d l et m e k n o w if t hi s w o ul d c h a ng e y o ur o bj e cti o n. Pl e a s e c c A u st e n a n d R o s s i nt o a ny r e ply a s t h ey ar e d e ali ng wit h t h e S A G si d e of t hi ng s. M a ny t h a n k s M ar k R o s e Li c e n si n g Offi c er Li c e n si n g T e a m Hilli n g d o n C o u n cil M R o s e @ hilli n g d o n. g o v. u k 0 1 8 9 5 2 7 7 4 3 3 Fr o m: S h o w biz Gl o b al < s h o w biz gl o b allt d @ g m ail.c o m > S e nt: 1 3 M ay 2 0 2 6 1 9: 0 4 T o: M ark R os e < M R os e @ hilli n g d o n. g ov. uk >; P R E SL E Y R O D RI G U E S < g o a ev e nts uk @y a h o o.c o m >; A ust e n Y o u n g < A Y o u n g @ hilli n g d o n. g ov. uk > S u bj ect: R e: O bj ecti o n: S U S E G A D B E A T Z 2 0 2 6, H arli n gt o n Sc h o ol, S h e pist o n L a n e, H ay es U B 3 1 P B - G O A N M U SI C AL E V E N T S ( U K) LI MI T E D n e w pr e mis es lic e nc e a p plic ati o n Hi M ar k, T h a n k y o u f or y o ur c o nti n u e d r evi e w of t h e S u s eg a d B e atz 2 0 2 6 Ev e nt M a n ag e m e nt Pl a n a n d f or s h ari ng t h e P u bli c S af ety c o m m e nt s. W e h av e r evi e w e d t h e p oi nt s r ai s e d a n d u p d at e d t h e E M P f urt h er. W e w a nt e d t o cl arify t h at a n u m b er of t h e c o ntr ol s hig hlig ht e d i n t h e c o m m e nt s w er e alr e a dy i n cl u d e d i n t h e pr evi o u sly s u b mitt e d E M P, b ut w e r e c og ni s e t h at s o m e of t h e s e c o ntr ol s n e e d e d t o b e sig n p o st e d m or e cl e arly f or S A G m e m b er s a n d r e s p o n si bl e a ut h oriti e s. T h e u p d at e d E M P t h er ef or e b ot h r et ai n s t h e exi sti ng c o ntr ol s a n d e n h a n c e s t h e d o c u m e nt wit h cl e ar er s u p pli er d et ail s, str o ng er cr o s s-r ef er e n ci ng a n d a d diti o n al o p er ati o n al w or di ng. F or e a s e of r evi e w, pl e a s e s e e t h e s u m m ary b el o w. P u bli c S af et y / S A G ar e a Alr e a d y c o v er e d i n pr e vi o u s E M P S e cti o n / a p p e n di x w h er e c o v er e d E n h a n c e m e nt m a d e i n u p d at e d E M P T e m p or ary str u ct ur e s, st agi ng a n d m ar q u e e s T h e pr evi o u s E M P alr e a dy i d e ntifi e d t h e m ai n st ag e, t e m p or ary str u ct ur e s, pr e- o p e ni ng c h e c k s a n d fir e s af ety c o ntr ol s. S e cti o n 6, S e cti o n 1 7, S e cti o n 2 3, S e cti o n 2 8, A p p e n dix A, A p p e n dix L S u p pli er d et ail s h av e n o w b e e n a d d e d/ cl arifi e d: G T A V L T D / S u n n y Gill f or t h e st ag e a n d A F T e nt s f or m ar q u e e s/t e nt e d str u ct ur e s. T h e E M P al s o m a k e s cl e ar er t h at str u ct ur e d et ail s, wi n d ag e, a n c h ori ng/ b all a st, fl a m e-r et ar d a n cy c ertifi c ati o n a n d i n st all ati o n sig n- off will b e r et ai n e d a n d c h e c k e d b ef or e o p e ni ng. Alr e a dy c ov er e d t hr o ug h t h e S e cti o n 7 T h e u p d at e d E M P k e e p s t h e b uil d/ d e-rig s e q u e n c e a n d cl arifi e s t h at i nfr a str u ct ur e B uil d- u p a n d b uil d- d o w n ev e nt ti m et a bl e a n d d e- rig/r ei n st at e m e nt pr o c e s s. a n d S e cti o n 2 9 will n ot b e r e m ov e d fr o m p u bli c z o n e s u ntil p u bli c egr e s s i s c o m pl et e a n d Ev e nt C o ntr ol c o nfir m s it i s s af e. P o w er, g e n er at or s a n d el e ctri c al s af ety Alr e a dy c ov er e d t hr o ug h t h e lig hti ng/ p o w er a p p e n dix a n d sit e s af ety i n s p e cti o n c o ntr ol s. A p p e n dix M, S e cti o n 1 7, S e cti o n 2 8 M A N N Y P L A N T HI R E A N D G R O U N D W O R K S L T D h a s n o w b e e n a d d e d a s t h e g e n er at or pr ovi d er, al o ng si d e t h eir w at er, w a st e w at er a n d tr affi c s u p p ort r ol e. T h e u p d at e d E M P al s o cl arifi e s g e n er at or r e stri cti o n fr o m p u bli c a c c e s s, f u el/ s pill c o ntr ol s a n d c o m p et e nt- p er s o n el e ctri c al c h e c k s. Tr affi c m ar s h al s a n d p u bli c- r o a d c o ntr ol s T h e pr evi o u s E M P alr e a dy i n cl u d e d tr affi c pl a n ni ng, m ar s h al d e pl oy m e nt a n d t h e r evi s e d T T R O/ n o- p ar ki ng a p pr o a c h. S e cti o n 8, S e cti o n 9, A p p e n dix B, A p p e n dix H T h e u p d at e d E M P n o w i d e ntifi e s M A N N Y P L A N T HI R E A N D G R O U N D W O R K S L T D a s t h e tr affi c m ar s h al s u p p ort pr ovi d er a n d c o nti n u e s t o cl arify t h at p u bli c- hig h w ay tr affi c dir e cti o n will o nly b e c arri e d o ut by c o m p et e nt a n d a ut h ori s e d p er s o n s w h er e r e q uir e d. T oil et s Alr e a dy c ov er e d wit h s p e cifi c n u m b er s. S e cti o n 2 0 T h e u p d at e d E M P r et ai n s t h e pr ovi si o n of 2 2 p ort a bl e t oil et s, 1 a c c e s si bl e p ort a bl e t oil et a n d 2 0 v e n u e t oil et s a n d c o nfir m s E ur o L o o s a s t h e t oil et pr ovi d er. It al s o cl arifi e s t oil et c h e c k s, st o c k c h e c k s, h a n d s a niti s er a n d s ervi ci ng/ e m ptyi ng e s c al ati o n w h er e r e q uir e d. H a n d hygi e n e f or g u e st s T h e pr evi o u s E M P alr e a dy i n cl u d e d s a nit ati o n m o nit ori ng a n d t oil et st o c k c h e c k s. S e cti o n 2 0 T h e u p d at e d E M P cl arifi e s t h at h a n d s a niti s er will b e av ail a bl e at a p pr o pri at e p u bli c-f a ci ng p oi nt s a n d r e pl e ni s h e d w h er e r e q uir e d. F o o d tr a d er h a n d w a s hi ng a n d hygi e n e Alr e a dy a d dr e s s e d t hr o ug h tr a d er c h e c k s a n d c o m pli a n c e S e cti o n 1 6 a n d A p p e n dix I T h e u p d at e d E M P cl arifi e s t h at e a c h f o o d tr a d er m u st pr ovi d e t h eir o w n s uit a bl e h a n d w a s hi ng a n d e q ui p m e nt- cl e a ni ng arr a ng e m e nt s a p pr o pri at e t o t h eir f o o d o p er ati o n, a n d t h at tr a d er s m u st n ot r ely o n p u bli c t oil et f a ciliti e s f or f o o d b u si n e s s r e q uir e m e nt s. h a n d w a s hi ng. G a s c o o ki ng, L P G a n d h ot- s urf a c e pr ot e cti o n Alr e a dy c ov er e d t hr o ug h tr a d er c h e c k s, fir e e q ui p m e nt, L P G c o ntr ol s a n d o p e ni ng i n s p e cti o n s. S e cti o n 1 6, S e cti o n 1 7, A p p e n dix L T h e u p d at e d E M P str e ngt h e n s t h e w or di ng ar o u n d L P G st or ag e, h ot c o o ki ng s urf a c e s, p u bli c pr ot e cti o n, c hil d s af ety ar o u n d tr a d er ar e a s, fir e bl a n k et s, exti ng ui s h er s a n d pr e- o p e ni ng i n s p e cti o n. F o o d v e n d or v etti ng Alr e a dy c ov er e d t hr o ug h tr a d er c o m pli a n c e r e q uir e m e nt s a n d t h e tr a d er s c h e d ul e t e m pl at e. S e cti o n 1 6 a n d A p p e n dix I T h e u p d at e d E M P n o w m or e cl e arly i n cl u d e s f o o d b u si n e s s r egi str ati o n, F H R S r ati ng, p u bli c li a bility i n s ur a n c e, f o o d s af ety ri s k a s s e s s m e nt, all erg e n i nf or m ati o n, f o o d hygi e n e tr ai ni ng evi d e n c e w h er e a p pli c a bl e a n d g a s/ el e ctri c al d o c u m e nt s w h er e a p pli c a bl e. T h e c o m pl et e f o o d tr a d er/ st all h ol d er li st will b e pr ovi d e d at l e a st 6 w e e k s b ef or e t h e ev e nt. F o o d v e n d or s af e o p er ati o n o n sit e Alr e a dy i n cl u d e d t hr o ug h o p e ni ng c h e c k s a n d tr a d er m a n ag e m e nt. S e cti o n 1 6, S e cti o n 1 7, A p p e n dix L, A p p e n dix M T h e u p d at e d E M P r et ai n s t h e pr e- o p e ni ng c h e c k s a n d cl arifi e s t h at tr a d er s f aili ng i n s p e cti o n will n ot b e p er mitt e d t o tr a d e u ntil i s s u e s ar e c orr e ct e d. P ot a bl e w at er f or att e n d e e s Alr e a dy c ov er e d t hr o ug h v e n u e s u p ply a n d b ottl e d c o nti ng e n cy st o c k. S e cti o n 1 9 T h e u p d at e d E M P cl arifi e s t h at w at er pr ovi si o n f or m s p art of t h e w elf ar e, al c o h ol m a n ag e m e nt, tr a d er a n d a dv er s e- w e at h er str at egy. W at er s u p ply a n d w a st e w at er P arti ally c ov er e d pr evi o u sly, n o w e n h a n c e d. S e cti o n 1 9 a n d S e cti o n 2 1 M A N N Y P L A N T HI R E A N D G R O U N D W O R K S L T D i s n o w n a m e d f or w at er s u p ply s u p p ort a n d w a st e w at er c o nt ai n m e nt/r e m ov al/ di s p o s al w h er e r e q uir e d. T h e E M P cl arifi e s t h at w a st e w at er m u st n ot b e di s c h arg e d o nt o t h e gr o u n d, i nt o p u bli c ar e a s or i nt o u n a ut h ori s e d dr ai n s. G e n er al r ef u s e a n d Alr e a dy c ov er e d t hr o ug h w a st e c h e c k s, litt er S e cti o n 2 1 a n d T h e u p d at e d E M P n o w c o nfir m s 1, 1 0 0-litr e w a st e bi n s will b e pl a c e d ar o u n d t h e pr e mi s e s at agr e e d w a st e p oi nt s b a s e d o n t h e m axi m u m att e n d a n c e of 4, 9 9 9 w a st e bi n s p atr ol s a n d p o st- ev e nt cl e ar a n c e. S e cti o n 2 9 p er s o n s . T h e w a st e- bi n pr ovi d er r e m ai n s u n d er s h ortli sti ng a n d will b e c o nfir m e d o n c e fi n ali s e d. P o st- ev e nt cl e a ni ng Alr e a dy c ov er e d t hr o ug h d e-rig, r o a d s w e e p a n d v e n u e h a n d ov er. S e cti o n 2 1 a n d S e cti o n 2 9 T h e u p d at e d E M P cl arifi e s t h at w a st e c h e c k s, litt er p atr ol s, p o st- ev e nt cl e a n a n d r o a d r ei n st at e m e nt will b e u n d ert a k e n, wit h S h e pi st o n L a n e cl e ar e d of ev e nt-r el at e d d e bri s b ef or e fi n al v e n u e h a n d ov er. Fir st ai d / m e di c al pr ovi si o n Alr e a dy c ov er e d t hr o ug h t h e m e di c al pr ovi si o n s e cti o n a n d m e di c al a p p e n dix. S e cti o n 1 4, A p p e n dix K, E m erg e n cy R e s p o n s e M atrix T h e u p d at e d E M P n o w r e pl a c e s M e di c Ai d wit h F R O N T LI N E M E DI C A L R E S P O N S E L T D a n d r efl e ct s t h e u p d at e d m e di c al pr ovi si o n: 2 p ar a m e di c s, 5 fir st r e s p o n d er s, 1 n ur s e a n d 1 a m b ul a n c e v e hi cl e . S e c urity pr ovi d er Alr e a dy c ov er e d t hr o ug h t h e s e c urity a n d st e w ar di ng s e cti o n. S e cti o n 1 1, A p p e n dix C T h e u p d at e d E M P n o w i n cl u d e s 3 P L E H S E C U RI T Y LI MI T E D / 3 Pl e H S e c urit y , c o m p a ny n u m b er 1 5 4 1 5 1 9 8 , w e b sit e a n d c o nt a ct n u m b er s. Fir e Ri s k A s s e s s m e nt T h e pr evi o u s E M P i n cl u d e d a fir e s af ety fr a m e w or k a n d fir e ri s k s u m m ary. S e cti o n 1 7 a n d A p p e n dix L T h e u p d at e d E M P n o w i d e ntifi e s L et h al Lt d a s t h e Fir e Ri s k A s s e s s m e nt pr ovi d er a n d c o nfir m s t h at t h e n e w F R A s u p er s e d e s t h e e arli er i nt er n al s u m m ary. T h e f ull F R A c a n b e pr ovi d e d s e p ar at ely t o t h e C o u n cil / L F B w h er e r e q uir e d. St ag e pr ovi d er T h e pr evi o u s E M P d e s cri b e d t h e st ag e f o ot pri nt a n d t e m p or ary str u ct ur e c o ntr ol s. S e cti o n 6, S e cti o n 1 7, A p p e n dix A T h e u p d at e d E M P n o w n a m e s G T A V L T D / S u n n y Gill a s t h e st ag e pr ovi d er. M ar q u e e / t e nt e d str u ct ur e s T h e pr evi o u s E M P alr e a dy r e q uir e d t e m p or ary str u ct ur e d et ail s t o b e r et ai n e d a n d c h e c k e d. S e cti o n 1 7 a n d A p p e n dix A T h e u p d at e d E M P n o w n a m e s A F T e nt s a s t h e m ar q u e e / t e m p or ary t e nt e d str u ct ur e pr ovi d er. Al c o h ol c o ntr ol s B ar o p er at or / m a n ag er w er e alr e a dy c ov er e d i n t h e E M P, a n d li c e n c e- h ol d er d et ail s w er e pr ovi d e d s e p ar at ely t hr o ug h t h e li c e n c e pr o c e s s. S e cti o n 1 5 T h e u p d at e d E M P cl arifi e s t h at b ar o p er at or / m a n ag er / li c e n c e- h ol d er / a ut h ori s e d p er s o n d et ail s h av e b e e n pr ovi d e d a s p art of t h e li c e n c e pr o c e s s a n d ar e n ot r e p e at e d i n t h e E M P f or priv a cy a n d d o c u m e nt- c o ntr ol r e a s o n s. N oi s e m a n ag e m e nt a n d c o m pl ai nt h a n dli ng T h e pr evi o u s E M P i n cl u d e d n oi s e m o nit ori ng a n d c o m pl ai nt l oggi ng. S e cti o n 1 8 T h e u p d at e d E M P sig nifi c a ntly ex p a n d s t hi s s e cti o n wit h 3 0- mi n ut e m o nit ori ng, t hr e e m o nit ori ng p oi nt s, dir e cti o n al s p e a k er pl a c e m e nt, s u b w o of er c o ntr ol, ex p e ct e d i nt er n al a n d p eri m et er s o u n d l ev el s, 3 Pl e H S e c urity c o m pl ai nt c o nt a ct r o ut e, st aff/ p erf or m er bri efi ng a n d n e ar r e al-ti m e s o u n d a dj u st m e nt. T h e u p d at e d E M P al s o i n cl u d e s a r evi s e d s u p pli er s c h e d ul e al o ng wit h c o nt a ct d et ail s, c o m p a ny n a m e s a n d c o m p a ny r egi st er e d a d dr e s s e s w h er e w e h av e t hi s i nf or m ati o n w h er e av ail a bl e. T h e k ey o p er ati o n al s u p pli er s a n d c o nt a ct d et ail s f or: F R O N T LI N E M E DI C A L R E S P O N S E L T D – m e di c al pr ovi d er; 3 P L E H S E C U RI T Y LI MI T E D / 3 Pl e H S e c urit y – s e c urity a n d ev e nt- d ay c o m pl ai nt c o nt a ct; L et h al Lt d – Fir e Ri s k A s s e s s m e nt pr ovi d er; G T A V L T D / S u n n y Gill – st ag e pr ovi d er; M A N N Y P L A N T HI R E A N D G R O U N D W O R K S L T D – tr affi c m ar s h al s u p p ort, w at er s u p ply s u p p ort, w a st e w at er m a n ag e m e nt a n d g e n er at or pr ovi si o n; E ur o L o o s – t oil et pr ovi d er; w a st e- bi n pr ovi d er – t o b e c o nfir m e d o n c e s h ortli sti ng i s c o m pl et e. W e h o p e t h e u p d at e d E M P m a k e s t h e exi sti ng a n d e n h a n c e d c o ntr ol s e a si er f or P u bli c S af ety, Li c e n si ng a n d S A G m e m b er s t o r evi e w. O ur i nt e nti o n h a s b e e n t o k e e p t h e E M P pr o p orti o n at e w hil e e n s uri ng t h e k ey o p er ati o n al c o ntr ol s ar e cl e arly d o c u m e nt e d a n d cr o s s-r ef er e n c e d. T h e f ull Fir e Ri s k A s s e s s m e nt a n d f ull m e di c al a s s e s s m e nt / m e di c al ev e nt pl a n will b e s e nt a s a f oll o w u p e m ail. Pl e a s e l et u s k n o w if t h er e ar e a ny r e m ai ni ng ar e a s w h er e f urt h er cl arifi c ati o n w o ul d b e h el pf ul. Ki n d r e g ar ds, Niti n T h a k ur O p er ati o ns M a n a g er S h o w bi z Gl o b al Fr o m: M ar k R o s e < M R o s e @ hilli ng d o n.g ov. u k > D at e: M o n d ay, 1 1 M ay 2 0 2 6 at 1 5: 2 5 T o: P R E S L E Y R O D RI G U E S < g o a ev e nt s u k @y a h o o. c o m >, S h o w biz Gl o b al < s h o w bizgl o b allt d @g m ail. c o m > S u bj e ct: O bj e cti o n: S U S E G A D B E A T Z 2 0 2 6, H arli ngt o n S c h o ol, S h e pi st o n L a n e, H ay e s U B 3 1 P B - G O A N M U SI C A L E V E N T S ( U K) LI MI T E D n e w pr e mi s e s li c e n c e a p pli c ati o n Pr e sl ey/ Niti n, Pl e a s e s e e t h e e m ail b el o w. W e h av e h a d a n ot h er o bj e cti o n, t hi s ti m e, fr o m t h e f o o d h e alt h a n d s af ety t e a m. Pl e a s e s e n d m e a ny d o c u m e nt ati o n or evi d e n c e t h at will s u p p ort y o ur a p pli c ati o n c ov eri ng t h e i s s u e s r ai s e d. C o nt a ct m e if y o u h av e a ny q u e sti o n s. T h a n k s M ar k M ar k R o s e Li c e n si n g Offi c er Li c e n si n g T e a m Hilli n g d o n C o u n cil M R o s e @ hilli n g d o n. g o v. u k 0 1 8 9 5 2 7 7 4 3 3 D e ar Li c e n si ng H avi ng r eg ar di ng t o t h e li c e n si ng o bj e ctiv e: P u bli c S af et y: Pr ot e cti n g t h e p h y si c al s af et y of st aff a n d c u st o m er s, i n cl u di n g fir e s af et y, c a p a cit y li mit s, a n d a c c e s s . I h av e c o n c er n s wit h t h e f oll o wi ng i s s u e s b a s e d o n t h e m at eri al pr ovi d e d i n t h e a p pli c ati o n. 1. T h er e i s n o i nf or m ati o n r eg ar di ng a ny t e m p or ary str u ct ur e s s u c h a s t h e st agi ng, a n d m ar q u e e s ( str u ct ur al l o a di ng, wi n d ag e et c), n o d et ail r eg ar di ng b uil d u p or b uil d d o w n. 2. T h er e i s n o i nf or m ati o n r eg ar di ng p o w er r e q uir e m e nt s a n d w h at f a ciliti e s will b e i n pl a c e t o pr ovi d e p o w er t o t h e s o u n d sy st e m, lig hti ng a n d p o w er t o t h e f o o d b u si n e s s e s (if t hi s i s u si ng g e n er at or s, h o w ar e t h e p u bli c r e stri ct e d fr o m t h e s e ar e a s, h o w i s t h e f u el c o nt ai n e d, s pill ag e s c o nt ai n e d) a n d p h a s e ty p e. 3. T h er e i s n o i nf or m ati o n r eg ar di ng t h e n u m b er of t oil et s a n d a ny pr ovi si o n of e m ptyi ng t oil et s/r e- s ervi ci ng t h e t oil et s t hr o ug h o ut t h e d ay e s p e ci ally if t e m p or ary c u bi cl e s 4. T h er e i s n o i nf or m ati o n r eg ar di ng h a n d w a s hi ng pr ovi si o n f or g u e st s, ag ai n w h at pr ovi si o n i s t o b e pr ovi d e d f or r e pl e ni s hi ng st o c k s of h a n d- w a s hi ng m at eri al s 5. A s m o st t e m p or ary f o o d st all s u s e g a s f or c o o ki ng w h at ar e t h e c o ntr ol s i n pl a c e t o e n s ur e g a s u s e i s s af e a n d h o w ar e t h e p u bli c pr ot e ct e d ( p arti c ul arly c hil dr e n) fr o m h ot s urf a c e s. 6. T h er e i s n o i nf or m ati o n r eg ar di ng h o w f o o d v e n d or s will b e v ett e d i. e. ar e t h ey r egi st er e d a s f o o d b u si n e s s e s w h at i s t h eir c urr e nt f o o d hygi e n e r ati ng, ar e t h ey s uit a bly tr ai n e d, i s all erg e n i nf or m ati o n pr ovi d e d 7. T h er e i s n o i nf or m ati o n r eg ar di ng h o w f o o d v e n d or s will b e o p er ati ng s af ely w h e n o n sit e, g a s i n st all ati o n a n d el e ctri c al i n st all ati o n c h e c k s, fir e fig hti ng pr ovi si o n 8. T h er e i s n o i nf or m ati o n r eg ar di ng t h e pr ovi si o n of p ot a bl e w at er f or f o o d b u si n e s s e s a n d ot h er g u e st s t hr o ug h o ut t h e d ay (t h e pr ovi si o n of dri n ki ng w at er s h o ul d al s o f e e d i nt o a dv er s e w e at h er c o n diti o n s i. e. if t h e ev e nt o c c ur s d uri ng a h e at w av e) 9. T h er e i s n o i nf or m ati o n r eg ar di ng h o w w a st e w at er i s t o b e m a n ag e d, f or a n all d ay ev e nt t h er e will b e a l o st of w a s hi ng of h a n d s, f o o d b u si n e s s e s cl e a ni ng e q ui p m e nt 1 0. T h er e i s n o i nf or m ati o n r eg ar di ng t h e pr ovi si o n f or r ef u s e r e c e pt a cl e s, f or g e n er al litt er, a n d w a st e g e n er at e d by f o o d b u si n e s s e s 1 1. T h er e i s n o i nf or m ati o n r eg ar di ng fir st ai d pr ovi si o n i. e. n u m b er s a n d w h at i s av ail a bl e Ot h er it e m s t o n ot e: T h e ri s k a s s e s s m e nt r ef err e d t o i n s e cti o n 1 8 b h a s n ot b e e n pr ovi d e d T h e “ w elf ar e pr o vi si o n, fir st ai d a n d m e di c al pr o vi si o n, a n d cl e arl y i d e ntifi e d e m er g e n c y pr o c e d ur e s ” i n s e cti o n 1 8 c h av e n ot b e e n pr ovi d e d Ki n d r e g ar d s, P a ul O’ D a y Pri n ci p al E n vir o n m e nt al H e alt h Offi c er F o o d H e alt h a n d S af et y Hilli ng d o n C o u n cil r o uti n ely m o nit or s t h e c o nt e nt of e m ail s s e nt a n d r e c eiv e d vi a it s n et w or k f or t h e p ur p o s e s of e n s uri ng c o m pli a n c e wit h it s p oli ci e s a n d pr o c e d ur e s. T h e c o nt e nt s of t hi s m e s s ag e ar e f or t h e att e nti o n a n d u s e of t h e i nt e n d e d a d dr e s s e e o nly. If y o u ar e n ot t h e i nt e n d e d r e ci pi e nt or a d dr e s s e e, or t h e p er s o n r e s p o n si bl e f or s e n di ng t h e m e s s ag e y o u m ay n ot c o py, f or w ar d, di s cl o s e or ot h er wi s e u s e it or a ny p art of it i n a ny w ay. T o d o s o m ay b e u nl a wf ul. If y o u r e c eiv e t hi s e m ail by mi st a k e pl e a s e a dvi s e t h e s e n d er i m m e di at ely. W h er e o pi ni o n s ar e ex pr e s s e d t h ey ar e n ot n e c e s s arily t h o s e of t h e L o n d o n B or o ug h of Hilli ng d o n. S ervi c e by e m ail i s n ot a c c e pt e d u nl e s s by pri or agr e e m e nt.

Meeting: Licensing Sub-Committee – Susegad Beatz 2026 at Harlington School, Pinkwell Lane, Hayes UB31PB. Date: Thursday 11th June 2026 Time: 10.00 AM Place: Committee Room 5 ADDENDUM SHEET Item: 1 – Event management plan Location: In file Amendments/Additional Information: Officer Comments: This addendum concerns a new version of a document submitted and included to the report. This is an event management plan which has an extra 5 pages. It is an updated version of appendix 10. The applicants have included more detail in specific area’s due to the objections raised. New EMP added as appendix 15. This document is version 2.6 and includes the following updates – Manny Plant Hire has been removed and replaced by specialist suppliers. This document includes a updated supplier list. Further detail concerning counter terrorism actions and a lock down plan. Toilet provisions have been increased and updated. Updates on the medical provision, confirmation that this is being completed by the medical provider. Updates to the fire safety section. The noise management section has also been extended. Food trader compliance controls have also been updated. Traffic management/water/waste sections of the document have been updated regarding the suppliers.

EVENT MANAGEMENT PLAN SUSEGAD BEATZ 2026 Venue: Harlington School, Shepiston Lane, Hayes UB3 1PB Organiser: GOAN MUSICAL EVENTS (UK) LIMITED Company Number: 15956990 Maximum Attendance: 4,999 persons Event Hours: 12:00 - 21:30 Prepared for: London Borough of Hillingdon Safety Advisory Group Prepared by: Presley Rodrigues Operational Support: Showbiz Global Event Director: Presley Rodrigues Operations Manager: Nitin Thakur Safety Manager: 3PleH Security Medical Lead: FRONTLINE MEDICAL RESPONSE LTD Production Manager: Presley Rodrigues Designated Safeguarding Lead: Maria Gomes (Welfare Manager) Fire Safety / FRA Provider: Lethal Ltd (revised FRA being updated separately by the appointed risk assessor and to be supplied separately/directly to Council and LFB) Document Version: v2.6 Document Date: 28 May 2026 DOCUMENT VERSION CONTROL Version Date Summary of updates v2.0 15 May 2026 Updated EMP in response to Licensing/SAG comments: supplier schedule added; traffic/TTRO wording revised; noise, temporary structure, power, sanitation, trader, water, wastewater, refuse and field-protection controls strengthened. Version Date Summary of updates v2.1 15 May 2026 Further updates following Licensing/Public Safety feedback: noise controls, 30-minute monitoring, complaint route, supplier contacts, traffic marshal competence, water/wastewater and trader hygiene responsibilities clarified. v2.2 15 May 2026 Public Safety updates: noise management strengthened; event-day complaint route clarified; traffic marshal, water, wastewater and fire/FRA signposting refined. v2.3 15 May 2026 Waste management strengthened to confirm bins throughout the venue, live waste checks, trader waste control and wastewater containment/removal arrangements. v2.4 15 May 2026 Waste-bin provision updated to confirm 1,100-litre bins around the premises based on maximum attendance of 4,999; waste-bin provider remained under shortlisting. v2.5 15 May 2026 Supplier details updated for medical, security, FRA, stage, toilet and generator support; waste-bin provider remained to be confirmed. v2.6 28 May 2026 Updated in response to SAG/council comments dated 27 May 2026. Specialist supplier schedule replaced previous plant-hire references with CW Plant Hire / Charles Wilson Engineers Ltd for generators, Daniel Owen Ltd for traffic marshal/banksperson support, HSS Hire for barriers, Waste Water Solutions Ltd for wastewater and The Drinking Water Club Ltd for drinking water. Counter-terrorism section expanded to include the 3PleH Lockdown Plan and ProtectUK/NaCTSO Guide–Shelter–Report framework. Medical plan and Fire Risk Assessment noted as being updated separately. Toilet provision updated to a minimum total of 30 event toilets/facilities including accessible provision. EVENT MANAGEMENT PLAN 1 SUSEGAD BEATZ 2026 .............................................................................................................................................................................................................. 1 DOCUMENT VERSION CONTROL .................................................................................................................................................................................. 1 1. INTRODUCTION ..................................................................................................................................................................................................................... 5 2. EVENT OVERVIEW ................................................................................................................................................................................................................. 5 3. EVENT ORGANISERS AND EXPERIENCE ............................................................................................................................................................................. 6 4. EVENT MANAGEMENT STRUCTURE ................................................................................................................................................................................... 6 5. EVENT CONTROL AND COMMUNICATIONS ...................................................................................................................................................................... 7 6. SITE DESCRIPTION AND LAYOUT ........................................................................................................................................................................................ 8 7. EVENT TIMETABLE AND OPERATIONAL SCHEDULE ......................................................................................................................................................... 9 Additional Operational Notes: ............................................................................................................................................................................................. 14 8. TRAFFIC AND TRANSPORT MANAGEMENT PLAN ......................................................................................................................................................... 14 9. TRAFFIC MARSHAL DEPLOYMENT MAP AND OPERATIONAL POSITIONS .................................................................................................... 16 10. CROWD MANAGEMENT STRATEGY .............................................................................................................................................................................. 17 11. SECURITY AND STEWARDING PLAN .............................................................................................................................................................................. 18 12. SAFEGUARDING AND VULNERABLE PERSONS PROCEDURES ................................................................................................................................... 19 13. LOST CHILD PROCEDURE ................................................................................................................................................................................................ 19 14. MEDICAL AND WELFARE PROVISION ........................................................................................................................................................................... 20 15. ALCOHOL AND DRUG MANAGEMENT .......................................................................................................................................................................... 21 16. TRADER FOOD SAFETY COMPLIANCE AND TRADER MANAGEMENT ...................................................................................................................... 21 17. FIRE SAFETY MANAGEMENT .......................................................................................................................................................................................... 23 18. NOISE AND SOUND POLLUTION MANAGEMENT ....................................................................................................................................................... 24 19. WATER SUPPLY AND HYDRATION ................................................................................................................................................................................. 27 20. SANITATION AND TOILET PROVISION .......................................................................................................................................................................... 27 21. WASTE MANAGEMENT ................................................................................................................................................................................................... 28 22. COUNTER-TERRORISM PLAN ......................................................................................................................................................................................... 29 23. MAJOR INCIDENT AND EMERGENCY RESPONSE PLAN .............................................................................................................................................. 30 Emergency Response Matrix ................................................................................................................................................................................................................................................. 32 24. EVENT RISK REGISTER ..................................................................................................................................................................................................... 33 Event Risk Register .................................................................................................................................................................................................................................................................... 33 25. CROWD DENSITY AND EVACUATION ASSESSMENT ................................................................................................................................................... 34 26. TRAFFIC IMPACT APPENDIX ........................................................................................................................................................................................... 35 Hourly Traffic Flow Model ...................................................................................................................................................................................................................................................... 35 27. OPERATIONAL STAFFING MATRIX ................................................................................................................................................................................ 36 28. SITE SAFETY INSPECTION CHECKLIST ............................................................................................................................................................................ 37 29. EVENT DE-RIG, REINSTATEMENT AND POST-EVENT REVIEW ................................................................................................................................... 38 30. DECLARATION .................................................................................................................................................................................................................. 38 Event Management Plan Appendices – Susegad Beatz 2026 ............................................................................................................................. 39 Appendix A – Site Plan (with key, evacuation routes, entrance measurements) ....................................................................................................... 39 Supplier Competence and Contact Details ........................................................................................................................................................................ 44 Appendix B – Traffic Management Map (Operational Description) .............................................................................................................................. 45 Appendix C – Emergency Contact List ................................................................................................................................................................................. 46 Appendix D – Risk Assessment Documentation ............................................................................................................................................................... 47 Appendix E – Crowd Density Calculations .......................................................................................................................................................................... 48 Appendix F – Emergency Evacuation Routes and Site Closure Plan .............................................................................................................................. 48 Appendix G – Counter Terrorism Operational Procedures (including ACT training) .................................................................................................. 49 Appendix H – Traffic Impact Assessment (Planning Assumptions) ................................................................................................................................ 51 Appendix I – Trader Schedule Template ............................................................................................................................................................................ 51 Appendix J – Lost Child and Vulnerable Person Procedure Flowchart .......................................................................................................................... 52 Appendix K – Medical Needs Risk Assessment Summary (by FRONTLINE MEDICAL RESPONSE LTD) ..................................................................... 53 Appendix L – Fire Risk Assessment Summary ................................................................................................................................................................... 53 Fire Risk Assessment ............................................................................................................................................................................................................. 53 Appendix M – Lighting and Power Plan .............................................................................................................................................................................. 55 Appendix N – Bag Search and Prohibited Items Policy .................................................................................................................................................... 56 Appendix O - Volunteer Stewards Briefing ........................................................................................................................................................................ 56 1. INTRODUCTION This Event Management Plan has been prepared to provide the London Borough of Hillingdon Safety Advisory Group with a full operational overview of the arrangements for the planning and delivery of Susegad Beatz 2026 at Harlington School in Hayes. The purpose of this document is to demonstrate that the organisers have developed an appropriate and proportionate system of planning, control and incident response to ensure that the event can be delivered safely and responsibly. The document explains how the event will be managed before, during and after live operations and shows how the organisers intend to minimise risks to members of the public, staff, contractors, suppliers, volunteers, neighbouring residents and the venue itself. This Event Management Plan is intended to sit at the centre of the event's safety framework. It explains the operational intent of the event and brings together the key safety, traffic, welfare, medical, environmental and emergency planning arrangements in a single narrative document suitable for Safety Advisory Group review. The organisers have notified the London Ambulance Service, London Fire Brigade, Metropolitan Police and Transport for London regarding the event arrangements. Any comments received from these agencies will be reviewed by the Event Director and Operations Manager and incorporated into operational planning where required. Supporting records relating to agency correspondence, contractor competence, staff briefings, trader checks, fire safety, medical provision, electrical safety, sanitation, waste and temporary structures will be retained by the organiser and produced only where specifically requested by the Safety Advisory Group, Licensing Authority or relevant responsible authority. 2. EVENT OVERVIEW Susegad Beatz 2026 is a live outdoor music and cultural event designed to celebrate music, community engagement and cultural performance. The event will feature a programme of live performances supported by food vendors, licensed bar facilities, welfare provision and managed entry and exit arrangements. The event will take place within the grounds of Harlington School and will operate as a ticketed and controlled event. The event capacity has been set at a maximum of 4,999 persons and the operating hours are 12:00 to 21:30. The site is located in an urban setting with nearby residential receptors and a surrounding local road network that requires careful management. For this reason, the event has been planned with particular attention to traffic management, noise mitigation, end-of-event dispersal, safeguarding, alcohol management and site reinstatement. 3. EVENT ORGANISERS AND EXPERIENCE The event is organised by GOAN MUSICAL EVENTS (UK) LIMITED. The organisers are supported by Showbiz Global, which has provided operational planning support for licensed public events over the past five years. Showbiz Global has experience supporting events in London boroughs including Hounslow with licensed capacities of up to 9,999 attendees. This experience includes working with Safety Advisory Groups, coordinating multi-contractor event sites, managing large audience arrivals and departures, implementing event safety plans, and liaising with emergency services and local authorities. Nitin Thakur, acting in the role of Operations Manager for this event, brings this prior operational experience into the planning and delivery of Susegad Beatz. The Event Director for Susegad Beatz is Presley Rodrigues, who retains overall responsibility for the safe planning and delivery of the event. Presley Rodrigues will also fulfil the role of Production Manager and will oversee the implementation of the operational arrangements described in this plan. 4. EVENT MANAGEMENT STRUCTURE The event will operate under a clear management hierarchy so that responsibility for decision-making, operational delivery and safety oversight is defined at all times. Gold (Strategic) Command: • Event Director: Presley Rodrigues (GOAN MUSICAL EVENTS) – overall strategic lead for the event and responsible for final decision-making in relation to event safety, licensing compliance and operational delivery. • Strategic support: Nitin Thakur (Showbiz Global) – 5 years’ experience in event operations, previously managing traffic, logistics and crowd safety arrangements for licensed events up to 9,999 attendees. • Contact: Details for Gold and Silver command are provided in Appendix C and will be displayed within Event Control for operational use. Silver (Tactical) Command: • Operations Manager: Nitin Thakur (Showbiz Global) – responsible for tactical event operations, contractor coordination, traffic management oversight and deployment of operational staff. • Safety Manager: 3PleH Security (represented by Senior Supervisor on site) – SIA licensed, experienced in event safety. • Medical Lead: FRONTLINE MEDICAL RESPONSE LTD (Clinical Lead on site). • Contact details for Silver team: Provided in Appendix C and will be displayed in Event Control. Bronze (Operational) Teams: • Security Supervisors, Traffic Marshals, Steward Supervisors, Welfare Lead. All significant operational matters will be coordinated through Event Control. This ensures that operational communication, escalation and incident response remain centralised and that no safety-critical decision is taken in isolation. 5. EVENT CONTROL AND COMMUNICATIONS Event Control will act as the central operational command point throughout build, live event operations and de-rig. It will be staffed by senior operational personnel and will maintain communications with security, medical teams, traffic marshals, stewarding staff and production teams. The event will operate using a recognised command structure based on Gold, Silver and Bronze principles as detailed above. Two-way radio communication will be used across all principal operational teams. Event Control will maintain incident logs, communication logs and escalation records. In the event of a major incident, Event Control will become the focal point for communication with police, fire, ambulance and council representatives. Public Address System: A site-wide PA system will be operational throughout the event, capable of reaching all audience areas. In the event of a power failure, battery-powered megaphones are stationed at Event Control and with each Security Supervisor. Pre-agreed emergency announcement scripts (e.g., for evacuation, lockdown, or weather warnings) are held in Event Control and will be used to ensure clear, consistent messaging. Incident Recording: All incidents (medical, safeguarding, security, fire, near-miss) will be recorded in a dedicated incident log book maintained by Event Control. Digital backups will be kept. Incident reports will be shared with the SAG post-event. 6. SITE DESCRIPTION AND LAYOUT The event will take place within the grounds of Harlington School, using the field areas associated with the school and adjacent sports facilities. The site will be enclosed using temporary fencing to create a controlled event perimeter. Within the event boundary, the organisers will establish a main stage area, audience area, food vendor zone, bar area, medical and welfare point, sanitation facilities, Event Control and back-of-house operational zones. The site has been selected because it provides sufficient open space for the anticipated capacity and allows for the controlled separation of public and operational functions. Emergency access routes will be maintained throughout the event and will not be obstructed by public circulation, temporary structures or parked vehicles. Disabled Access: A dedicated accessible viewing platform will be located to the front left of the main stage, providing an unobstructed view and easy access to the welfare and accessible toilet facilities. Blue Badge holders will be directed to a reserved parking area within the operational zone, accessed via Shepiston Lane under traffic marshal supervision. This area will be clearly signed and stewarded. Site Plan (Appendix A) includes: HSS Hire pedestrian barriers / barricading will be used where required for internal queue lanes, pedestrian segregation, controlled access points and protection of restricted operational zones. These barriers will support crowd guidance inside the venue boundary and will not be used to create unauthorised public-highway closures or restrictions. • A full key explaining all symbols (entry points, exits, stages, welfare, medical, toilets, bars, trader zones, emergency routes, smoking areas, accessible facilities). • Evacuation routes marked with directional arrows. • Exit points identified with gate numbers. • Entrance measurements: main entrance width = 8 metres, emergency exit widths = 4 metres each, compliant with Purple Guide recommendations for the planned event capacity of 4,999. 7. EVENT TIMETABLE AND OPERATIONAL SCHEDULE Site staff and contractors will begin arrival and set-up activities during the morning prior to public opening. Signage, fencing, stage production and welfare infrastructure will be installed and checked before public admission begins. Security, stewards, volunteers and bar personnel will be briefed before gates open. The site will open to the public at 12:00. Live programming will operate through the day and into the evening. The main stage programme will wind down in advance of the formal event close at 21:30 to support orderly dispersal. Following event close, litter picking, public egress and site clearance procedures will commence. De-rig and full site clearance will continue after public departure and into the following operational period as required. The final detailed event timetable, including build and break times, staff reporting times and stage schedules, will be maintained as an operational appendix and used in briefings. The following timetable outlines the key operational activities for Susegad Beatz 2026. All times are subject to minor adjustment based on weather or operational requirements, but the sequence of events will remain as detailed below. Event Control will maintain a master schedule and communicate any changes via radio. Access route to be confirmed in line with the approved traffic scenario. Where the Shepiston Lane no-parking TTRO and associated traffic arrangements are approved, staff, trader and operational access will be managed in accordance with the approved route plan. Where the TTRO is not approved or is amended, staff and trader access will be managed through the final approved internal access route. Vehicles will be marshalled by the event team inside the venue boundary and gas/electrical safety checks will commence on arrival. Day 1 (26th July 2026 Time Activity Responsibility Notes / Dependencies 10:00 Event Control activated; key staff arrive Event Director, Ops Manager, Safety Manager Radio checks; incident log opened Day 1 (26th July 2026 Time Activity Responsibility Notes / Dependencies 10:00 Traders / stallholders arrive and begin setup Traders / Stall Managers Access route to be confirmed in line with the approved traffic scenario. Vehicles will be marshalled by the event team inside the venue boundary and gas/electrical safety checks will commence on arrival. 10:15 Stage and production crew arrive Production Manager / GTAV LTD Rigging of sound, lighting, and staging begins 10:30 Fencing and entrance infrastructure final check Safety Manager Verify entrance widths, emergency gates accessible 10:45 Medical team arrive; set up treatment point FRONTLINE MEDICAL RESPONSE LTD Equipment check; liaison with Event Control 10:45 Welfare team arrive; set up welfare point Welfare Lead (Maria Gomes) Lost child procedure materials displayed 11:00 Security and stewarding team arrive; briefing 3PleH Security Supervisor SIA licence check; deployment positions confirmed 11:00 Bar staff arrive; setup and stock Bar Manager Alcohol delivery; Challenge 25 refresher 11:15 All staff briefing (all teams) Event Director Safety briefing; radio channels; incident escalation; Code phrases (Code Amber/Red/Black) explained 11:30 Final site safety inspection Safety Manager Check emergency routes, fire extinguishers, fire blankets, sand buckets, generator fencing and cable covers Day 1 (26th July 2026 Time Activity Responsibility Notes / Dependencies 12:00 Gates open to public Box Office / Security Ticket scanning, bag searches begin 12:00–21:30 Live music and cultural programme operating. Food vendors and licensed bar facilities operate in accordance with the approved timings below. Production, Traders, Bar Continuous monitoring by Event Control 14:00 Peak crowd monitoring Event Control / Security Density checks; adjust stewarding if needed 17:00 High-visibility patrols increase Security Deter anti-social behaviour as evening approaches 19:30 Last admission to site Box Office / Security No entry after this time (unless exceptional circumstances) 20:30 Evening operational review and dispersal preparation begins Event Control, Security, Traffic Marshals and Stewards Review crowd density, exit routes, toilet/bar/vendor queues, welfare position and traffic marshal readiness ahead of final dispersal 20:45 Last bar service announcement; soft drinks only available Event Control/ Bar Staff / Security Announcement that Alcohol sales will cease 21:00; Encourage hydration; water points remain open 20:45 Public address reminder issued Event Control Advise attendees that the event will close at 21:30, alcohol sales will cease at 21:00, and attendees should prepare for an orderly departure at the end of the final performance Day 1 (26th July 2026 Time Activity Responsibility Notes / Dependencies 21:00 Last food orders Traders Kitchens shut down; LPG isolated where safe 21:00 Licensed bar service ceases Bar Manager Bar stock secured. Soft drinks and free drinking water remain available where required for welfare, hydration and dispersal support 21:30 Main stage final performance ends Production Manager Final public address announcement issued. Stewards and security direct attendees calmly towards the designated exits and managed public egress routes 21:30 Final PA announcement: "Please leave site now" Event Control 21:30 Site closes to public entry and re-entry Security No further admissions. Public egress managed by Security, Stewards and Traffic Marshals until the site is clear 21:30–22:30 Public egress management Traffic Marshals / Stewards Approved traffic scenario followed; pedestrian flow directed to public transport and internal pick-up/drop-off arrangements. No event marshal will direct traffic on the public highway unless competent and authorised to do so. 21:45 Traders commence takedown Traders Dismantle stalls; waste to designated area once public areas are clear Day 1 (26th July 2026 Time Activity Responsibility Notes / Dependencies 23:00 Majority of traders and production departed All contractors Final security check Day 2 (27th July 2026) 09:00 Waste contractors begin site clean Event team / volunteers / contingent workers / waste-bin provider once appointed Litter picking; bin emptying; post-event cleaning support 09:00 Production de-rig begins Production Manager Stage, sound, lighting dismantled 11:30 Road sweep of Shepiston Lane completed Waste / Traffic Team Ensure highway clear for residents and final venue handover 09:00 Fencing removal begins (if safe and authorised) Fencing Contractor Fence take down completed by 13:00 and clear out commences 14:00 Site handover to venue / reinstatement complete Event Director / Venue Rep Sign-off inspection Additional Operational Notes: • Traders: All stallholders must be fully set up and ready for trading by 11:30 AM. Any trader arriving after 10:00 AM may be refused entry to ensure public safety during opening. • Last Drinks: Bar service ceases at 21:00 sharp. Challenge 25 remains in effect until last service. • Last Food: Hot food available until 21:00. Vendors must cease cooking and safely isolate gas/electricity immediately after. • Takedown: No vehicles will be permitted to move within the public zone until all attendees have left the site (approximately 10:00 PM). Traders must use designated exit routes under marshal supervision. • Noise Consideration: De-rig activities will avoid unnecessary noise near residential areas after 11:00 PM; quiet protocols apply. This timeline is designed to ensure a safe, orderly, and well-managed event day from first arrival to final site clearance. It will be used as the master reference for all staff briefings and operational decision-making. 8. TRAFFIC AND TRANSPORT MANAGEMENT PLAN Traffic and transport planning for the event has been developed to minimise disruption to the surrounding road network, reduce nuisance to residents, maintain emergency access and support the safe arrival and departure of attendees, staff and suppliers. Following feedback from Hillingdon Highways, the traffic strategy has been revised so that Shepiston Lane remains open to through traffic and emergency access. The organisers understand that Hillingdon Highways are not in favour of a full road closure of Shepiston Lane. The revised approach therefore allows for a no-parking TTRO / parking suspension on Shepiston Lane, subject to approval, rather than a full closure. Plan A - Shepiston Lane No-Parking TTRO Approved Where the Shepiston Lane no-parking TTRO / parking suspension is approved by Hillingdon Highways, Shepiston Lane will remain open while the approved no-parking controls operate over the agreed stretch of road. This is intended to keep the road available for ingress, egress and emergency access while preventing overspill parking associated with the event. Under this arrangement, event staff will manage movements inside the venue boundary, including internal parking, pedestrian routing, taxi/private-hire routing and pick-up/drop-off arrangements. The organisers will not rely on informal roadside stopping points. Public highway controls, cones, signs or traffic directions will only be delivered by competent and authorised persons or contractors where required by the approved TTRO and highways requirements. Plan B - TTRO Not Approved or Amended If the TTRO is not approved, is only partly approved, or if Hillingdon Highways requires a revised approach, the organiser will not implement any highway restriction, cone line, parking suspension or traffic control measure requiring formal approval. In that scenario, event staff and stewards will operate within the venue boundary and will act only in an advisory and wayfinding capacity outside the venue boundary where lawful and safe to do so. Where a revised route strategy is required, attendee, staff, trader and taxi/private-hire communications will be updated to reflect the final approved arrangements. Pinkwell Lane and Shepiston Lane access options will be used only in accordance with the final approved traffic plan, lawful site access arrangements and any requirements issued by Hillingdon Highways. Public Road Traffic Management Competence The organisers acknowledge that only competent and authorised persons may direct traffic on the public highway. Daniel Owen Ltd has been appointed to provide traffic marshal / banksperson personnel support for the event, with event operations support inside the venue boundary. The organiser will retain deployment records, briefing records, evidence of traffic marshal / banksperson competence, insurance confirmation, and any highway-authorisation evidence required by Hillingdon Highways. Any public-highway traffic management, coning, signage or traffic direction required by Hillingdon Highways will only be undertaken by competent and authorised personnel under the approved traffic management arrangement, including NHSS/NRSWA/Chapter 8 competency where relevant to the final approved highway role. Event stewards and volunteers will not direct traffic on Pinkwell Lane, Shepiston Lane or any other public road unless they are part of the appointed competent traffic management arrangement and authorised to do so. Where personnel are not authorised to direct traffic on the public highway, their role will be limited to internal site management, advisory wayfinding and escalation to Event Control. Attendees will be encouraged through pre-event communications to use public transport wherever possible. Transport for London and relevant local transport stakeholders have been notified of the event timing, scale and expected travel profile. Once the relevant traffic and site access arrangements have been approved, the organisers will notify the main taxi, private-hire and ride-share operators of the approved pick-up/drop-off arrangements and will provide a geofencing map directing collections to the internal school car park rather than unmanaged roadside locations on Shepiston Lane, Pinkwell Lane or nearby residential roads. For traffic planning purposes, the organisers have adopted a conservative upper planning assumption of up to 800 event-related vehicle movements across the event day. This includes attendee vehicles, staff, contractors, traders, accessible parking, taxi/private-hire movements and contingency movements. This higher planning assumption is used to support marshal deployment, internal parking control and public egress planning. Parking and Field Protection Parking areas within the venue will be managed to reduce damage to the school field and to maintain safe vehicle movement. Plastic or rubber grass matting will be planned for parking areas where required by ground conditions, weather forecast, venue requirements or operational assessment. The organisers will review ground conditions closer to the event and will make good any event-related damage to the field as part of the post-event reinstatement process. Traffic Regulation Order A revised TTRO / parking suspension application will be prepared in line with Hillingdon Highways feedback, focusing on preventing parking on the relevant stretch of Shepiston Lane while keeping the road open. The event traffic operation will be delivered in accordance with the approved TTRO arrangements and any final requirements issued by Hillingdon Highways. Taxi and Ride-Share Pick-Up/Drop-Off Point The designated taxi and private-hire pick-up/drop-off point will be located inside the school premises within the school car park. This area will be stewarded by event staff and clearly signed. The organisers will provide the approved pick-up/drop-off location and geofencing map to the main taxi, private-hire and ride-share companies once the relevant approvals are confirmed. Attendee communications will instruct passengers not to request collection from unmanaged roadside locations on Shepiston Lane, Pinkwell Lane or nearby residential roads. 9. TRAFFIC MARSHAL DEPLOYMENT MAP AND OPERATIONAL POSITIONS The traffic marshal deployment has been designed to support the final approved traffic scenario and will be delivered through Daniel Owen Ltd traffic marshal / banksperson personnel, supported by event staff within the venue boundary. The purpose of this arrangement is to keep the public highway free from unauthorised event traffic control by non-competent persons. Event stewards and volunteers will focus on internal venue management, wayfinding, queue containment, pedestrian flow and communication with Event Control. Where the no-parking TTRO / parking suspension for Shepiston Lane is approved, any highway cones, signs, restrictions or public-road traffic management will be delivered only by competent and authorised persons as required by Hillingdon Highways. HSS Hire pedestrian barriers / barricading may be used for internal queue management, controlled pedestrian routes and segregation of operational areas, but will not be placed on the public highway unless expressly permitted within the final approved highways arrangement. Where the TTRO is not approved or is amended, event staff will operate within the venue boundary and will manage internal routing, parking, pick-up/drop-off, pedestrian movement and queue control. Any advisory signage or attendee instructions will be aligned to the final approved traffic position. Traffic Marshal Positions TM1 - Internal approach / ingress control point within the venue boundary. TM1 will support vehicle direction, queue containment and communication with Event Control. TM2 - Secondary internal control point before the event entrance / internal school perimeter route. TM2 will support pedestrian safety, ticket queue containment and authorised vehicle routing. TM3 - Exit dispersal control point within the venue boundary. TM3 will support managed egress, especially at the conclusion of the event when public departure demand is expected to peak. TM4 - Internal downstream traffic movement control. TM4 will monitor onward movement within the venue, discourage unsafe stopping and support communication with Event Control if congestion or obstruction develops. Additional marshals will support the internal school car park pick-up/drop-off operation so that licensed taxis, private-hire vehicles and pre-booked vehicles are directed into the approved internal collection point and do not collect passengers from unmanaged roadside locations on Shepiston Lane, Pinkwell Lane or nearby residential roads. Steward Positions ST1 - Pedestrian approach monitoring. ST2 - Queue containment within the site boundary. ST3 - Ticket scanning queue management. ST4 - Entrance circulation support. All traffic marshals and stewards will maintain radio communication with Event Control throughout ingress, live operation and egress. The deployment schedule will increase during expected peak arrival and departure periods and may be adjusted dynamically depending on live conditions observed on the day. The six traffic marshals represent the minimum planned deployment for normal internal traffic operations. Event Control may reposition stewards and operational staff to support ingress, egress, internal car park control, pedestrian crossing points within the venue, queue containment, taxi/private-hire management or emergency access protection if live conditions require additional support. 10. CROWD MANAGEMENT STRATEGY The event site has been designed to manage a maximum attendance of 4,999 persons safely. The crowd management strategy relies on a combination of physical layout, controlled entry, stewarding, security oversight and active monitoring by Event Control. Audience movement patterns will be monitored throughout the event. Security personnel and stewards will observe the audience area, stage front, circulation routes, sanitation areas, welfare point and vendor areas for any signs of congestion or unsafe density. Should any localised crowd pressure develop, Event Control will direct the relevant teams to manage movement, adjust access or temporarily pause entry to affected areas. The event is designed so that the audience area can comfortably accommodate the expected attendance without requiring excessive density. The organisers recognise, however, that crowd safety depends not only on space but also on circulation, behaviour, weather, stage programming and the control of arrival and departure patterns. Accordingly, crowd monitoring forms a live element of event operations rather than a one-time pre-event calculation. 11. SECURITY AND STEWARDING PLAN Security services will be provided by 3PleH Security. The security team will be responsible for perimeter integrity, access control, bag search implementation, response to disorder, support for safeguarding concerns and general public safety monitoring. Stewards will support the security operation by providing wayfinding assistance, queue management, circulation monitoring and general public information. Volunteers, where used, will not undertake enforcement, intervention or security functions. Their role will remain supportive and informational only. All security personnel deployed for the event will hold valid SIA licences where required. Security supervisors will maintain direct communication with Event Control and will escalate incidents promptly. The security operation will be structured to support both routine operational management and emergency response if required. For the revised attendance of 4,999, the minimum planned deployment comprises 24 SIA security staff supported by 14 stewards and 6 traffic marshals. This deployment will not be reduced unless a risk-assessed decision is made by the Event Director, Operations Manager and Safety Manager. Bag Search Policy: • 100% bag search will be conducted at the point of entry for all bags exceeding A4 size. • Smaller bags may be subject to random search. • Prohibited items include glass bottles, alcohol (unless purchased on site), illegal substances, weapons, fireworks, flares, laser pens, drones, and any items deemed capable of causing harm. • A full prohibited items list will be displayed at the entrance and published in pre-event communications. • Security staff will use polite but firm procedures, with refusal of entry for non-compliance. • Search procedures will be supervised by SIA security staff. Refusal to comply with search requirements will result in refusal of entry. Items presenting a safety, licensing or security risk will be managed by the Security Supervisor and escalated to Event Control where required. 12. SAFEGUARDING AND VULNERABLE PERSONS PROCEDURES The organisers recognise the importance of safeguarding arrangements for an event of this nature. A welfare function will be established on site to support attendees who become vulnerable, distressed, separated from their group, or otherwise in need of assistance. Designated Safeguarding Lead: The Welfare Manager, Maria Gomes, will act as the Designated Safeguarding Lead (DSL) for the event. Maria has completed NSPCC Level 3 Safeguarding Children and Adults at Risk training. Welfare staff undertaking safeguarding-sensitive roles will be subject to appropriate suitability checks. Safeguarding training and verification records will be retained confidentially by the organiser and produced only where requested by the Council or relevant responsible authority. The Designated Safeguarding Lead will act as the central escalation point for lost children, vulnerable adults and safeguarding concerns. Where a concern exceeds the event welfare team’s remit, Event Control will coordinate escalation to Police or relevant statutory services. The welfare point will act as the focal location for lost children, vulnerable adults and welfare-based concerns. Staff working in welfare-sensitive functions will be briefed on safeguarding responsibilities and will escalate concerns through the appropriate channels. Where a safeguarding concern exceeds the capacity of the welfare team to manage internally, Event Control will coordinate escalation to police or relevant services. Safeguarding incidents will be recorded in the incident log and reviewed post-event. 13. LOST CHILD PROCEDURE If a child is found separated from their parent or guardian, the child will be escorted to the welfare point by an appropriate member of staff. Event Control will be informed immediately, and a controlled reunification process will be followed. Identification checks and confirmation steps will be used before the child is handed back to an adult claiming responsibility. No child or vulnerable person will be released to an adult until identity and relationship checks have been completed. Where there is doubt, dispute, distress or safeguarding concern, the matter will be escalated to the Designated Safeguarding Lead, Event Control and Police where appropriate. Personal details will not be broadcast publicly. If a parent or guardian reports a lost child, Event Control will coordinate a search response through security and stewarding teams. Public announcements may be used where appropriate, but personal details will be handled sensitively. All such incidents will be logged and managed as safeguarding matters. Lost Child Procedure Flowchart is provided in Appendix J and will be displayed in Event Control and at the welfare point. 14. MEDICAL AND WELFARE PROVISION Medical services will be provided by FRONTLINE MEDICAL RESPONSE LTD. The medical team will provide on-site treatment capability for attendees, staff and contractors requiring medical assistance. The medical provision has been planned on the basis that minor incidents should be treated on site where appropriate, reducing unnecessary reliance on local NHS facilities. The Event Medical Plan is being updated by the medical provider and will be supplied separately to the Council / SAG. The revised medical plan will specifically address the London Ambulance Service comments, including the event risk tier position, the availability of alcohol, hot weather and heat-related illness controls, CQC registration / regulated-activity confirmation where applicable, and access / egress arrangements for emergency vehicles. The medical team will maintain a treatment point within the event site and will remain in communication with Event Control. Where a patient requires hospital transfer or emergency escalation, the medical team will liaise with ambulance services. The Medical Lead will advise Event Control on health-related operational issues during the event. The medical treatment point will maintain a clear access and egress route for emergency response. Emergency vehicle access measurements and clearance requirements will be verified within the final site inspection and cross-checked against the revised medical plan and fire risk assessment. The organisers recognise the need to maintain an emergency vehicle access route with suitable width, height clearance and turning/egress arrangements throughout build, live operation and de-rig. Medical Needs Risk Assessment: FRONTLINE MEDICAL RESPONSE LTD has been appointed as the event medical provider. The planned deployment noted in the current EMP remains 2 paramedics, 5 first responders, 1 nurse and 1 ambulance vehicle, but this will be reviewed by the provider. The event will not open to the public unless the agreed medical provision is present on site, equipped, briefed and in communication with Event Control. The event though planned for 4,999 we anticipate event to attract around 4300-4600 people based on current projections which we believe the current provisions should suffice. Alcohol and Heat Considerations: because alcohol will be available at the event and the event takes place in summer, the medical provider will be asked to include specific controls for intoxication, dehydration, heat exhaustion, heat stroke, collapse, welfare escalation and ambulance handover. Free drinking water, welfare support, shaded/rest areas where practicable and hydration messaging will support the medical plan. 15. ALCOHOL AND DRUG MANAGEMENT Alcohol sales at the event will operate only under the approved licence arrangements for the event. Details of the licence holder, authorised person / Designated Premises Supervisor where applicable, and the relevant licensing arrangements have been provided to the Council as part of the licence application process. The EMP does not repeat those personal or licence-holder details, but the event alcohol operation will be delivered in accordance with the approved licence, authorised hours, licence conditions and any requirements issued by the Licensing Authority or responsible authorities. Alcohol service will be managed by appropriately briefed bar staff under the supervision of the Bar Manager. Challenge 25 will apply at all bars. Acceptable proof of age will be checked where required and refused sales or intoxication-related refusals will be recorded by bar management. Staff will refuse service to persons who appear intoxicated or where service would otherwise be inappropriate. Security and bar teams will communicate where alcohol-related concerns arise, and any repeated or serious concern will be escalated to Event Control. The event’s welfare and hydration arrangements support the alcohol management strategy. Free drinking water will be available, and bar operators will be instructed to provide water to individuals displaying signs of intoxication, dehydration or distress where appropriate. Drug-related concerns will be managed through security escalation, welfare support and Event Control logging. Security will refuse entry or remove persons where lawful and appropriate, and serious concerns will be escalated to Police and/or medical staff as required. 16. TRADER FOOD SAFETY COMPLIANCE AND TRADER MANAGEMENT Trader and food safety compliance is a core part of the event management process. All traders will be required to provide compliance information before being permitted to trade. This will include local authority food business registration, food hygiene rating, public liability insurance, food safety risk assessment, allergen information, evidence of suitable food hygiene training where applicable, and gas/electrical documentation where applicable. The organiser will retain trader compliance records and provide them to Environmental Health where specifically requested. Food traders must be registered with the relevant local authority and must provide details of the authority with which they are registered. This requirement supports the Council’s expectation that trader details can be checked in good time. Traders must also comply with any additional requirements set out by Environmental Health or the organising team. Trader Schedule Timeline: At least 6 weeks before the event, a full trader schedule will be submitted to Hillingdon Council Environmental Health. This schedule will include trader name and contact details, home local authority registration, type of food sold, food hygiene rating, gas/electrical safety certificate references, public liability insurance and allergen information arrangements. The organisers will maintain a trader schedule and will ensure that trader compliance documentation is collected and reviewed in advance. Traders who fail to provide satisfactory documentation will not be permitted to operate at the event. Each food trader will also be required, as a mandatory condition of trading, to bring and maintain a suitable fire blanket at their stall. Traders using deep fat frying or other cooking oils must additionally provide the appropriate extinguisher type for their cooking risk. Food Business Water and Hygiene Provision: Food businesses will be required to bring and operate their own self-contained compliant handwashing and equipment-cleaning arrangements suitable for their menu, risk profile and trading operation. Hand sanitiser stations will be provided at appropriate public-facing locations as supplementary hygiene support for guests and staff, but they will not replace the food business operator’s own legal hygiene duties. Traders must not rely on public toilet facilities as their food business handwashing provision. Gas, Hot Surface and Public Protection Controls: Catering units using LPG, cooking appliances, heated equipment or electrical equipment will be subject to additional fire and safety checks before opening. LPG cylinders must be stored upright, secured and separated from public access. Hot cooking surfaces, gas appliances, trailing cables and rear-of-stall service areas must be positioned behind the trader frontage and protected from public access, particularly children. Any trader failing the opening inspection will remain closed until the issue is corrected. On-Site Inspection: Before any food trader opens to the public, the Safety Manager or appointed competent person will complete an opening check covering stall position, LPG storage, gas hose condition, fire blanket, extinguisher provision, cable safety, cleanliness, handwashing provision, allergen display and safe operation. Any trader failing inspection will remain closed until the issue is corrected. Wastewater and Trader Waste: Food traders must retain wastewater in suitable sealed containers and must not discharge wastewater onto the ground, into surface water drains or into public areas. Wastewater and food business waste must be removed by the trader or transferred to the designated waste arrangements agreed by the organiser. Trader waste must be contained within the trader area and moved to the designated waste point as instructed by the event team. Traders will be allocated positions that support safe circulation, fire separation and operational access. Fire blankets are mandatory at all food stalls and sand buckets will be positioned at generator, fuel and LPG storage/control points where identified in the fire plan. 17. FIRE SAFETY MANAGEMENT Fire safety planning has been undertaken in accordance with relevant event safety guidance. Planned fire-fighting provision will include ABC class dry powder portable fire extinguishers at general public, stage and perimeter locations, 2 kilogram CO2 extinguishers at electrical distribution, control and generator positions, and wet chemical extinguishers at catering units using cooking oils or frying equipment. Fire blankets will be mandatory at each food stall and sand buckets will be positioned at relevant generator, fuel and LPG storage/control points. Temporary electrical systems will comply with BS 7909 and catering traders using LPG or cooking appliances will be required to provide appropriate safety equipment and documentation. Temporary Structures: Temporary structures will include the temporary stage, food trader marquees, bar structures and any operational gazebos/marquees required for welfare, medical, production or site management. GTAV LTD, represented by Sunny Gill, will provide the temporary stage. Stall owners will supply their own marquees / temporary tented structures where required. Final temporary structure details, including dimensions, supplier details, flame-retardancy certification, anchoring/ballast method, structural loading, windage considerations and installation sign-off, will be retained by the organiser. No temporary structure will be used unless it has been installed in accordance with supplier specification and checked before public opening. Build-Up and Build-Down: Temporary structures, staging, power, fencing, sanitation, barriers, trader infrastructure and welfare points will be installed before public opening and checked as part of the pre-opening site safety inspection. Build-down will not commence in public areas until public egress has been completed and Event Control confirms that the relevant area is clear. Contractors will dismantle infrastructure in an orderly sequence while maintaining emergency access and avoiding unnecessary noise near residential areas after 23:00. Fire Risk Assessment: The Fire Risk Assessment is being updated separately by the appointed risk assessor, Lethal Ltd, and will be shared separately via email with the Council/SAG and London Fire Brigade. The revised FRA will supersede the previous internal fire assessment summary and will include the additional detail requested by the Fire Brigade, including temporary structures, LPG/catering controls, generator/fuel controls, exit capacity, evacuation routes, emergency vehicle access, and fire-related interaction between public egress and vehicle routes. The final FRA / fire safety review will include a capacity calculation and evacuation flow-rate assessment for the event site, taking account of the main entrance/exit arrangement, the 8 metre main entrance width, emergency exit widths, and the safe direction of evacuees toward the assembly areas shown on the site plan. Calculations and assumptions will be referenced back to recognised event/fire-safety guidance, including the Purple Guide and the relevant open-air event fire safety guidance. Emergency access will be re-checked before public opening, with particular attention to maintaining a clear route suitable for emergency vehicles and avoiding obstruction by vehicles, traders, barriers, toilets, generator positions, queues, waste points or temporary structures. Six dedicated fire stewards, in addition to general security, will be deployed across the site, with specific responsibilities for monitoring trader areas, generator zones and evacuation routes. All stewards and security will receive basic fire awareness training during briefings. The Safety Manager will ensure that pre-opening inspections include verification of fire points, extinguisher positioning, LPG controls, generator/fuel separation, clear emergency routes, suitable signage and access to assembly areas. Any fire-related incident will be escalated immediately to Event Control and emergency services will be called where required. 18. NOISE AND SOUND POLLUTION MANAGEMENT Noise management is a significant consideration for an outdoor music event, even though the venue is set away from residential dwellings and is surrounded by school grounds, woodland and industrial land. The organisers recognise that sound can travel beyond the immediate event area and have therefore implemented a specific sound control approach to reduce the risk of nuisance. The anticipated sound level inside the event venue is approximately 80 dB, with an anticipated C-weighted peak sound pressure level of approximately 90 dB. At the venue perimeter, noise will be monitored against a control benchmark of 65 dB(A) LAeq over a 5-minute period, with additional readings taken where required at the nearest accessible noise-sensitive receptor or complaint location. Sound System Design and Placement: Directional speaker systems will be used to focus sound toward the audience and minimise spill-over into surrounding areas.