Corporate Resources SC

Minutes CORPORATE RESOURCES & INFRASTRUCTURE SELECT COMMITTEE 10 April 2025 Meeting held at Committee Room 5 - Civic Centre Committee Members Present: Councillors John Riley (Chair), Adam Bennett (Vice -Chair), Kaushik Banerjee, Farhad Choubedar, Stuart Mathers (Opposit ion Lead), Elizabeth Garelick and Narinder Garg LBH Officers Present: Matthew Wallbridge (Chief Operating Officer) Karrie Whelan (Corporate Director of Place) Matt Davis (Director-Strategic & Operational Finance) Chris Malin (Head of Finance – Counter Fraud & Finance) Ceri Lamoureux (Head of Finance – Place) Andy Goodwin (Head of Strategic Finance) Michael Naughton (Head of Capital Programme) Anisha Teji (Senior Democratic Services Officer) 66. APOLOGIES FOR ABSENCE (Agenda Item 1) There were no apologies for absence received. 67. DECLARATIONS OF INTEREST IN MATTERS COMING BEFORE THIS MEETING (Agenda Item 2) There were no declarations of interest. 68. MINUTES OF THE PREVIOUS MEETING (Agenda Item 3) RESOLVED: That the minutes of the meeting from 4 March be approved. 69. TO CONFIRM THAT THE ITEMS OF BUSINESS MARKED AS PART I WILL BE CONSIDERED IN PUBLIC AND THAT THE ITEMS MARKED AS PART II WILL BE CONSIDERED IN PRIVATE (Agenda Item 4) It was confirmed that agenda items 5 -8 would be heard in Part I and agenda item 9 would be heard in Part II. 70. ANY OTHER ITEMS AGREED BY THE CHAIR AS URGENT (Agenda Item 5) None. 71. BUDGET & SPENDING REPORT - SELECT COMMITTEE MONITORING (Agenda Item 6) The Chief Operating Officer, Corporate Director of Place, Director -Strategic & Operational Finance, Head of Finance – Counter Fraud & Finance, Head of Finance – Place, Head of Strategic Finance and Head of Capital Programm e provided an update on the Council’s budget and spending. The senior officers provided an overview of the financial performance relevant to the Corporate Resources and Infrastructure Select Committee’s remit. Members received detailed breakdowns of the Committee's budg et by portfolio and service area, adjustments made for inflation, corporate adjustments, growth and savings. Members heard about the proposed structure and approach to financial monitoring, emphasising transparency and rigorous scrutiny o f the Council’s finances. It was reported that future reports would cover spending against the profiled budget, delivery against expected savings and actions to mitigate any issues. The Chair opened Committee discussions by addressing the challenging fin ancial situation both inside and outside the Council and noted the Committee’s focus to scrutinising the Council's financial situation, assisting senior officers with budget monitoring and issuing interim reports to the Cabinet concerning budgetary pressur es. The Chair emphasised the importance of financial scrutiny and budget monitoring, stating that the Committee would hold officers and Cabinet Members accountable. Members raised queries about the financial robustness of the Council and how departments were working dif ferently to ensure the delivery of savings across all service areas. It was explained that there were measures in place to monitor and manage savings, including regular meetings of the corporate management team, a performance management fra mework and transparent reporting. It was highlighted that the goal was not only to achieve savings but also to stick within the budget. The involvement of external expertise and the finance team to ensure the quality of savings and avoid cost shunting was noted. Additiona lly, improvements in financial management and systems were noted as new and different approaches compared to previous years. In response to questions around the savings in the customer experience service budget, specifically how such a si gnificant reduction in the budget would maintain the quality of the department. It was explained that the investment in digital data and technology had allowed the Council to improve customer service despite budget reductions. A recent online article wit h the headline " Hillingdon Council faces financial crisis amid budgetary shortfall” was mentioned and the possibility of issuing a Section 114 notice due to declining reserves, overspending practices and failure to achieve savings targets. Members sought a ssurance that things had changed and queried the measures being taken to ensure financial stability and deliver savings. The Committee was advised that the Council had made significant investments in understanding the organisation better, leading to improv ed decision -making and better data analytics around services. Processes such as the ZBB review, and star chamber exercise had been implemented, and officers stressed the significance of regular monthly monitoring and early interventions to manage financial risks effectively. In terms of the impact of the current economic market on investments and pensions, it was reported that the Council's General Fund investments were in money market funds, which offered a variable interest rate, and the pension fund was evaluated every three years. The Committee discussed financial systems and noted that core system was working fine for some functions such as payments, invoices and ledger entries, but an add -on module for budget monitoring needed more work. External co nsultants had been brought in to help as they had the expertise, and the goal was to have a workable solution by May so that service managers could better understand and forecast their budgets. It was clarified that the add -on was not a new system instead it was part of the main system, Oracle, which was widely used in local government and the private sector. Members considered the Council's efforts to balance commercial and community leasing, emphasising the need to consider community decisions alongside financial ones to avoid negative impacts on the community. Significant budget pressures in areas like adult social care, childrens social care and homelessness were noted, suggesting early intervention and collaboration with the third sector to manage ris ing costs. Addit ional Members discussed income generation from the Council's garage portfolio, proposing options like selling, outsourcing management or investing in repairs. The Committee concluded with discussions on fees and charges uplifts, ensuring competitiveness while generating additional income. The Committee thanked officers for their attendance. RESOLVED: That the Committee agree the proposed approach to financial monitoring at this select committee as set out in this report. 72. CABINET FORWARD PLAN (Agenda Item 7) RESOLVED: That the Cabinet Forward Plan be noted. 73. WORK PROGRAMME (Agenda Item 8) RESOLVED: That the Work Programme be noted. The meeting, which commenced at 7.00 pm, closed at 8.34 pm. These are the minutes of the above meeting. For more information on any of the resolutions please contact Anisha Teji, Senior Democratic Services Officer on ateji@hillingdon.gov.uk or 01895 277655 . Circulation of these minutes is to Councillors, Officers, the Press and Members of the Public.

Minutes CORPORATE RESOURCES & INFRASTRUCTURE SELECT COMMITTEE 8 May 2025 Meeting held at Council Chamber - Civic Centre, High Street, Uxbridge UB8 1UW Committee Members Present: Councillors John Riley (Chair), Adam Bennett (Vice-Chair), Kaushik Banerjee, Farhad Choubedar, Stuart Mathers (Opposition Lead), Elizabeth Garelick and Narinder Garg 74. ELECTION OF CHAIR (Agenda Item 1) RESOLVED: That Councillor Riley be elected as Chair of the Corporate Resources & Infrastructure Select Committee for the 2025/26 Municipal Year. 75. ELECTION OF VICE-CHAIR (Agenda Item 2) RESOLVED: That Councillor Bennett be elected as Vice-Chair of the Corporate Resources & Infrastructure Select Committee for the 2025/26 Municipal Year. The meeting, which commenced at 8.55 pm, closed at 9.05 pm. These are the minutes of the above meeting. For more information on any of the resolutions please contact Anisha Teji, Senior Democratic Services Officer on ateji@hillingdon.gov.uk or 01895 277655. Circulation of these minutes is to Councillors, Officers, the Press and Members of the Public.

Corporate Resources and Infrastructure Select Committee – 17 June 2025 Classification: Public Review - Maximising Council Spaces: A Review of Business and Private Hire Opportunities Committee name Corporate Resources and Infrastructure Select Committee Officer reporting Anisha Teji, Democratic Services Papers with report Scoping Report for Review Ward All HEADLINES At its meeting on 9 January 2025, the Corporate Resources and Infrastructure Select Committee agreed to undertake a review into assessing the availability and utilisation of Council owned space. RECOMMENDATION: That the Committee meet with officers and ask questions pertaining to the review. SUPPORTING INFORMATION This first witness session sets out the Discovery Phase of the review. Officers attending are:  Karrie Whelan – Corporate Director of Place  Gary Penticost – Director of Operational Assets  Fiona Sweet – Museums & Heritage Manager Lines of enquiry can be expanded as the review progresses or included in relevant witness session reports. However, lines of enquiry for this session may include:  Establishing an understanding of the current scene and use of spaces for hire  Timelines on how the review can best progress including ascertaining data on all available spaces for short term hire across all services  Identification of key teams that can support the review  Exploring the provisions already in place, particularly the work by the Cultural Team hiring venues.  Challenges and any wider issues relating to the review. Implications on related Council policies A role of the Select Committees is to make recommendations on service changes and improvements to the Cabinet, who are responsible for the Council’s policy and direction. How this report benefits Hillingdon residents Select Committees directly engage residents in shaping policy and recommendations from the Committees are presented to Cabinet to consider, and ultimately seek to improve the way the Corporate Resources and Infrastructure Select Committee – 17 June 2025 Classification: Public Council provides services to residents. Financial Implications It is important that the Committee considers cost effective proposals that benefit resident taxpayers in relation to this review, which would ultimately be determined by Cabinet as part of the Council’s broader budget planning process. Legal Implications None at this stage. BACKGROUND PAPERS NIL.

Page 1 SCOPING REPORT Major Review Working Title "Maximising Council Spaces: A Review of Business and Private Hire Opportunities" Committee Corporate Resources and Infrastructure Select Committee Review Year 2025/26 MY 1. OBJECTIVES Aim of review The review aims to assess the availability and utilisation of Council -owned spaces for private hire and temporary letting use. The objective would be to identify opportunities for the optimisation and commercialisation of these spaces, ultimately benefiting the local economy, community and generating additional revenue for the Council. Terms of Reference 1. To identify all Council -owned spaces available for hire, including halls, rooms i n buildings and libraries, rooms in the Civic Centre, and any other spaces managed by the Council. 2. To assess their current usage, facilities and the promotion of these spaces and identify ideas and opportunities to maximise income at such spaces for commercial, public and private use. 3. To explore marketing potential, an online register and booking service for such spaces, detailing their suitability for different types of events, locations, facilities, conditions, and management – aligned to any efficient regulatory requirements. 4. To explore best practice and synergies with partner, businesses and any other local organisations who may also hire spaces for events or provide services to events in spaces. 5. To review levels of fees and charges against private and public competitors to maximise income. 6. To present to Cabinet innovative and deliverable recommendations on the resourcing required, investment needed and charges to maximise income from these spaces, contributing to, and ideally, exceeding existing income targets. 2. BACKGROUND Context Hillingdon offers various spaces for hire, including commercial properties like office spaces, market stalls and industrial units, event venues such as community centres, halls, and outdoor spaces, theatres, and library meet ing rooms. These spaces cater to all manner of business operations, private events, and community activities. Page 2 The Council itself has numerous opportunities for commercialisation and better usage of its assets, spaces and rooms. Given Hillingdon’s position between London and the counties and great transport connections, there is the potential to further market these and commercialise. For residents, the ability to easily find and use local venues for family events would also support the Council’s mission. Scope It is suggested the review considers , where feasible, the use of, and marketing of all the relevant assets the Council owns to maximise the opportunities for income. As a guide, therefore, it is suggested the review initially focuses on the following spaces:  Halls of all sizes, with or without stages etc, ( e.g., the Manor Farm estate in Ruislip, village Halls, small theatres, individual rooms or collections of rooms,  Rooms in halls, buildings and libraries,  Rooms in the Civic Centre  Any other space owned / managed by the Council  Appropriate outdoor spaces that could be hired and used for suitable outdoor events.  Those spaces designated specifically to a council service, e.g. Adult Education, to see if there is any potential of co-use of spaces and rooms outside service requirements. On assets that may not be suitable, it is suggested that the review does not look in detail at the leisure facilities currently marketed by the Council’s Leisure Operator GLL for sports use, which has its own booking and marketing facility, but lessons could be learnt from how well used or effective this is. Similarly, this review is about temporary hire or short-term letting, so it may not be practical to review any longer commercial or business leasing arrangements of Council facilities, e.g. shopping parades . Notwithstanding this, should opportunities present themselves around such leasing arrangements, e.g. as marketing empty shops, in the spirit of this review, the Committee may wish to consider this. Involving witnessess from local businesses, universities and the voluntary sector to understand their needs and how they can use council services will be useful. Also exploring best practice from other London boroughs and considering how they manage and use assets. The Committee is keen to focus on a user centric approach including mapping out existing assets, understanding user needs and involving the community ni the process. Known factors At present there is no central register of all known hireable spaces of this type, who is responsible for them, how they are let or most importantly, how they are promoted or if they are promoted at all. It appears there is a lack of any comprehensive understanding of what spaces are available, their potential and strategic management and marketing of these spaces. The Committee is aware of some good practice examples of the marketing of spaces, e.g. by the library service for their rooms at Theatres, Manor Farm and the Bunker (links at end of Page 3 report). Room hire is one of their main income generators and are looking to maximise this by providing more rooms with better access in the future. The Service uses a system called Booking Plus to promote and take payment with a reduction in wasteful and transactional work. Connected activity 1. Strategy - The Council Strategy 2022 – 2026 does not explicitly mention the impact on Council-owned spaces (rooms) for business, private hire, letting, and commercialisation in the Borough. However, it does emphasise making the best use of land and buildings, which could imply optimising the use of Council -owned spaces for various purposes, including business and private hire. Additionally, the focus on promoting investment, business growth, and supporting local businesses may indirectly support the commercialisation of Council-owned spaces. This aligns with the ambitions for the Council to be an efficient well run digital enable council offering a central base of information that can improve the lives of residents. 2. Budget - The Cabinet’s budget proposals for 2025/26 include an income target of £40k for Meeting Room Hire Revenue in Libraries, along with additional savings around asset optimisation. 3. Economic opportunities - The hire of spaces for different types of local ev ents also contributes to a thriving local economy using small businesses and other private sector services for connected services required e.g. catering, audio -visual, entertainment. This review could look at opportunities to link up such services and any potential for sponsorship of venues. 4. Service innovation - Recent services reviews, e.g. Youth Strategy and Family Hubs have also identified changes in use, co -location and innovation in spaces for the delivery of services, which will be worth exploring. 5. Civic Centre Project - The wider transformation and co-location of services to the Civic Centre also offers a range of opportunities with new spaces being created for use in the new Library and Registrars facilities etc... 6. Regulatory aspects - With the h ire of any venue, and dependent on event type and numbers, there will be varying degrees of regulatory requirements, e.g. risk assessments, licensing permissions, health and safety and insurance. Looking at clarifying and streamlining any such processes to improve the customer experience should be investigated. 7. Corporate Landlord / Asset Management Review – the Council’s property team act as the Corporate Landlord and the current position is where assets are operational, they are notionally let to the departments to use. Additionally, the Property Team are undertaking a strategic review of the Council’s assets and the optimisation of their use for local services, so any duplication of (or benefit from) this should be factored. 8. Digital – a potential output of this review around online information/bookings , pending the review and ultimately Cabinet approval, may require input from the Digital Team. Therefore, resourcing requirements and timescales will need to be Page 4 considered in conjunction with them. It is imp ortant to note that a booking system across the council’s assets is not currently within the planned work programme. 9. Filming – the approach being taken to commercialise and increasing filming income could be explored for any good practice, interrelationships or benefits from this review. This approach seeks to match sites and buildings the Council owns to specific filming location requests and consider a range of requirements to meet a client brief, e.g. a filming production company may wish to film at one of the Council’s sites as well as a school and community hall, for example . A joined -up approach on locations/assets for wider marketing will help join up the dots to promote our Borough in this way. Legislative context The Local Government Act 1972 provides councils with the authority to manage and let their properties. It includes provisions for leasing and renting council -owned spaces to businesses and individuals. 3. EVIDENCE GATHERING Core intelligence required 1. How many spaces indoor and outdoor can be identified? 2. Where are they, by address and Ward? 3. Parking and transport connections available 4. What facilities are available for each space? 5. What “condition” are they in? 6. In which directorate does each space sit? 7. Who is responsible for their management? 8. Lettings history / occupancy rate for last year 9. Any planned space improvements 10. Fees and Charges for spaces Cabinet Members & Service relevant to this review This review would fall fully under this Committee’s approved remit set out in the Constitution. It would also cut across all Cabinet Member portfolios as the range of buildings and spaces would cut across all Council Directorates and service areas. Howev er, the primary Cabinet Members and immediate service areas in relation to the review are set out below: Portfolio(s) Directorate Service Areas Leader of the Council Corporate Services Communications & Engagement (e.g. marketing) Cabinet Member for Corporate Services & Property Place Property (maximising income from holdings) Page 5 Facilities Management Civic Centre, Property and built assets (cross- cutting brief) Cabinet Member for Finance & Transformation Finance Income maximisation Corporate Services Digital technologies Discussions on draft or emerging recommendations may be undertaken with relevant Cabinet Members as per the Protocol on Overview & Scrutiny and Cabinet Relations approved by full Council. Potential witnesses and site visits Officers from:  Libraries and Cultural Services  Property and Estates Team (all assets)  Education (schools/adult education)  Facilities Management  Green Spaces  Children’s Services  Youth Services  Learning and Development  Corporate Communications  Digital Team External witnesses / user testimony:  GLL leisure provider or Sports Contract Manager  Brunel University Events Team  Local Community Centre operator  Private sector event space operator, e.g. entertainment venue or hotel  Wedding Planner or similar local event organiser  Best practice local authority events / booking manager Site visits:  Hillingdon Civic Centre rooms / Manor Farm  Brunel University  Other London Borough Events Services – good practice on indoor and outdoor events with an App and Event Management Service. Initial Papers / further reading  Council venues and spaces to hire - Discover Hillingdon  Theatre spaces to hire - Discover Hillingdon Page 6  Meeting rooms and spaces to hire in our libraries - Hillingdon Council  Council GIS property browser – internal only  EventApp - Camden (example only) Lines of Enquiry Specific lines of enquiry will be worked up prior to witness sessions. A possible gap analysis exercise could be suggested by the Committee in which services are asked to complete surveys identifying spaces that are used in their service areas by various stakeholders. areas that are being met. This information would then be analysed and areas of improvement identified. Members will be inte rested in identifying the number and types of spaces available for hire within the Borough, including their addresses and wards. Members will note the facilities available at each site and assess their conditions. Identifying the directorate responsible fo r each site, the management structure and the letting history over the past three years will enable Members to create a single point of useful information. Members will also wish to explore opportunities for better marketing and commercialisation of these spaces. The findings will provide valuable insights into the current state of these spaces, enabling the Council to make informed decisions that benefit the community and generate additional revenue. Some early ideas to consider: 1. Business lettings for planned upgrades to rooms 2. Serviced business suites / conferences 3. Expanding online register / App / booking service 4. Event Management and Lettings Service (income generation is far greater than the cost) 5. Targeted communications locally amongst residents, co mmunity groups and the business sector. 6. Streamlined / online process for regulatory requirements for space hire 4. REVIEW PLANNER Proposed timeframe & milestones for the review: Meeting Date Action Purpose / theme Witnesses / officers attending 11 February 2025 Agree Scoping Report What do we need? Democratic Services April/May - Survey for data / informal meetings 17 June 2025 Witness Session 1 Discovery Phase : Setting the scene Where are we now? Officers from core council services, e.g. Page 7 Property, Libraries and Communications 23 July 2025 Witness Session 2 Discovery Phase : identifying spaces, uses and opportunities Where are we now? Officers from core council services, e.g. Property, Libraries and Communication 17 September 2025 Witness Session 3 Where do we want to be? What do residents, customers, businesses want? External witnesses Summer / Autumn 2025 - Site visits 19 November 2025 Witness Session 4 Identifying potential uses and opportunities based on feedback Officers from other service areas 6 January 2026 De-brief and emerging findings To discuss key findings and identify potential recommendations 12 February 2026 Approval of draft final report Proposals – agree recommendations and final draft report to Cabinet Resource requirements This review is not expected to require a financial assessment at the scoping stage. However, as the review progresses, Committees should seek to ensure any recommendations are feasible, cost -effective or indeed can save the Council money. Any early findings or recommendations by the Committee which may result in a call on Council budgets, or savings, should be discussed at the earliest opportunity by the Chairman, with the relev ant Cabinet Member and Leader of the Council, along with service areas, to assess viability. The aim of this review is to generate additional income. Equalities impact This review will seek to strengthen the Council’s efforts ensuring equal access by residents to council services. No Equalities Impact Assessment will be required. Scrutiny Benefit This review demonstrates that independent overview and scrutiny in Hillingdon is: Page 8 1. Driving improvement and modernisation 2. Innovative with actionable outcomes 3. Supporting sound financial management 4. Aligned with local strategic and residents’ priorities Author of Scoping Report Anisha Teji, Democratic Services Mark Braddock, Statutory Scrutiny Officer Date Created - 24 January 2025 Last updated - 4 June 2025

Corporate Resources and Infrastructure Select Committee – 17 June 2025 Part I – Public CABINET FORWARD PLAN Committee name Corporate Resources & Infrastructure Select Committee Officer reporting Anisha Teji, Democratic Services Papers with report Appendix A – Latest Forward Plan Ward As shown on the Forward Plan HEADLINES To monitor the Cabinet’s latest Forward Plan which sets out key decisions and other decisions to be taken by the Cabinet collectively and Cabinet Members individually over the coming year. The report sets out the actions available to the Committee. RECOMMENDATION That the Committee considers the Cabinet Forward Plan. SUPPORTING INFORMATION The Cabinet Forward Plan is published monthly, usually around the first or second week of each month. It is a rolling document giving the required public notice of future key decisions to be taken. Should a later edition of the Forward Plan be published after this agenda has been circulated, Democratic Services will update the Committee on any new items or changes at the meeting. As part of its Terms of Reference, each Select Committee should consider the Forward Plan and, if it deems necessary, comment as appropriate to the decision -maker on the items listed which relate to services within its remit. For reference, the Forward Plan helpfully details which Select Committee’s remit covers the relevant future decision item listed. The Select Committee’s monitoring role of the Forward Plan can be undertaken in a variety of ways, including both pre-decision and post-decision scrutiny of the items listed. The provision of advance information on future items listed (potentially also draft reports) to the Committee in advance will often depend upon a variety of factors including timing or feasibility, and ultimately any such request would rest with the relevant Cabinet Member to decide. However, the 2019 Protocol on Overview & Scrutiny and Cabinet Relations (part of the Hillingdon Constitution) does provide guidance to Cabinet Members to:  Actively support the provision of relevant Council information and other requests from the Committee as part of their work programme;  Where feasible, provide opportunities for committees to provide their input on forthcoming executive reports as set out in the Forward Plan to enable wider pre -decision scrutiny (in addition to those statutorily required to come before committees , i.e. policy framework documents – see para. below). As mentioned above, there is both a constitutional and statutory requirement for Select Committees to provide comments on the Cabinet’s draft budget and policy framework proposals after publication. These are automatically scheduled in advance to multi-year work programmes. Corporate Resources and Infrastructure Select Committee – 17 June 2025 Part I – Public Therefore, in general, the Committee may consider the following actions on specific items listed on the Forward Plan: Committee action When How 1 To provide specific comments to be included in a future Cabinet or Cabinet Member report on matters within its remit. As part of its pre-decision scrutiny role, this would be where the Committee wishes to provide its influence and views on a particular matter within the formal report to the Cabinet or Cabinet Member before the decision is made. This would usually be where the Committee has previously considered a draft report or the topic in detail, or where it considers it has sufficient information already to provide relevant comments to the decision-maker. These would go within the standard section in every Cabinet or Cabinet Member report called “Select Committee comments”. The Cabinet or Cabinet Member would then consider these as part of any decision they make. 2 To request further information on future reports listed under its remit. As part of its pre-decision scrutiny role, this would be where the Committee wishes to discover more about a matter within its remit that is listed on the Forward Plan. Whilst such advance information can be requested from officers, the Committee should note that information may or may not be available in advance due to various factors, including timescales or the status of the drafting of the report itself and the formulation of final recommendation(s). Ultimately, the provision of any information in advance would be a matter for the Cabinet Member to decide. This would be considered at a subsequent Select Committee meeting. Alternatively, information could be circulated outside the meeting if reporting timescales require this. Upon the provision of any information, the Select Committee may then decide to provide specific comments (as per 1 above). 3 To request the Cabinet Member considers providing a draft of the report, if feasible, for the Select Committee to consider prior to it being considered formally for decision. As part of its pre-decision scrutiny role, this would be where the Committee wishes to provide an early steer or help shape a future report to Cabinet, e.g., on a policy matter. Whilst not the default position, Select Committees do occasionally receive draft versions of Cabinet reports prior to their formal consideration. The provision of such draft reports in advance may depend upon different factors, e.g., the timings required for that decision. Ultimately any request to see a draft report early would need the approval of the relevant Cabinet Member. Democratic Services would contact the relevant Cabinet Member and Officer upon any such request. If agreed, the draft report would be considered at a subsequent Select Committee meeting to provide views and feedback to officers before they finalise it for the Cabinet or Cabinet Member. An opportunity to provide specific comments (as per 1 above) is also possible. 4 To identify a forthcoming report that may merit a post- decision review at a later Select Committee meeting As part of its post-decision scrutiny and broader reviewing role, this would be where the Select Committee may wish to monitor the implementation of a certain Cabinet or Cabinet Member decision listed/taken at a later stage, i.e., to review its effectiveness after a period of 6 months. The Committee should note that this is different to the use of the post-decision scrutiny ‘call-in’ power which seeks to ask the Cabinet or Cabinet Member to formally re-consider a decision up to 5 working days after the decision notice has been issued. This is undertaken via the new Scrutiny Call-in App members of the relevant Select Committee. The Committee would add the matter to its multi- year work programme after a suitable time has elapsed upon the decision expected to be made by the Cabinet or Cabinet Member. Relevant service areas may be best to advise on the most appropriate time to review the matter once the decision is made. BACKGROUND PAPERS  Protocol on Overview & Scrutiny and Cabinet relations adopted by Council 12 September 2019  Scrutiny Call-in App

Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) 51 School Conditions Building Programme 2025/26 – fire safety works at Schools Cabinet will receive a report on the School Conditions Building Programme 2025/26. Specifically, it will be requested to vary the existing contract with the Council's fire door contractor to undertake fire safety works at community schools. Various NEW ITEM 26 June Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Neena Singh / Michael Naughton Karrie Whelan Private (3) 53 Contingent Labour review Cabinet will receive a report following a review contingent labour services. N/A 26 June Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Tony Sweeting / Stephen Ball / Trudie Eldriny Matthew Wallbridge Private (3) 54 Council's Revenues, Benefits & Housing Systems Contract Cabinet will consider the award of a long-term contract for the continued provision of the hosted, support & maintenance of the Housing & Revenue and Benefits systems N/A 26 June Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Helen Vincent Matthew Wallbridge Private (3) 11 Irrecoverable Corporate Debt A report to Cabinet to agree the write off of Business Rates debts that are over £50k which are irrecoverable due to liquidation. N/A 26 June Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Tiffany Boreham Andy Goodwin Private (3) 18 Disposal of the garage site at Black Horse Yard, Uxbridge Cabinet will consider a report regarding the disposal of a garage site at 1-3 Black Horse Yard, Uxbridge, which is currently vacant of any tenants and in need of repair. Uxbridge 26 June Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Tom Prevezer Karrie Whelan Private (3) 41 HRA Asset Management Plan This report seeks approval of the Council's Asset Management Plan for the Housing Revenue Account, which provides details of how the Council will discharge is duty to properly maintain and manage its Social Housing properties. N/A 26 June Cllr Jonathan Bianco - Corporate Services & Property / Cllr Steve Tuckwell - Planning, Housing & Growth Corporate Resources & Infrastructure Bobby Finch Karrie Whelan Public 22 Fleet Replacement Programme - purchase of seven small street sweepers As part of the Council's fleet replacement programme, the Cabinet Member will consider the procurement of seven street sweepers required as part of its operational mix to maintain cleanliness standards across the Borough. All 26 June Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Stephen Gunter / Michelle Kenyon Matthew Wallbridge Private (3) JUNE 2025 Decision-Maker Cabinet Member Lead & Officers 1 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers 23 Annual Performance Report Cabinet will receive an annual report performance report, setting out how the Council is delivering on key service metrics and the Council Strategy. All 26 June All Cabinet Members All Ian Kavanagh Matthew Wallbridge Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the remainder of the financial year 2025- 2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 26 June Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 26 June Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Budget Outturn 2024/25 Cabinet will review the Council's budget outturn position for the previous financial year. All 26 June Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Andy Goodwin Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 24 July Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 24 July Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position. All 24 July Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Public JULY 2025 AUGUST 2025 2 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers SI Cabinet decisions by the Leader of the Council As there is no Cabinet meeting in August, the Leader of the Council may take decisions on behalf of the Cabinet. These will be notified and reported for ratification and public record. Various Aug-25 Cllr Ian Edwards - Leader of the Council TBC Democratic Services Public / Private - TBD 56 Garage disposals The Cabinet will consider the freehold disposal of garage sites at St Christophers Road in Cowley, St Clements Close in Cowley and at The Coppice, Yiewsely Uxbridge, Colham & Cowley, Yiewsley NEW ITEM 18 September Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 18 September Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 18 September Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position. All 18 September Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Public 29 London Borough of Hillingdon Digital Strategy - annual report In approving the Council's Digital Strategy 2024-2027 in October 2024, Cabinet also agreed to receive an annual report setting out progress delivering the Strategy, the delivery of associated savings targets and to make any further decisions on programmes and projects or further delegated authority required to implement such activity. N/A 23 October Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Darren Persaud Matthew Wallbridge Public SI Transport for London Local Implementation Plan - Annual Spending Submission Cabinet will consider the Council's submission to Transport for London for funding on local transport infrastructure projects. All 23 October Cllr Jonathan Bianco - Property, Highways & Transport Corporate Resources & Infrastructure Alan Tilly / Sophie Wilmot Karrie Whelan Public OCTOBER 2025 SEPTEMBER 2025 3 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 23 October Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 23 October Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position. All 23 October Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 20 November Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 20 November Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position. All 20 November Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Public 34 Consideration of setting a licensed deficit budget for any schools in the Borough A standard report each year, where Cabinet may consider whether it is required to set any licensed deficit budget for any schools that have applied. TBC 18 December Cllr Susan O'Brien - Children, Families & Education / Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Luisa Hansen Public DECEMBER 2025 NOVEMBER 2025 4 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 18 December Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 18 December Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. All 18 December Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Public SI 2026/27 Budget and Future Medium-Term Financial Strategy (BUDGET FRAMEWORK) This report will set out the Medium Term Financial Strategy (MTFS), which includes the draft General Fund reserve budget and capital programme for 2026/27 for consultation, along with indicative projections for the following four years. This will also include the HRA rents for consideration and may include Council Tax Reduction Scheme proposals. All 18 December 26 February 2026 - adoption Cllr Martin Goddard - Finance & Transformation All Andy Goodwin Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 15 January Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 15 January Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) JANUARY 2026 FEBRUARY 2026 5 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers 37 The Schools Budget 2026/27 Cabinet will asked to agree the Schools Budget for the next financial year, following a recommendation from the Schools Forum. All 19 February Cllr Susan O'Brien - Children, Families & Education / Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Luisa Hansen Public SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 19 February Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 19 February Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position and other key financial decisions required. All 19 February Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Public SI 2026/27 Budget and Future Medium-Term Financial Strategy (BUDGET FRAMEWORK) Following consultation, this report will set out the Medium Term Financial Strategy (MTFS), which includes the draft General Fund reserve budget and capital programme for 2026/27 for consultation, along with indicative projections for the following four years. This will also include the HRA rents for consideration and any proposals for the Council Tax Reduction Scheme. All 19 February 26 February 2026 - adoption Cllr Ian Edwards - Leader of the Council / Cllr Martin Goddard - Finance & Transformation All Andy Goodwin Public SI Housing Forward Investment Programme 2026/27 (and 2025/26 review) Following Cabinet's decision in September 2023, this new annual report will agree the forward programme of specific Housing Revenue Account works for the ensuing financial year and provide suitable delegated authority to the Director to implement the programme over the period. The report will also include a look-back at delivering the past year's programme and the investment being made by the Council to upgrade the Council's housing stock. All 19 March Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Gary Penticost Karrie Whelan Public MARCH 2026 6 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers SI Corporate Disposals Programme 2025/26 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2025-2026 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 19 March Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 19 March Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position. All 19 March Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Public SI Corporate Disposals Programme 2026/27 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year 2026-2027 and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 23 April Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 23 April Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Karrie Whelan Private (3) SI Monthly Council Budget - monitoring report The Cabinet receives a monthly report setting out in detail the Council’s revenue and capital position. All 23 April Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Andy Goodwin Public APRIL 2026 Schedule of Individual Cabinet Member Decisions that may be taken each month (standard items non key-decisions) 7 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers SI Urgent Cabinet-level decisions & interim decision-making (including emergency decisions) The Leader of the Council has the necessary authority to make decisions that would otherwise be reserved to the Cabinet, in the absence of a Cabinet meeting or in urgent circumstances. Any such decisions will be published in the usual way and reported to a subsequent Cabinet meeting for ratification. The Leader may also take emergency decisions without notice, in particular in relation to the COVID-19 pandemic, which will be ratified at a later Cabinet meeting. Various Cabinet Member Decision - date TBC Cllr Ian Edwards - Leader of the Council TBC TBC Public / Private SI Ward Budget Initiative To approve the spending of Ward Budgets following applications from Ward Councillors - this will be done on a monthly or regular cycle. All Cabinet Member Decision - date TBC Cllr Eddie Lavery (Cabinet Member for Community & Environment) - Leader of the Council (if in Ickenham & South Ruislip ward) Corporate Resources & Infrastructure Natasha Norton Public SI Business, shops and commercial rents, leases, surrenders and renewals To approve various rents, leases, surrenders and lease renewals for a variety of businesses, organisations, properties or via commercial transactions, as per thresholds for decision-making set out in the Procurement and Contract Standing Orders. Various Cabinet Member Decision - date TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Private (3) SI To consider rent reviews To consider rent reviews of commercial and other premises. tbc Cabinet Member Decision - date TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure Andrew Low / Julia Thompson Private (1,2,3) SI Release of Capital Funds The release of all capital monies requires formal Member approval, unless otherwise determined either by the Cabinet or the Leader. Batches of monthly reports (as well as occasional individual reports) to determine the release of capital for any schemes already agreed in the capital budget and previously approved by Cabinet or Cabinet Members TBC Cabinet Member Decision - date TBC Cllr Martin Goddard - Finance & Transformation (in conjunction with relevant Cabinet Member) All - TBC by decision made various Public but some Private (1,2,3) 8 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers SI Housing Buy-Back / The purchase of ex Council properties or new private properties for the Council's housing supply Cabinet Member may determine, as and when required, the purchase and aquisition of new properties as part of the Housing Buy-back Scheme or using HRA funds to increase the affordable housing stock within the Borough. TBC Cabinet Member Decision - date TBC Relevant Portfolio Cabinet Members Corporate Resources & Infrastructure Ben Sargent Private (1,2,3) SI Petitions about matters under the control of the Cabinet Cabinet Members will consider a number of petitions received by local residents and organisations and decide on future action. These will be arranged as Petition Hearings. TBC Cabinet Member Decision - date TBC All TBC Democratic Services Public SI Local Safety Schemes and Parking Revenue Account funded schemes To consider petitions received and decide on future action TBC Cabinet Member Decision - date TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure David Knowles / Steve Austin Public SI Pedestrian Crossings To approve schemes to provide crossing facilities TBC Cabinet Member Decision - date TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure David Knowles / Steve Austin Public SI To approve debt / write offs To approve individual case of debt / write offs that are in excess of £5000 but under £50,000. n/a Cabinet Member Decision - date TBC Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Tiffany Boreham Private (1,2,3) SI To approve compensation payments To approve compensation payments in relation to any complaint to the Council in excess of £1000. n/a Cabinet Member Decision - date TBC All TBC various Private (1,2,3) SI Transport - Local Implementation Programme Local Implementation Programme including schemes for the public realm, parking, road safety, school travel, walking, cycling, air quality improvement and Traffic Regulation Orders. TBC Cabinet Member Decision - date TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure David Knowles / Steve Austin / Alan Tilly Public SI Acceptance of Tenders To accept quotations, tenders, contract extensions and contract variations valued between £50k and £500k in their Portfolio Area where funding is previously included in Council budgets. n/a Cabinet Member Decision - date TBC Cllr Ian Edwards - Leader of the Council OR Cllr Martin Goddard - Finance & Transformation / in conjunction with relevant Cabinet Member TBC various Private (3) 9 Status Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Full COUNCIL Cabinet Member(s) Responsible Relevant Select Committee Report Author Corporate Director Responsible Public or Private (with reason) Decision-Maker Cabinet Member Lead & Officers SI All Delegated Decisions by Cabinet to Cabinet Members, including tender and property decisions Where previously delegated by Cabinet, to make any necessary decisions, accept tenders, bids and authorise property decisions / transactions in accordance with the Procurement and Contract Standing Orders. TBC Cabinet Member Decision - date TBC All TBC various Public / Private (1,2,3) SI Sale, and conversion, of loft space to leaseholders and also extension of Leasehold Interests of flats under the 1993 Act To consider any issues in relation to loft space and also consider an extension of the leasehold interests for several flats where the Council as freeholder has received an application under the Leasehold Reform Housing and Urban Development Act 1993. The report will recommend grant of the extensions in each case where the Notice is valid and in accordance with legislation. TBC Cabinet Member Decision - date TBC Cllr Jonathan Bianco - Corporate Services & Property Corporate Resources & Infrastructure TBC Private (1,2,3) SI External funding bids To authorise the making of bids for external funding where there is no requirement for a financial commitment from the Council. n/a Cabinet Member Decision - date TBC All TBC various Public SI Appeals in relation to business rates (NNDR) To determine appeals in relation to business rates following a decision by the Council. TBC Cabinet Member Decision - date TBC Cllr Martin Goddard - Finance & Transformation Corporate Resources & Infrastructure Tiffany Boreham Private (1,2,3) SI Response to key consultations that may impact upon the Borough A standard item to capture any emerging consultations from Government, the GLA or other public bodies and institutions that will impact upon the Borough. Where the deadline to respond cannot be met by the date of the Cabinet meeting, the Constitution allows the Cabinet Member to sign-off the response. TBC Cabinet Member Decision - date TBC All TBC various Public SI = Standard Item that may be considered each month/regularly The Cabinet's Forward Plan is an official document by the London Borough of Hillingdon, UK 10

Corporate Resources and Infrastructure Select Committee –17 June 2025 Part I – Public WORK PROGRAMME Committee name Corporate Resources and Infrastructure Select Committee Officer reporting Anisha Teji – Democratic Services Papers with report Appendix A – Work Programme Ward All HEADLINES To enable the Committee to note future meeting dates and to forward plan its work for the current municipal year. RECOMMENDATIONS That the Committee considers the Multi -Year Work Programme attached and agrees any amendments. SUPPORTING INFORMATION The Committee's meetings will start at 7pm and the witnesses attending each of the meetings may include representatives from external organisations, some of whom travel from outside of the Borough. Forthcoming meeting dates are as follows: Meeting Date Room 23 July 2025 CR5 17 September 2025 CR5 19 November 2025 CR5 6 January 2026 CR5 12 February 2026 CR5 5 March 2026 CR5 7 April 2026 CR5 Implications on related Council policies The role of the Select Committees is to make recommendations on service changes and improvements to the Cabinet, who are responsible for the Council’s policy and direction. How this report benefits Hillingdon residents Select Committees directly engage residents in shaping policy and recommendations and the Committees seek to improve the way the Council provides services to residents.

Multi Year Work Programme 2022 - 2026 2024/25 MY May July Sept Nov Jan February March April No meeting 23 17 19 6 12 4 21 Democratic Services + relevant service(s) Major Review: Maximising Council Spaces: A Review of Business and Private Hire Opportunities Topic selection / scoping stage Witness / evidence / consultation stage X X Findings, conclusions and recommendations X Final review report agreement X Target Cabinet reporting Regular service & performance monitoring and scrutiny Business Intelligence Annual Performance Monitoring X Highways Electric Vehicle Infrastructure Strategy - annual update X Assets Building Safety Strategy - Annual Monitoring Report X Democratic Services Cabinet Member attendance Digital Digital & Transformation Update Business Intelligence Annual complaints & service update report TBC X Finance Cabinet's budget proposals for next financial year X Finance Budget & Spending Report X X X X X X X Democratic Services Cabinet Forward Plan Monthly Monitoring X X X X X X X One-off information / service update and scrutiny Democratic Services Remit of new Select Committee / Changes to ToR / Scrutiny updates/news Human Resources Staff skills, learning and development TBC Technology Cyber Security Update Planning and Regeneration Hayes Estate Regeneration Progress X Assets Update on Council's Fleet X Transportation Hillingdon Cycling Strategy - implementation X Health Safety/ Emergency Response Emergency Response Service (Grenfell Town Inquiry recommendations) Assets Ensuring Fire Safety in Private Residential Properties (request from full Council) Counter Fraud Counter Fraud Update Assets Right to buys backs X Cross-cutting topics for wider scrutiny Council wide Resident experience CEO Strategic Partnerships (Brunel, SNP, Businesses etc...) X External Utility company scrutiny (broadband, water, electricity, gas, mobile operators) X Past review delivery - implementation of recommendations to Cabinet Procurement and Commissioning Procurement Review 2023/24 X Transportation Road Safety Review 2023/24 X Highways Highways Resurfacing 2023/24 X Committee Site Visits + reporting back to subsequent meeting Assets Civic Centre Tour / New Library etc... Capital Programme (Date TBC) Adult Social Care Mortuary (Date TBC) X X Assets / Capital Programme Platinum Jubilee Leisure Centre (Date TBC) X Internal use only Agenda 15-Jul-25 09-Sep-25 11-Nov-25 29-Dec-25 04-Feb-26 25-Feb-25 13-Apr-26 Corporate Resources and Infrastructure Select CommitteeService Area