Corporate Resources SC

Minutes CORPORATE RESOURCES & INFRASTRUCTURE SELECT COMMITTEE 4 March 2025 Meeting held at Committee Room 5 - Civic Centre Committee Members Present: Councillors John Riley (Chair), Adam Bennett (Vice -Chair), Kaushik Banerjee, Farhad Choubedar, Stuart Mathers (Oppositi on Lead), Elizabeth Garelick and Narinder Garg LBH Officers Present: Anisha Teji – Senior Democratic Services Officer , Kirstie Newham – Emergency Management & Response Service Manager , Gary Penticost – Director of Operational Assets, Richard Webb – Director of Community Safety & Enforcement , Mark Preston – Private Sector Housing Officer 57. APOLOGIES FOR ABSENCE (Agenda Item 1) There were no apologies for absence received. 58. DECLARATIONS OF INTEREST IN MATTERS COMING BEFORE THIS MEETING (Agenda Item 2) There were no declarations of interest. 59. MINUTES OF THE PREVIOUS MEETING (Agenda Item 3) RESOLVED: That the minutes of the meeting from 11 February 2025 be approved subject to a minor correction in the attendee list. 60. TO CONFIRM THAT THE ITEMS OF BUSINESS MARKED AS PART I WILL BE CONSIDERED IN PUBLIC AND THAT THE ITEMS MARKED AS PART II WILL BE CONSIDERED IN PRIVATE (Agenda Item 4) It was confirmed that agenda items 5 -8 would be heard in Part I and agenda item 9 would be heard in Part II. 61. BUILDING SAFETY STRATEGY - ANNUAL MONITORING REPORT (Agenda Item 5) The Director of Operational Assets introduced the Annual Monitoring Report on Building Safety Strategy . The report provided an update on the Building and Tenancy Safety Strategy for Council-owned residential dwellings, including high -rise buildings. It outlined the implementation of the Building Safety Act 2022, which became fully enforceable in October 20 23, requiring landlords of high -risk residential buildings to have safety measures in place. The strategy included an operational delivery plan for 2022-2025, collaboration with the London Fire Brigade, and various safety measures such as fire risk assessm ents, fire door replacements, and sprinkler system installations. The report also highl ighted the Housing Management Service's draft strategy for ensuring compliance with safety regulations and maintaining resident safety. Members enquired about the strategy specifically if there were any major differences in the targets compared to the previous year. Officers explained that there were no major differences but some items appeared stagnant and were under review. The documents were updated quarterly. There were also further queries about the measures in place for fire safety, to which officer s detailed the various elements such as pre -design, design, planning, building control, maintenance and management for tenancy. The Committee sought further informatio n on human behaviour and how this impacted fire safety in high rise buildings. Officers highlighted the efforts made by the police and anti-social behaviour team to ensure robust security access and prevent non residents from entering the buildings. The us e of technology and early detection intelligence to prevent initial fire incident was also explained to Members. In response to questions about the stay - put policy and its effectiveness in the event of fires, it was noted that all high -rise buildings ha d been assessed as low risk and that the stay-put policy was still advised unless there was a fire in the property, in which case tenants should evacuate. The importance of tenant engagement and awareness was also stressed, with dedicated tenancy engagemen t officers in regular communications with tenants to address any issues. Clarification was sought on the fire door replacement programme, specifically the number of door sets replaced. It was confirmed that a total of 5674 door sets had been replaced and that the programme was ongoing, with a target completion date of 2026. Further information was also provided on the purchase of new properties and the fire safety measures in place for these buildings. During Member discussions, the Committee noted the involvement of the London Fire Brigade in resident education and awareness. It was conf irmed that the fire service regularly visited high -rise blocks to familiarise themselves with the building layout and provide free smoke alarms and other safety informat ion. The importance of raising awareness about the dangers of bringing hazardous items into buildings was also discussed. The Committee thanked officers for their work and the report. RESOLVED: That the Corporate Resources and Infrastructure Select Com mittee noted the supporting information for Fire Safety and Operational Delivery Plan. 62. EMERGENCY RESPONSE SERVICE (GRENFELL TOWN INQUIRY RECOMMENDATIONS) PRESENTATION (Agenda Item 6) The Emergency Management & Response Service Manag er provided the Committee with an overview of Hillingdon's progress in implementing key resilience recommendations from the Grenfell Tower Inquiry Phase 2. Members heard that a Red-Amber-Green (RAG) assessment was used to evaluate the status of various r ecommendations, focusing on areas such as LLAG guidance, training for key officers, humanitarian assistance plans, resilience as an organ isational responsibility, electronic resident registration, temporary accommodation, financial assistance, key worker a rrangements, and communication with impacted residents. The presentation highlight ed the challenges faced and the actions taken to address these recommendations, with a particular emphasis on the need for clearer guidance, structured training, improved communication and better coordination across all services areas. During Member discussion s, the financial difficulties of all local authorities and the reliance on digital processes was noted. The swift response of the London Borough of Hillingdon during the pandemic was discussed where staff quickly turned into emergency workers. Officers emphasised that risk should be based on consequence not just likelihood and there was a need to challenge central government funding. Suggestions to be best prepared for se rious incidents included thinking out of the box initiatives like emergency centres tra ining for all local authority staff, and regional and mutual aid procedures. In response to questions about the types of emergencies that could be encountered and the scale of response required, it was explained that emergencies varied in size, scale and complexity and arrangements were designed to be flexible and scalable. Further information was sought on the arrangements for displaced residents during major incidents and the impact of emergencies on housing. The importance of mutual assistance betwee n boroughs and the need for a coordinated response was emphasised. The importance of investment and resource s to develop community resilience was highlighted. The Committee echoed the importance of embedding resilience in employees. It was noted that key workers came from various employment sectors, not only social care and there was a need to identify and deploy key workers effectively during emergencies. The Committee concluded with a discussion on the importance of cultural change within the London B orough of Hillingdon to prioriti se emergency planning and resilience. Leadership and decision-making in driving this change was stressed and the need for a collective ef fort across local authorities to enhance emergency preparedness. The Committee thanked the Emergency Management & Response Service Manager for their presentation and commended their drive. RESOLVED: That the Committee noted the information in the presentation. 63. CABINET FORWARD PLAN (Agenda Item 7) RESOLVED: That the Cabinet Forward Plan be noted. 64. WORK PROGRAMME (Agenda Item 8) The Committee discussed the work programme and noted CIPFA’S involvement in reviewing and supporting the finance team to build capacity and address audit report recommendations. It was suggested whether updates on financial improvements based on these recommendations could be provided to the Select Committee. RESOLVED: That the updates to the work programme be noted and agreed. 65. BUILDING SAFETY PROGRAMME - FIRE SAFETY IN PRIVATE SECTOR MID AND HIGH-RISE BLOCKS OF FLATS (Agenda Item 9) The reports in Part 2 of this agenda are not for publication because they invo lve the disclosure of information in accordance with Section 100(A) and Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended), in that they contain exempt information and the public interest in withholding the information outweighs the public interest in disclosing it. The Director of Community Safety & Enforcement and the Private Sector Housing Officer provided the Committee with an update on the Building Safety Programme (BSP) initiated by the London Borough of Hillingdon to improve fir e safety in mid and high-rise blocks of flats following the Grenfell Tower tragedy. Members heard about the progress made, including the identification and investigation of high -rise and mid -rise buildings, the enforcement actions taken, and the challenge s faced due to funding constraints. The report also highlighted the legislative context , the role of various stakeholders, and the potential impact of the government's Remediation Acceleration Plan. The Committee agreed that a redacted version of the Repo rt should be released in the public domain in recognition of the significant public interest in the subject matter. RESOVLED: That the Committee: 1. Noted the contents of the report. 2. Noted the need to press central Government to continue providing New Burdens funding for this important project. 3. Resolved to release a version of the report, a s agreed by the Committee and Cabinet Member, into the public domain for transparency The meeting, which commenced at 7.00 pm, closed at 9.28 pm. These are the minutes of the above meeting. For more information on any of the resolutions please contact Anisha Teji, Senior Democratic Services Officer on ateji@hillingdon.gov.uk or 01895 277655. Circulation of these minutes is to Councillors, Officers, the Press and Members of the Public.

Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Budget & Spending Report – Select Committee Monitoring Committee name Corporate Resources and Infrastructure Select Committee Corporate Director(s) responsible Richard Ennis - Corporate Director of Finance Matthew Wallbridge - Chief Operating Officer Corporate Services Karrie Whelan - Corporate Director Place Papers with report N/A Ward All RECOMMENDATION 1. That the Committee agree the proposed approach to financial monitoring at this select committee as set out in this report. HEADLINES 2. This monitoring report will provide an overview of financial performance relevant to the Select Committee. The proposed structure and approach to this report is detailed in the Supporting Information section below. Corporate Directors, supported by their Finance Business Partners, will attend the meeting to provide further details and clarifications. SUPPORTING INFORMATION 3. APPROACH 4. The establishment of this select committee is part of our commitment to transparency and ensuring rigorous scrutiny of the council’s finances. 5. Table 1 below provides a detailed breakdown of the Corporate Resources and Infrastructure Committee’s budget by portfolio and service area. It includes adjustments made to the 2024/25 budget for inflation, corporate adjustments, growth and savings. 6. Table 2 provides a detailed breakdown of the 2025/26 savings by portfolio, and Table 3 provides a detailed breakdown of the 2025/26 growth by portfolio. 7. Table 4 provides a detailed breakdown of the 2025/26 proposed transformation capitalisation expenditure applicable to this Select Committee. 8. Table 5 provides a breakdown of the General Fund Capital Programme budget for 2025/26, while Table 6 offers a detailed breakdown of the HRA Capital Programme budget for 2025/26. 9. In the next select committee meeting on 17 th June and in future meetings, we will report on the 2025/26 budget as shown Table 1. These reports will cover:  How much has been spent during the year to date against the profiled budget. Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025  The area's delivery against the savings that are expected of it and any forecast variance.  Where there are variances against the budget as a whole and what is being done to mitigate any adverse variances. 10. OVERALL FINANCIAL POSITION 11. Future reports will deal with the issues as set out in section 9 above. 12. SAVINGS 13. It is essential that the select committee increases the ability for the council to deliver its services within budget. The report will provide an update on the £11.565m savings to be achieved by the end of 2025/26. 14. Table 2 also outlines the cross-cutting savings proposals that are being jointly led by corporate directors. These include initiatives such as the Target Operating Model, Procurement Savings, and the Review of Employee Terms and Conditions. 15. RISKS & MITIGATIONS 16. The report will identify key risks, along with the actions being taken to mitigate these risks. Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Table 1: 2025/26 Budget Position Portfolio Service 24/25 Budget Inflation Corporat e Adjs Growth Savings Budget Transfers 25/26 Budget (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) Property, Highways & Transport Director Property Services 2,206 64 500 0 -836 0 1,934 Property, Highways & Transport Director Operational Assets 3,534 87 0 0 -6 0 3,615 Property, Highways & Transport Head of Highways 2,640 28 0 0 -25 0 2,643 Property, Highways & Transport Total 8,380 179 500 0 -867 0 8,192 Finance & Transformation Director Service Finance 5,363 94 0 0 -92 0 5,365 Finance & Transformation Director Strategic & Operational Finance 6,660 552 2,672 0 -911 204 9,176 Finance & Transformation Head of Procurement and Commissioning 7,852 -254 0 1,300 -12 0 9,089 Finance & Transformation Head of Statutory Accounting Investments & Pensions 17,647 22 1,409 0 -5 -204 18,869 Finance & Transformation Head of Internal Audit and Risk Assurance 548 17 0 0 -78 0 284 Finance & Transformation Head of Counter Fraud 1,231 41 0 0 -192 0 1,080 Finance & Transformation Head of Transformation 68 -25 0 0 0 0 43 Finance & Transformation Total 39,368 446 4,081 1,300 -1,289 0 43,906 Corporate Services Head of Democratic Services 2,404 132 0 0 -60 0 2,476 Corporate Services Head of Legal Services 2,320 103 0 0 -357 0 2,066 Corporate Services Head of Communications 627 17 0 0 64 0 708 Corporate Services Head of Human Resources 2,417 35 0 0 -164 0 2,288 Corporate Services Head of Business Intelligence 833 17 0 0 -11 0 838 Corporate Services Head of Technology 9,298 88 450 0 -195 0 9,642 Corporate Services Head of Customer Experience 2,561 65 0 0 -1,910 0 715 Corporate Services Director Digital Data & Technology -652 0 0 500 -1,000 0 -1,153 Corporate Services Head of Business Administration 3,648 112 0 0 -57 0 3,703 Corporate Services Head of Digital 1,368 16 0 0 -18 0 1,366 Corporate Services Total 24,824 584 450 500 -3,708 0 22,650 Corporate Resources & Infrastructure Total 72,572 1,209 5,031 1,800 -5,865 0 74,747 Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Table 2: 2025/26 Savings Proposals Portfolio Savings Proposal 2025/26 (£'000) Property, Highways & Transport Garrage Voids -260 Property, Highways & Transport Fees & Charges Inflationary Uplifts -252 Property, Highways & Transport Review of Commercial Leases -200 Property, Highways & Transport Council Assets -75 Property, Highways & Transport Rateable Savings -65 Property, Highways & Transport Increase MVF by 1% 15 Property, Highways & Transport Total -867 Finance & Transformation Revenue & Benefits - Automations & Customer Contact -334 Finance & Transformation Older People's Discount - Latest Demand -200 Finance & Transformation Increase MVF by 1% -139 Finance & Transformation Counter Fraud: Review of Capability, Capacity and Activity -107 Finance & Transformation Future of Financial Systems - Full Year Effect -100 Finance & Transformation Cashflow Measures -100 Finance & Transformation Pension Payment Cashflow Measures -95 Finance & Transformation Internal Audit Staffing Cost Reduction -73 Finance & Transformation Counter Fraud Funding Strategy -72 Finance & Transformation ZBB Vacant Post Deletions -69 Finance & Transformation Total -1,289 Corporate Services Reshaping Customer Experience and Business Support -1,876 Corporate Services Digital & Intelligence Cost Rebasing Review -1,000 Corporate Services Legal Services; Fees & Charges -326 Corporate Services Digital and Technology Contract Review -163 Corporate Services Increase MVF by 1% -140 Corporate Services Human Resources Service Review -139 Corporate Services Communications; Outsourcing of the Council's Film Office -60 Corporate Services Democratic Services; Registration Service Income Maximisation -30 Corporate Services Democratic Services; Remove Hard Copy Agendas for Statutory Meetings -15 Corporate Services Fees & Charges Inflationary Uplifts 41 Corporate Services Total -3,708 Corporate Resources & Infrastructure Total – excluding cross-cutting -5,865 Cross-Cutting Target Operating Model -5,000 Cross-Cutting Procurement Saving -600 Cross-Cutting Employee Terrms and Conditions Review -100 Cross-Cutting Total -5,700 Corporate Resources & Infrastructure Total - including cross-cutting -11,565 Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Table 3: 2025/26 Growth Portfolio Savings Proposal 2025/26 (£'000) Finance & Transformation Energy Consumption & Costs 1,000 Finance & Transformation Vehicle Repairs & Maintenance 300 Finance & Transformation Total 1,300 Corporate Services Digital & Intelligence Cost Rebasing 500 Corporate Services Total 500 Corporate Resources & Infrastructure Total 1,800 Table 4: 2025/26 Transformation Capital Expenditure Directorate Detail 25/26 (£'000) Property, Highways and Transport Environmental Services Delivery Model: In-depth reviews, options analysis and implementation plans for our key environmental services (targeting a reduction in general fund expenditure 450 Property, Highways and Transport Recycling and Food Waste: Work to divert food waste and recycling from the general waste stream to reduce disposal costs. 40 Property, Highways and Transport Planning and Growth Reform: Capturing revenue and streamlining the planning and growth functions to increase income and reduce costs 70 Property, Highways and Transport Total 560 Finance and Transformation Finance Improvement Plan: CIPFA expertise to review and modernise end to end financial management systems in order to ensure that our resources are accurately accounted for and spent wisely in Hillingdon 500 Finance and Transformation DSG and Education Finance: A focussed project to significantly improve the financial systems for the DSG and Education to streamline and better target funding 500 Finance and Transformation Total 1,000 Corporate Services Digital and Technology Innovation Projects: Implementation costs of providing digital, process and transformation support to the Council's savings initiatives 2,600 Corporate Services Corporate Services Improvement Programme: Implementation costs of providing more efficient technologies, streamline processes and enabling services to reduce council operating costs 450 Corporate Services Total 3,050 Cross Cutting Financial Systems Improvement Programme: Technology and digital components of the Finance Improvement Plan 1,500 Cross Cutting Target Operating Model: Supporting the redesign of the organisations systems, processes, people and policy frameworks (contributing to the £15m of savings in the MTFS) 760 Cross Cutting Commissioning and Procurement Improvement Project: Programme of work to streamline our procurement approach, reduce contract costs and identify more cost-effective options for service delivery (contributing to the £1.8m of savings in the MTFS) 250 Cross Cutting Integrated Front Door: Project to integrate access to services 300 Cross Cutting Service Innovation Fund: This fund will be used to develop and implement innovative savings opportunities 500 Cross Cutting Restructuring contingency: Support for costs associated with employment changes arising from implementing service reviews 500 Cross Cutting Total 3,810 Corporate Resources & Infrastructure Total 8,420 Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Table 5: General Fund Capital Programme Prior Year Budget Project Project Budget Total 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Major Projects Property, Highways and Transport 17,655 New West Drayton Leisure Centre 6,153 12,254 607 0 0 0 19,014 3,372 Hillingdon Water Sports Facility 10,128 3,000 10,000 0 0 0 23,128 6,468 Carbon Zero Initiatives 10,101 3,931 3,000 2,500 500 0 20,032 0 Refurbishment of Crematorium 0 900 5,400 2,700 0 0 9,000 0 Housing Developments 0 20,000 20,000 0 0 0 40,000 3,525 Civic Centre Transformation 5,000 6,048 2,400 2,400 0 0 15,848 10,142 Housing Company Financing 0 0 0 0 0 0 0 3,875 Cranford Park Heritage Lottery Project 244 300 50 0 0 0 594 2 Northwood Hills Library Buyback 0 2,390 0 0 0 0 2,390 3,176 Uxbridge Mortuary Extension 138 0 0 0 0 0 138 0 Charville Lane - Children Specialist House 3,030 1,225 86 0 0 0 4,341 0 Staying Close Project - Children's Respite 727 0 0 0 0 0 727 0 Family Hub Programme 1,750 400 66 75 1,325 0 3,616 11 Otterfield Road Library Buyback 0 1,384 464 20 0 0 1,868 0 Harlington Road Depot Fuel Pumps & Canopy 0 290 280 15 0 0 585 1,201 Battle of Britain Underground Bunker 50 380 0 0 0 0 430 67 New Years Green Lane Extension 150 782 0 0 0 0 932 Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Prior Year Budget Project Project Budget Prior Year Budget 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 567 Asha Day Centre Refurbishment 20 25 0 0 0 0 45 51 Motor Vehicle Workshop 0 0 0 0 0 0 0 133 Parking Improvements 175 226 0 0 0 0 401 55 Uxbridge Cemetery Gatehouse 46 0 0 0 0 0 46 0 Botwell Leisure Centre Adaptations 250 0 0 0 0 0 250 467 Flood Alleviation - Bessingby Park 62 300 300 50 0 0 712 101 Botwell Leisure Centre Football Pitch 99 0 0 0 0 0 99 2,071 Yiewsley / West Drayton Community Centre 43 0 0 0 0 0 43 2,659 Cedars & Grainges Car Park Improvement Works 10 0 0 0 0 0 10 0 Appropriation of Townfield to General Fund 0 100 0 0 0 0 100 Finance 0 DSG Capitalisation Support 4,000 4,000 0 0 0 0 8,000 0 Transformation Capitalisation Support 3,000 10,000 10,000 5,000 3,000 3,000 34,000 Residents' Services 1,511 Shopping Parades Initiatives 532 0 0 0 0 0 532 0 Waste Services Improvements 240 258 0 0 150 0 648 0 Green Spaces - Machinery 0 1,500 1,500 1,500 0 0 4,500 Health & Social Care 0 Investment in Care Home Capacity 6,000 4,500 10,000 10,000 0 0 30,500 Children, Families and Education 15,102 SRP/SEND 21,734 3,785 0 0 0 0 25,519 0 Additional Temporary Classrooms 0 0 0 0 0 0 0 23,453 Secondary Schools Expansions 0 0 0 0 0 0 0 Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Prior Year Budget Project Project Budget Total 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 95,664 Total Major Projects 73,682 77,978 64,153 24,260 4,975 3,000 248,048 Programme of Works Property, Highways and Transport N/A Highways Structural Works 9,573 11,000 10,000 10,000 10,000 10,000 60,573 N/A School Building Condition Works 7,028 3,000 3,000 3,000 3,000 3,417 22,445 N/A Disabled Facilities Grant 4,319 2,146 2,146 2,146 2,146 2,146 15,049 N/A Transport for London 1,481 1,458 1,458 1,458 1,458 1,458 8,771 N/A Property Works Programme 1,256 675 1,840 1,480 1,520 766 7,537 N/A Street Lighting Replacement 925 1,000 1,050 1,100 1,150 925 6,150 N/A Leisure Centre Refurbishment 748 100 100 100 100 100 1,248 N/A Highways Bridges and Structures 300 400 415 430 450 300 2,295 N/A CCTV Programme 349 184 187 187 187 187 1,281 N/A Road Safety 120 120 120 120 120 120 720 N/A Environmental and Recreational Initiatives - Pollution Screening 484 0 0 0 0 0 484 N/A HS2 Road Safety Fund 338 0 0 0 0 0 338 N/A HS2 Amenity Fund 212 0 0 0 0 0 212 N/A Bowls Clubs Refurbishments 63 0 0 0 0 0 63 N/A Emergency Active Travel 41 0 0 0 0 0 41 N/A Highways Section 106 Projects 109 0 0 0 0 0 109 Finance N/A Purchase of Vehicles 4,511 2,761 3,375 3,832 9,585 1,750 25,814 Corporate Services N/A Corporate Technology and Innovation 4,518 6,446 3,384 1,634 1,634 1,634 19,250 Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Prior Year Budget Project Project Budget Total 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 N/A Older Peoples Initiatives 200 200 200 200 200 200 1,200 Residents' Services N/A Chrysalis Programme 2,228 1,000 1,000 1,000 1,000 1,000 7,228 N/A Infrastructure Investment 0 2,000 0 0 0 0 2,000 N/A Playground Replacement Programme 200 300 200 200 200 200 1,300 N/A Sports Club Rebuild / Refurb Programme 107 0 0 0 0 0 107 N/A Environmental and Recreational Initiatives - Green Spaces 677 0 0 0 0 0 677 Children, Families and Education N/A Devolved Capital to Schools 385 385 385 385 385 385 2,310 N/A Youth Provision 753 400 0 0 0 0 1,153 Health and Social Care N/A Equipment Capitalisation - Social Care 2,850 2,850 2,850 2,850 2,850 2,850 17,100 Total Programme of Works 43,775 36,425 31,710 30,122 35,985 27,438 205,455 Development & Risk Contingency N/A General Contingency 1,974 0 0 2,000 2,000 2,000 7,974 Total Development & Risk Contingency 1,974 0 0 2,000 2,000 2,000 7,974 95,664 Total GF Capital Programme 119,431 114,403 95,863 56,382 42,960 32,438 461,477 Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 Table 6: HRA Capital Programme Budget Project Total Project Estimated Unit Numbers 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Major Projects 197,073 Development 430 35,592 31,334 112,979 15,917 603 647 119,049 Acquisitions 302 79,645 39,404 0 0 0 0 24,000 Contingency 4,000 4,000 4,000 4,000 4,000 4,000 340,122 Total Major Projects 732 119,237 74,739 116,979 19,917 4,603 4,647 Housing Regeneration Programme 124,652 Housing Regeneration Programme 370 24,152 16,020 13,206 41,812 29,462 0 7,645 Regeneration Land Assembly 7,645 0 0 0 0 0 132,297 Total Housing Regeneration Programme 370 31,797 16,020 13,206 41,812 29,462 0 HRA Programmes of Work 190,159 Works to Stock programme 35,426 37,163 34,393 29,728 26,966 26,483 44,888 Green Homes Initiatives 6,756 7,402 7,845 7,483 7,701 7,701 235,047 Total Works to Stock 42,182 44,565 42,238 37,211 34,667 34,184 707,467 Total HRA Capital Programme Expenditure 1,102 193,216 135,324 172,424 98,940 68,732 38,831 Classification: Public Corporate Resources and Infrastructure Committee - 10 April 2025 PERFORMANCE DATA N/A RESIDENT BENEFIT Regular monitoring of financial performance ensures that spending and savings targets are met, which supports the efficient delivery of services to residents. By closely tracking expenditure and identifying variances, the council can take timely corrective actions to address overspending and mitigate risks. This also enhances public transparency and accountability, providing residents with confidence that their Council is managing finances prudently and prioritising their needs. Overall, regular monitoring supports safeguarding the Council's finances and the delivery of quality services to residents. FINANCIAL IMPLICATIONS This is primarily a finance report and the implications are set out in the main body of the report above. LEGAL IMPLICATIONS There are no direct legal implications arising from regular monitoring of the council’s finances by select committees. Democratic Services advise that effective overview and scrutiny arrangements require access to the information under the committee’s purview and, in accordance with the 2024 S tatutory Scrutiny Guidance, such information includes finance and risk information from the Council, and its partners where relevant. BACKGROUND PAPERS NIL APPENDICES NIL

Corporate Resources and Infrastructure Select Committee – 4 March 2025 Part I – Public CABINET FORWARD PLAN Committee name Corporate Resources & Infrastructure Select Committee Officer reporting Anisha Teji, Democratic Services Papers with report Appendix A – Latest Forward Plan Ward As shown on the Forward Plan HEADLINES To monitor the Cabinet’s latest Forward Plan which sets out key decisions and other decisions to be taken by the Cabinet collectively and Cabinet Members individually over the coming year. The report sets out the actions available to the Committee. RECOMMENDATION That the Committee considers the Cabinet Forward Plan. SUPPORTING INFORMATION The Cabinet Forward Plan is published monthly, usually around the first or second week of each month. It is a rolling document giving the required public notice of future key decisions to be taken. Should a later edition of the Forward Plan be published after this agenda has been circulated, Democratic Services will update the Committee on any new items or changes at the meeting. As part of its Terms of Reference, each Select Committee should consider the Forward Plan and, if it deems necessary, comment as appropriate to the decision -maker on the items listed which relate to services within its remit. For reference, the Forward Plan helpfully details which Select Committee’s remit covers the relevant future decision item listed. The Select Committee’s monitoring role of the Forward Plan can be undertaken in a variety of ways, including both pre-decision and post-decision scrutiny of the items listed. The provision of advance information on future items listed (potentially also draft reports) to the Committee in advance will often depend upon a variety of factors including timing or feasibility, and ultimately any such request would rest with the relevant Cabinet Member to decide. However, the 2019 Protocol on Overview & Scrutiny and Cabinet Relations (part of the Hillingdon Constitution) does provide guidance to Cabinet Members to:  Actively support the provision of relevant Council information and other requests from the Committee as part of their work programme;  Where feasible, provide opportunities for committees to provide their input on forthcoming executive reports as set out in the Forward Plan to enable wider pre -decision scrutiny (in addition to those statutorily required to come before committees, i.e. policy framework documents – see para. below). As mentioned above, there is both a constitutional and statutory requirement for Select Committees to provide comments on the Cabinet’s draft budget and policy framework proposals after publication. These are automatically scheduled in advance to multi-year work programmes. Corporate Resources and Infrastructure Select Committee – 4 March 2025 Part I – Public Therefore, in general, the Committee may consider the following actions on specific items listed on the Forward Plan: Committee action When How 1 To provide specific comments to be included in a future Cabinet or Cabinet Member report on matters within its remit. As part of its pre-decision scrutiny role, this would be where the Committee wishes to provide its influence and views on a particular matter within the formal report to the Cabinet or Cabinet Member before the decision is made. This would usually be where the Committee has previously considered a draft report or the topic in detail, or where it considers it has sufficient information already to provide relevant comments to the decision-maker. These would go within the standard section in every Cabinet or Cabinet Member report called “Select Committee comments”. The Cabinet or Cabinet Member would then consider these as part of any decision they make. 2 To request further information on future reports listed under its remit. As part of its pre-decision scrutiny role, this would be where the Committee wishes to discover more about a matter within its remit that is listed on the Forward Plan. Whilst such advance information can be requested from officers, the Committee should note that information may or may not be available in advance due to various factors, including timescales or the status of the drafting of the report itself and the formulation of final recommendation(s). Ultimately, the provision of any information in advance would be a matter for the Cabinet Member to decide. This would be considered at a subsequent Select Committee meeting. Alternatively, information could be circulated outside the meeting if reporting timescales require this. Upon the provision of any information, the Select Committee may then decide to provide specific comments (as per 1 above). 3 To request the Cabinet Member considers providing a draft of the report, if feasible, for the Select Committee to consider prior to it being considered formally for decision. As part of its pre-decision scrutiny role, this would be where the Committee wishes to provide an early steer or help shape a future report to Cabinet, e.g., on a policy matter. Whilst not the default position, Select Committees do occasionally receive draft versions of Cabinet reports prior to their formal consideration. The provision of such draft reports in advance may depend upon different factors, e.g., the timings required for that decision. Ultimately any request to see a draft report early would need the approval of the relevant Cabinet Member. Democratic Services would contact the relevant Cabinet Member and Officer upon any such request. If agreed, the draft report would be considered at a subsequent Select Committee meeting to provide views and feedback to officers before they finalise it for the Cabinet or Cabinet Member. An opportunity to provide specific comments (as per 1 above) is also possible. 4 To identify a forthcoming report that may merit a post- decision review at a later Select Committee meeting As part of its post-decision scrutiny and broader reviewing role, this would be where the Select Committee may wish to monitor the implementation of a certain Cabinet or Cabinet Member decision listed/taken at a later stage, i.e., to review its effectiveness after a period of 6 months. The Committee should note that this is different to the use of the post-decision scrutiny ‘call-in’ power which seeks to ask the Cabinet or Cabinet Member to formally re-consider a decision up to 5 working days after the decision notice has been issued. This is undertaken via the new Scrutiny Call-in App members of the relevant Select Committee. The Committee would add the matter to its multi- year work programme after a suitable time has elapsed upon the decision expected to be made by the Cabinet or Cabinet Member. Relevant service areas may be best to advise on the most appropriate time to review the matter once the decision is made. BACKGROUND PAPERS  Protocol on Overview & Scrutiny and Cabinet relations adopted by Council 12 September 2019  Scrutiny Call-in App

Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) 285 Participation in collaborative procurement for the supply and install of electric vehicle charge points across the borough Cabinet will consider the Council's participation in a multi London borough partnership for (a) applying for grant funding via the Department for Transport's Local EV Infrastructure (LEVI) programme and (b) be named in a collaborative procurement for the supply, install of electric vehicle charge points across the Borough N/A Cllr Steve Tuckwell - Planning, Housing & Growth Corporate Resources & Infrastructure Roy Thabrew / Moaz Khan / Allison Mayo Karrie Whelan NEW ITEM Private (3) 287 Highways Structural Programme 2025/26 Cabinet will agree the programme of road, footway and highways works for the 2025/26 period, along with the relevant release of funding and any delegations required for subsequent efficient decision-making. N/A Cllr Steve Tuckwell - Planning, Housing & Growth Corporate Resources & Infrastructure Gurmeet Matharu Karrie Whelan NEW ITEM Private (3) 289 Heathrow Residential Property Leases Cabinet will consider leasing a number of properties in the Heathrow area to reduce expenditure on temporary accommodation. Heathrow Villages Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Craig Spence Dan Kennedy / Karrie Whelan NEW ITEM Private (3) 229 HRA Asset Management Plan This reports seeks approval of the Council's Asset Management Plan for the Housing Revenue Account, which provides details of how the Council will discharge is duty to properly maintain and manage its Social Housing properties. N/A Cllr Jonathan Bianco - Corporate Services & Property / Cllr Steve Tuckwell - Planning, Housing & Growth Corporate Resources & Infrastructure Bobby Finch Karrie Whelan Public 266 Contingent Labour review This report provides a review of the Council's external contingent (temporary) labour services and for Cabinet to consider any decisions as a result. N/A Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Tony Sweeting Matthew Wallbridge Service users including: Adults Social Care and Health, Children’s Services, Waste and Repairs teams. Private (3) SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the remainder of the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI = Standard Item each month/regularly Cabinet meeting - Thursday 10 April 2025 (report deadline 19 March) 1 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. Cabinet will also consider the fees related to the summer activity offer for children. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public 250 Banking, Client Money Manager and Merchant Services The Cabinet Member will consider contracts decisions for the Council's banking services, Client Money Manager Account and Merchant Services. N/A Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Annette Reeves / Michelle Kenyon Richard Ennis Private (3) 265 Platinum Jubilee Leisure Centre - Contract Variation Cabinet will consider the variation of the contract and lease with the Council's Leisure Operator to include the new Platinum Jubilee Leisure Centre in West Drayton. Cabinet provided the necessary delegated authority for this on 23 March 2023. West Drayton Cllr Ian Edwards - Leader of the Council / Cllr Martin Goddard - Finance & Transformation / Cllr Eddie Lavery - Community & Environment Corporate Resources & Infrastructure Nicky McDermott Richard Ennis / Dan Kennedy Private (3) 280 Council's Revenues, Benefits & Housing Systems Contract Cabinet will consider the award of a long-term contract for the continued provision of the hosted, support & maintenance of the Housing & Revenue and Benefits systems N/A Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Helen Vincent Matthew Wallbridge NEW ITEM Private (3) 283 Fleet Replacement Programme - purchase of seven small street sweepers As part of the Council's fleet replacement programme, Cabinet will consider the procurement of seven street sweepers required as part of its operational mix to maintain cleanliness standards across the Borough. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Stephen Gunter / Michelle Kenyon Richard Ennis NEW ITEM Private (3) Cabinet Member Decisions expected - April 2025 Cabinet meeting - Thursday 22 May 2025 (report deadline 30 April) 2 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly 284 The Electrical Testing, Repairs & Upgrade Service Contract Cabinet will consider a tender for the provision of Electrical Testing, Repairs & Upgrade Service Contract for council properties for a Two Year Period. N/A Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure John Philips Karrie Whelan NEW ITEM Private (3) SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Budget Outturn 2024/25 Cabinet will review the Council's budget outturn position for the previous financial year. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the remainder of the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) Cabinet meeting - 26 June 2025 (report deadline 4 June) Cabinet meeting - 24 July 2025 (report deadline 2 July) 3 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. Cabinet will also consider the fees related to the summer activity offer for children. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. Cabinet will also consider the fees related to the summer activity offer for children. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public 282 London Borough of Hillingdon Digital Strategy - annual report In approving the Council's Digital Strategy 2024-2027 in October 2024, Cabinet also agreed to receive an annual report setting out progress delivering the Strategy, the delivery of associated savings targets and to make any further decisions on programmes and projects or further delegated authority required to implement such activity. N/A Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Darren Persaud Matthew Wallbridge Corporate Resources & Infrastructure Select Committee NEW ITEM Public Cabinet meeting - Thursday 23 October 2025 (report deadline 1 October) Cabinet meeting - Thursday 18 September 2025 (report deadline 27 August) 4 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI Transport for London Local Implementation Plan - Annual Spending Submission Cabinet will consider the Council's submission to Transport for London for funding on local transport infrastructure projects. All Cllr Jonathan Bianco - Property, Highways & Transport Corporate Resources & Infrastructure Alan Tilly / Sophie Wilmot Karrie Whelan Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. Cabinet will also consider the fees related to the summer activity offer for children. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public 286 Tender contract for the collection & treatment of Co- mingled dry mixed recycling Cabinet will receive an update on the current position within the dry mixed recycling materials market and potential legislative changes which may impact the way that the Council operates its recycling collections in the future. In considering this, Cabinet will consider a supplier for such services, after competitive tender. N/A Cllr Eddie Lavery - Residents' Services Residents' Services Daniel Long Karrie Whelan NEW ITEM Private (3) SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) Cabinet meeting - Thursday 20 November 2025 (report deadline 29 October) 5 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. Cabinet will also consider the fees related to the summer activity offer for children. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public SI Standard Items taken each month by the Cabinet Member Cabinet Members make a number of non-key decisions each month on standard items - details of these are listed at the end of the Forward Plan. Various All TBC C - Democratic Services Various Public SI Consideration of setting a licensed deficit budget for any schools in the Borough A standard report each year, where Cabinet may consider whether it is required to set any licensed deficit budget for any schools that have applied. TBC Cllr Susan O'Brien - Children, Families & Education / Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Luisa Hansen Richard Ennis Public SI 2026/27 Budget and Future Medium-Term Financial Strategy (BUDGET FRAMEWORK) This report will set out the Medium Term Financial Strategy (MTFS), which includes the draft General Fund reserve budget and capital programme for 2026/27 for consultation, along with indicative projections for the following four years. This will also include the HRA rents for consideration and Council Tax Reduction Scheme proposals following consultation. All Proposed Full Council adoption - 26 February 2026 Cllr Martin Goddard - Finance & Transformation All Andy Goodwin Richard Ennis Public consultation through the Select Committee process and statutory consultation with businesses & ratepayers Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) Cabinet Member Decisions expected - November 2025 Cabinet meeting - Thursday 18 December 2025 (report deadline 26 November) 6 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI The Schools Budget 2026/27 Cabinet will asked to agree the Schools Budget for the next financial year, following a recommendation from the Schools Forum. All Cllr Susan O'Brien - Children, Families & Education / Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Luisa Hansen Richard Ennis Schools Forum Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) Cabinet meeting - Thursday 19 February 2026 (report deadline 28 January 2026) Cabinet meeting - Thursday 15 January 2026 (report deadline 12 December 2025) 7 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public SI Housing Forward Investment Programme 2026/27 (and 2025/26 review) Following Cabinet's decision in September 2023, this new annual report will agree the forward programme of specific Housing Revenue Account works for the ensuing financial year and provide suitable delegated authority to the Director to implement the programme over the period. The report will also include a look-back at delivering the past year's programme and the investment being made by the Council to upgrade the Council's housing stock. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Gary Penticost Karrie Whelan Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. Cabinet will also consider the fees related to the summer activity offer for children. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public Cabinet meeting - Thursday 23 April 2026 (report deadline 1 April 2026) Cabinet meeting - Thursday 19 March 2026 (report deadline 25 February 2026) 8 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI Corporate Disposals Programme 2026/27 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2026-2027 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Izak Loggenberg / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. Cabinet will also consider the fees related to the summer activity offer for children. All Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Richard Ennis Public SI Urgent Cabinet-level decisions & interim decision-making (including emergency decisions) The Leader of the Council has the necessary authority to make decisions that would otherwise be reserved to the Cabinet, in the absence of a Cabinet meeting or in urgent circumstances. Any such decisions will be published in the usual way and reported to a subsequent Cabinet meeting for ratification. The Leader may also take emergency decisions without notice, in particular in relation to the COVID-19 pandemic, which will be ratified at a later Cabinet meeting. Various Cllr Ian Edwards - Leader of the Council TBC TBC TBC Public / Private SI Ward Budget Initiative To approve the spending of Ward Budgets following applications from Ward Councillors - this will be done on a monthly or regular cycle. All Cllr Eddie Lavery (Cabinet Member for Community & Environment) - Leader of the Council (if in Ickenham & South Ruislip ward) Corporate Resources & Infrastructure Natasha Norton Local consultation within the Ward undertaken by Ward Councillors Public SI Business, shops and commercial rents, leases, surrenders and renewals To approve various rents, leases, surrenders and lease renewals for a variety of businesses, organisations, properties or via commercial transactions, as per thresholds for decision- making set out in the Procurement and Contract Standing Orders. Various Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Julia Thompson Private (3) CABINET MEMBER DECISIONS: Standard Items (SI) that may be considered each month 9 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI To consider rent reviews To consider rent reviews of commercial and other premises. tbc Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Julia Thompson Private (1,2,3) SI Release of Capital Funds The release of all capital monies requires formal Member approval, unless otherwise determined either by the Cabinet or the Leader. Batches of monthly reports (as well as occasional individual reports) to determine the release of capital for any schemes already agreed in the capital budget and previously approved by Cabinet or Cabinet Members TBC Cllr Martin Goddard - Finance & Transformation (in conjunction with relevant Cabinet Member) All - TBC by decision made various Corporate Finance Public but some Private (1,2,3) SI Housing Buy-Back / The purchase of ex Council properties or new private properties for the Council's housing supply Cabinet Member may determine, as and when required, the purchase and aquisition of new properties as part of the Housing Buy-back Scheme or using HRA funds to increase the affordable housing stock within the Borough. TBC Relevant Portfolio Cabinet Members Corporate Resources & Infrastructure Ben Sargent Private (1,2,3) SI Local Safety Schemes and Parking Revenue Account funded schemes To consider petitions received and decide on future action TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure David Knowles / Steve Austin Traffic Liaison Group Public SI Pedestrian Crossings To approve schemes to provide crossing facilities TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure David Knowles / Steve Austin Public SI To approve debt / write offs To approve individual case of debt / write offs that are in excess of £5000 but under £50,000. n/a Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Tiffany Boreham Private (1,2,3) SI Transport - Local Implementation Programme Local Implementation Programme including schemes for the public realm, parking, road safety, school travel, walking, cycling, air quality improvement and Traffic Regulation Orders. TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure David Knowles / Steve Austin / Alan Tilly Public 10 Ref Scheduled Upcoming Decisions Further details Ward(s) Final decision by Full Council Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Consultation related to the decision NEW ITEM Public or Private (with reason) SI = Standard Item each month/regularly SI Sale, and conversion, of loft space to leaseholders and also extension of Leasehold Interests of flats under the 1993 Act To consider any issues in relation to loft space and also consider an extension of the leasehold interests for several flats where the Council as freeholder has received an application under the Leasehold Reform Housing and Urban Development Act 1993. The report will recommend grant of the extensions in each case where the Notice is valid and in accordance with legislation. TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure TBC Private (1,2,3) SI Appeals in relation to business rates (NNDR) To determine appeals in relation to business rates following a decision by the Council. TBC Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Tiffany Boreham Private (1,2,3) Published 4 March 2025 - The Cabinet's Forward Plan is an official document by the London Borough of Hillingdon, UK 11

Corporate Resources and Infrastructure Select Committee – 10 April 2025 Part I – Public WORK PROGRAMME Committee name Corporate Resources and Infrastructure Select Committee Officer reporting Anisha Teji – Democratic Services Papers with report Appendix A – Work Programme Ward All HEADLINES To enable the Committee to note future meeting dates and to forward plan its work for the current municipal year. RECOMMENDATIONS That the Committee considers the Multi -Year Work Programme attached and agrees any amendments. SUPPORTING INFORMATION The Committee's meetings will start at 7pm and the witnesses attending each of the meetings may include representatives from external organisations, some of whom travel from outside of the Borough. Forthcoming meeting dates are as follows: Meeting Date Room 4 March 2025 CR5 10 April 2025 CR5 17 June 2025 CR5 23 July 2025 CR5 17 September 2025 CR5 19 November 2025 CR5 6 January 2026 CR5 12 February 2026 CR5 5 March 2026 CR5 7 April 2026 CR5 Implications on related Council policies The role of the Select Committees is to make recommendations on service changes and improvements to the Cabinet, who are responsible for the Council’s policy and direction. How this report benefits Hillingdon residents Select Committees directly engage residents in shaping policy and recommendations and the Committees seek to improve the way the Council provides services to residents.

Multi Year Work Programme 2022 - 2026 2024/25 MY 2025/26 MY May April June July Sept Nov Jan February March April No meeting 10 17 23 17 19 6 12 4 21 Democratic Services + relevant service(s) Major Review: Maximising Council Spaces: A Review of Business and Private Hire Opportunities Topic selection / scoping stage Witness / evidence / consultation stage X Findings, conclusions and recommendations X Final review report agreement X Target Cabinet reporting X Regular service & performance monitoring and scrutiny Business Intelligence Annual Performance Monitoring X Finance Mid year Budget Update X Highways Electric Vehicle Infrastructure Strategy - annual update X Assets Building Safety Strategy - Annual Monitoring Report X Democratic Services Cabinet Member attendance X Digital Digital & Transformation Update Business Intelligence Annual complaints & service update report TBC X Finance Cabinet's budget proposals for next financial year X Finance Budget & Spending Report X X X X X X X X X Democratic Services Cabinet Forward Plan Monthly Monitoring X X X X X X X X X One-off information / service update and scrutiny Democratic Services Remit of new Select Committee / Changes to ToR / Scrutiny updates/news Human Resources Staff skills, learning and development TBC Technology Cyber Security Update Planning and Regeneration Hayes Estate Regeneration Progress X Assets Update on Council's Fleet X Transportation Hillingdon Cycling Strategy - implementation X Health Safety/ Emergency Response Emergency Response Service (Grenfell Town Inquiry recommendations) Assets Ensuring Fire Safety in Private Residential Properties (request from full Council) Counter Fraud Counter Fraud Update Assets Right to buys backs X Cross-cutting topics for wider scrutiny Council wide Resident experience CEO Strategic Partnerships (Brunel, SNP, Businesses etc...) X External Utility company scrutiny (broadband, water, electricity, gas, mobile operators) X Past review delivery - implementation of recommendations to Cabinet Procurement and Commissioning Procurement Review 2023/24 X Transportation Road Safety Review 2023/24 X Highways Highways Resurfacing 2023/24 X Committee Site Visits + reporting back to subsequent meeting Assets Civic Centre Tour / New Library etc... Capital Programme (Date TBC) X Adult Social Care Mortuary (Date TBC) X Assets / Capital Programme Platinum Jubilee Leisure Centre (Date TBC) X Internal use only Agenda 02-Apr-25 09-Jun-25 15-Jul-25 09-Sep-25 11-Nov-25 29-Dec-25 04-Feb-26 25-Feb-25 13-Apr-26 Corporate Resources and Infrastructure Select CommitteeService Area