Corporate Resources SC

Minutes CORPORATE RESOURCES & INFRASTRUCTURE SELECT COMMITTEE 7 April 2026 Meeting held at Committee Room 6 - Civic Centre, High Street, Uxbridge UB8 1UW Committee Members Present: Councillors John Riley (Chair), Adam Bennett (Vice -Chair), Scott Farley, Gursharan Mand (Opposition Lead) and Mohammed Islam LBH Officers Present: Roy Thabrew – Street Lighting and Signs Manager Stephen Gunter – Fleet Manager Steve Muldoon – Corporate Director of Finance Hazel Greenstreet – Lead Finance BP Pete Carpenter - Director, Pensions, Treasury & Stat Accounts Anisha Teji – Democratic Services 133. APOLOGIES FOR ABSENCE (Agenda Item 1) Apologies for absence were received from Councillor Farhad Choubedar and Councillor Kaushik Banerjee. 134. DECLARATIONS OF INTEREST IN MATTERS COMING BEFORE THIS MEETING (Agenda Item 2) None. 135. MINUTES OF THE PREVIOUS MEETING (Agenda Item 3) RESOLVED: That the minutes of the meeting h eld on 5 March 2026 be agreed, subject to noting that Members requested consideration of Cabinet and Select Committee meeting timetables to support timely reporting. 136. TO CONFIRM THAT THE ITEMS OF BUSINESS MARKED AS PART I WILL BE CONSIDERED IN PUBLIC AND THAT THE ITEMS MARKED AS PART II WILL BE CONSIDERED IN PRIVATE (Agenda Item 4) It was confirmed that all items would be considered in Part I. 137. ELECTRIC VEHICLE INFRASTRUCTURE REVIEW: 12 MONTH UPDATE (Agenda Item 5) The Committee received an update on delivery of the Council’s Electric Vehicle (EV) charging infrastructure programme. It was rep orted that phase one had been completed, with 22 existing charging points replaced and 24 new units installed, resulting in 46 operational chargers across the Borough. Phase two was expected to deliver a further 14 units, supported by £100k of funding from the Office for Zero Emission Vehicles (OZEV). Eight sites were initially installed; however, four units were later remov ed after residents raised concerns about the loss of on -street parking. Two units remained in place and were awaiting meter connections, with activation expected by the end of the month. Members were also advised that £1.2m of matched OZEV funding had been secured through a partnership with six London boroughs. Procurement for the next phase was underway, with potential locations identified and consultation reports being prepared for Member consideration. Members raised concerns about the impact of EV char ging points on residential parking, particularly in areas where properties did not have driveways. It was acknowledged that charging bays were publicly accessible and could not be reserved for individual households. Officers confirmed that site selection h ad been informed by mapping exercises, as well as requests from councillors and residents. It was noted that complaints had been received at a small number of locations, and units were removed where necessary in response. Alternative solutions were discus sed, including lamppost charging and cable gullies across footways. Officers confirmed that lamppost charging was being explored through the multi -borough partnership and that a further £90k of OZEV funding had been secured to support cable channel solutions, subject to procurement. Members were advised that grid capacity constraints and approvals from UK Power Networks continued to impact delivery timescales. It was confirmed that phase one units were operational and that phase two units would go live fol lowing meter connections. Charging speeds were discussed, with officers confirming that 22kW fast chargers had been installed at two locations, while most other locations used 7kW chargers due to supply limitations. Future funding would support a mix of s low on-street chargers and fast chargers in town centres and short-stay locations. Members welcomed the largely grant -funded approach and emphasised the need for stronger planning requirements on developers and large retailers to reduce reliance on highway-based infrastructure. Lobbying of central government and the Greater London Authority was suggested. In response to questions on f leet charging, officers advised that depot -based vehicles would charge on -site once infrastructure capacity allowed, while work was ongoing to identify suitable arrangements for staff -taken-home vehicles. Full depot electrification was reported to require significant infrastructure upgrades over several years. The Committee requested a future update clarifying the circumstanc es and decision making around the removal of charging units. Members were advised that charging costs were set at 63p per kWh for res idents and 65p for non -residents and that maintenance was managed by APCOA through a 24 -hour monitoring service. The importance of future -proofing infrastructure and feeding back operational issues to suppliers was emphasised. RESOLVED: That the Committee noted the contents of the report. 138. BUDGET & SPENDING REPORT - SELECT COMMITTEE MONITORING (Agenda Item 6) The Committee considered the Month 10 budget monitoring report. It was reported that the Council was forecasting a net overspend of £36.3m, representing a £0.4m adverse movement from Month 9 but remaining broadly stable since Month 6. Members were advised that an additional internal review had been undertaken ahead of year end and had identified no material change. It was explained that the adverse movement largel y related to the interventions and mitigations line, where forecast mitigation had re duced from £1.0m to £0.5m. This was attributed to favourable movements elsewhere being treated as mitigation, including a £0.5m receipt from the West London Waste Authority. Members were advised that the underlying pressure remained primarily within service budgets. A net £0.8m favourable movement was reported across services within the Committee’s remit, comprising £0.1m in Finance, £0.1m in Corporate Services and £0.6m i n Place. The Place improvement was largely attributable to lower National Non-Domestic Rates costs across corporate estates. Finance pressures were said to be mainly driven by agency staffing costs, particularly to deliver statutory functions and transformation programmes. Members also noted grant funding received for asylum support admin istration. An insurance overspend of £0.4m was reported, linked to reduced use of reserves to meet in -year costs. In contrast, Freedom Pass expenditure was forecast to be £1.0m below budget, reflecting revised GLA allocations based on lower relative usage and population factors. Members raised concerns about the delivery and long -term sustainability of savings. It was explained that some savings had been delayed due to the time needed to put enabling activity in place, and that original assumptions had som etimes been affected by optimism bias. Officers highlighted the importance of robust challenge during budget setting and early identification where savings were no longer achievable. Discussion focused on major cost pressures in children’s services, adult social care and homelessness. It was acknowledged that financial pressures were driven by both increased demand and rising unit costs. Officers outlined the importance of managing demand, reviewing need, supporting lower -cost provision and preventing esca lation, while maintaining appropriate service standards. Members requested improved transparency in future reports, particularly clearer explanations of why variances had occurred and whether movements were permanent, one-off or timing-related. Officers acknowledged this feedback. Further clarification was provided on agency staffing costs, including the distinction between unbudgeted project roles, budgeted vacancies and longer -term posts that had since been built into future budgets. It was confirmed that permanent recruitment would help reduce overspends but would generally be treated as mitigation rather than the delivery of formal savings. Members welcomed the increas ed stability of the financial forecasts and the improved clarity of explanations, whi le recognising the ongoing financial challenges facing the Council. In response to questions on savings delivery, it was clarified that savings described as “banked” had been achieved, with others assessed as on track, at risk or not deliverable. It was fu rther noted that unrelated underspends were treated as mitigation and not counted as savings delivery. In closing, Members welcomed the improved stability and clarity of reporting and thanked officers for their work. RESOLVED: That the Committee: 1. Noted the budget monitoring position as at January 2026 (Month 10) for the Council. 2. Noted the budget monitoring position as at January 2026 (Month 10) for the services within the remit of the Corporate Resources and Infrastructure Select Committee. 139. UPDATE ON COUNCIL'S FLEET (Agenda Item 7) The Committee considered the Fleet Management report and received an update on vehicle replacement, emissions complianc e, damage costs and driver performance. Members were informed that the Council operat ed a diverse fleet of around 295 vehicles, and that replacing ageing vehicles remained challenging, particularly where electrification was limited by cost and the availability of charging infrastructure. It was reported that electric refuse collection vehicles continued to be significantly more expensive than diesel alternatives, with limited grant funding available for heavier and specialist vehicles. As a result, 26 olde r vehicles remained in operation and were incurring Ultra Low Emission Zone (ULEZ) ch arges of between £6,500 and £8,000 per month, alongside higher maintenance and hire costs. Members were advised that no scrappage scheme had been made available to local authorities following the ULEZ expansion, and that the Council had been required to meet these costs directly, despite an unsuccessful legal challenge. With the procurement of new compliant diesel vehicles underway, these ULEZ charges were expected to cease later in the year. Members referred to discussion on YouTube regarding fleet costs and queried whether the reported £800,000 annual vehicle damage cost indicated poor performance. Officers explained that around half of this figure related to third -party insurance claims, with the remainder reflecting direct vehicle damage. When benchmark ed against other councils operating similar fleets in dense urban environments, costs were described as broadly comparable. It was noted that the fleet regularly operated in narrow residential streets and constrained layouts, increasing the risk of damage. The Committee was advised that a range of measures was in place to manage and reduce damage costs. These included mandatory driver assessments linked to operator licence requirements, telematics -based monitoring of driving behaviour, targeted feedback an d training, and escalation where repeated incidents occurred. Although these measures had led to reductions in previous years, damage costs had remained broadly stable at around £800,000 per annum over the last three years. To strengthen accountability, M embers were informed that from 1 April 2026, vehicle damage costs would be recharged monthly to service areas. This was described as a trial aimed at increasing cost awareness and supporting further reductions. Members acknowledged the complexity of manag ing a large municipal fleet and recognised that, while driver behaviour was a factor, the operating environment itself presented unavoidable challenges. Questions were rai sed about whether environmental factors and route design were being considered alongs ide driver performance. Officers confirmed that route reviews, smaller vehicle specifications and alternative collection methods were being explored to reduce risk in constrained streets. Members were also advised that trials of electric refuse vehicles a nd sweepers had shown positive results in terms of range, noise reduction and drivability. However, infrastructure limitations and capital costs remained the main barriers to wider adoption in the short term. In the interim, a decision had been taken to pr ocure 32 new emissions-compliant diesel vehicles to reduce operational risk and running costs. An update was provided on vehicle tracking, with 65% of the fleet currently fitted, and full rollout expected by summer 2026. RESOLVED: That the noted the contents of the report. 140. FORWARD PLAN (Agenda Item 8) RESOLVED: That the Forward Plan be noted. 141. WORK PROGRAMME (Agenda Item 9) RESOLVED: That the Work Programme be noted. The meeting, which commenced at 7.00 pm, closed at 8.53 pm. These are the minutes of the above meeting. For more information on any of the resolutions p lease contact Anisha Teji, Senior Democratic Services Officer on ateji@hillingdon.gov.uk or 01895 277655 . Circulation of these minutes is to Councillors, Officers, the Press and Members of the Public.

Minutes CORPORATE RESOURCES & INFRASTRUCTURE SELECT COMMITTEE 14 May 2026 Meeting held at Council Chamber - Civic Centre, High Street, Uxbridge UB8 1UW Committee Members Present: Councillors Jonathan Bianco (Chair), Terence Murray (Vice-Chair), Kaushik Banerjee, Archan Raval, Gursharan Mand (Opposition Lead) and Raju Sansarpuri ss ELECTION OF CHAIR (Agenda Item 1) RESOLVED: That Councillor Jonathan Bianco be elected at Chair of the Corporate Resources & Infrastructure Select Committee for the 2026/27 municipal year. ELECTION OF VICE CHAIR (Agenda Item 2) RESOLVED: That Councillor Terence Murray be elected at Vice Chair of the Corporate Resources & Infrastructure Select Committee for the 2026/27 municipal year. The meeting, which commenced at 9:00pm, closed at 9:10pm. These are the minutes of the above meeting. For more information on any of the resolutions please contact Democratic Services on Democratic@Hillingdon.gov.ukss. Circulation of these minutes is to Councillors, Officers, the Press and Members of the Public.

Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public INTRODUCTION TO OVERVIEW & SCRUTINY IN HILLINGDON Committee name Corporate Resources & Infrastructure Select Committee Officer reporting Mark Braddock, Statutory Scrutiny Officer Papers with report Appendix A – List of previous Policy Reviews Appendix B – Scrutiny Call-in App Guidance Appendix C – Chapter 6 – Constitution HEADLINES As a councillor, you have been elected by your residents because you will represent them in ensuring the Council provides the services they need, to the standard they expect. By understanding their needs, councillors who sit on select committees can bring a different and independent perspective to the governance and policy-making processes of the Council, which can help drive improvement and positive change in local services. This introductory report provides Committee Members with information about: 1. The role of select committees and overview & scrutiny in Hillingdon; 2. How the select committees operate and; 3. Scrutiny rules, support and guidance. Note: Democratic Services will give a fuller briefing and presentation after the formal part of the meeting has finished outlining the key information within this report and answer any further questions Members may have. RECOMMENDATION: That the Committee notes the report and seek any clarifications required. The Select Committee’s role What is “overview and scrutiny”? Larger councils are required in law to have more than one overview and scrutiny committee as part of their core governance arrangements. The structure is local choice and most larger councils like Hillingdon, have a number of such committees usually structured around cross-cutting service areas, engaging Councillors (not in the Cabinet) in a variety of activity. Their role is somewhat analogous to that of Select Committees in Parliament, broadly to: 1. Assist in the development of Council policy and the improvement of services and efficiency; 2. Review and evaluate the actions of the executive (i.e. Cabinet / Cabinet Member) before and after decisions are taken; 3. Have the power to make reports and recommendations on such matters and; 4. Scrutinise local health services and crime and disorder (if in a committee’s remit). Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public As set out in statutory scrutiny guidance, issued in 2019 and updated 2024, the principles of effective overview and scrutiny are to:  provide constructive ‘critical friend’ challenge  amplify the voices and concerns of the public  be led by independent* people who take responsibility for their role  drive improvement in public services *relating to combined authorities where the chair is independent Stressed in this guidance, is that “All members and officers should recognise and appreciate the importance and legitimacy the scrutiny function is afforded by the law. It was created to act as a check and balance on the executive and is a statutory requirement for all councils operating executive arrangements and for all combined authorities and combined county authorities.” The guidance adds that “Scrutiny committee members have a unique legitimacy derived from their being democratically elected councillors in the first instance. The insights that they can bring by having this close connection to local people are part of what gives scrutiny its value.” In Hillingdon, this important overview and scrutiny work is undertaken through 3 select committees and the Audit, Finance & Performance Commit tee (when in a scrutiny session) , who each undertake a wide range of work in support of the above roles. This is demonstrated through the Annual Report to Full Council listed in Appendix A. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public How overview and scrutiny in Hillingdon is arranged Following the Council’s AGM on 14 May 2026, overview and scrutiny arrangements are as set out below, with remits aligned neatly to the relevant Cabinet Member portfolios and Officer Directorates. This alignment is important, as it secures an accountable framework to the Council’s governance arrangements. The Children, Families, Health & Care Select Committee has established a Corporate Parenting Panel to undertake development activity with Children in the Council’s Care / Care Leavers, who also attend such meetings. Here, Councillors listen to their view and propose changes where required. Select Committee Chairs may, on an exceptional basis, agree a single review panel to undertake, for example, a cross-cutting policy review, reporting back to a Select Committee. What are the general responsibilities of select committees? All committees have general responsibilities, which they undertake on a regular basis, and are built into each of their multi-year work programmes. These are: 1) Monitoring the Cabinet Forward Plan, which lists future reports for decision to the Cabinet and Cabinet Members over the coming months and year; 2) Post-decision scrutiny - this is the statutory call-in procedure, which can be exercised up to 5 working days after a Cabinet or Cabinet Member decision is made, should the committee agree via a majority to do this (further guidance below); 3) Undertaking the statutory external scrutiny of local public agencies, e.g. Safer Hillingdon Partnership, Police, Fire Brigade, NHS, Health services etc… (if in Terms of Reference) 4) May undertake a review into past Cabinet or Cabinet Member decisions taken, e.g. after 6 months to check their implementation; 5) Undertake in-depth or single meeting policy reviews on topics within their remit to improve services and recommend changes to the decision-making Cabinet – this is a substantial area of committee activity and explained further below in this report. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public 6) Monitor the implementation of previous committee policy reviews, which have been approved by the Cabinet. A list of recent reviews is set out in Appendix A; 7) Help shape key policy framework documents before they go to Cabinet and full Council for final approval, e.g. Local Plan, Housing Strategy, Licensing Policies; 8) Receive information reports on specific areas within their remit, and may undertake site visits or other activities as part of their work; 9) May exercise the statutory “Councillor Call for Action” (mechanism of last resort) which has not yet been used in Hil lingdon given the current petition scheme largely deals with such matters. Budget and performance scrutiny During 2025/26, all Select Committees received regular budget and performance reports. Following a decision of Full Council on 14 May 2026, this approach has been updated to strengthen oversight, reduce duplication and enable more focused scrutiny. The key change is where the routine reporting sits. The regular cycle of finance and performance reports via Cabinet is now considered by the Audit, Finance & Performance Committee, which acts as the Council’s lead body for finance and performance oversight. On behalf of all Select Committees, it reviews these reports, considers Cabinet’s annual draft budget proposals, and maintains a council -wide view of value for money and service delivery. It will also share any significant issues with the relevant Select Committee where more detailed, service-level scrutiny is needed. This relationship works both ways. Select Commit tees continue to scrutinise finance and performance within their service areas as part of their reviews, and can raise issues, highlight risks, or feed their views into the Audit, Finance & Performance Committee to inform its work and the Council’s wider financial oversight. In simple terms, the previous routine reporting cycle after Cabinet now sits with one committee, but with a clear and active dialogue between all committees. All reports remain publicly available to support transparency and informed, joined-up scrutiny. Remit of this Select Committee This Committee’s specific Terms of Reference are set out below , as per the Council’s Constitution. They set the parameters (Cabinet Member portfolios and service areas) in which the Committee can undertake reviews, monitor, request reports from and provide input to Cabinet on matters, as per its general responsibilities above: Cabinet Portfolios Officer Service Areas Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Directorates Leader of the Council Chief Executive’s Office Communications & Resident Engagement Residents Services Strategic Property Growth Strategy Inward Investment Business Engagement Heathrow Airport High Speed 2 (HS2) Corporate Services, Digital & Transformation Chief Executive’s Office Democratic Services Human Resource, incl. health and safety Legal Services Corporate Services Business Intelligence & Digital Services Complaints – “Member Responsible for Complaints” under Ombudsman Codes Planning, Housing & Property Residents Services Directorate Planning Services (incl. planning policy, building control services, specialist planning & conservation areas) Regeneration (incl. town centres, master planning) Local Plan Building Control & Safety Housing Strategy HRA Delivery Plan Housing Management (incl. tenancy) Homelessness Prevention Rough Sleeper Prevention Private Rented Sector Housing / HMOs Property, incl. Estates & Acquisitions Commercial Leases & Disposals Capital Programme / Major Construction Facilities Management / Security Planned Works and Repairs & Engineering of Housing/Corporate Estate It is important that the Committee remains wholly within its Terms of Reference when undertaking scrutiny activity and Democratic Services can advise further on this if required at meetings, as and when potential items are requested to be looked into by the committee. How committees operate Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Multi-year work programme The way that each select committee plans their work is via the multi-year work programme, which is on the agenda for every meeting. It’s an important ‘live’ document, as it sets out the programme of activity at each committee meeting. It is developed and steered with the chair and owned by the Committee, who can shape and adapt it, as the time progresses. The work programme will span across municipal years to provide more flexibility in undertaking in-depth reviews, timetabling and reporting of any findings to Cabinet. Also, as there is not a ‘deadline’ of completing reviews within a traditional municipal year, this opens up greater opportunities to engage with witnesses and residents, increasing the value of the Committee’s findings. Multi -year wor k programmes also enable the Committee to better plan ahead for monitoring purposes, e.g., past reviews and update reports on matter s at the most suitable time interval. (example work programme) Multi-year work programmes can cover: 1. Policy reviews (which can span months with witness sessions) 2. Regular service / performance reports 3. One off information reports 4. Cabinet Forward Plan 5. Any external scrutiny (if applicable) 6. Past review monitoring 7. Other activity outside meetings, e.g. site visits, informal witness sessions It is important to keep the work programme manageable , and thereby the activity undertaken at each meeting , achievable. For example, ea ch additional information report requested by the Committee will have additional resource implications for council service areas. Good timing is also a factor to enable officers sufficient notice to prepare any information or committee report given competing demands on their service areas. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public A report later in this agenda sets out a proposed “draft” multi -year work programme that the Committee will update and refine as the months and years progress. Undertaking policy reviews A key role of select committees are to shape and develop policies and deliver improvements to council services. Over the years, committees have undertaken successful in -depth reviews and this has resulted in a number of positive changes locally, with some also affecting policy at a national level. The typical cycle of a more in-depth policy review is as follows: 1. Selection of topic; 2. Scoping and structuring the review; 3. Witness & evidence stage (this is the main activity seeking out evidence); 4. Draft recommendations considered; 5. Final report, with recommendations, approved by Committee; 6. Report referred to Cabinet for consideration and decision; 7. If agreed by Cabinet, monitoring of the approved recommendations at a later date. Some committees opt for quick single meeting reviews where the topic and service area to be scrutinised is very focussed. It is advisable that any review is done one at a time, given resourcing. In undertaking reviews, committees have a lot of tools at their disposal to get the best outcome. This is usually gained from the external witnesses that participate , the evidence and data considered but importantly the voice of users or residents concerned. It is vital for the committee to have both qualitative and quantitative data to support their inquir ies. Committee are also not bound by their formal structure of evening meetings. Site visits, informal meetings and workshops can sometimes be more productive in gathering evidence. Useful things that Councillors themselves can also do in preparation for reviews are:  Prepare your own draft questions for witnesses in advance;  Find out more about any individual or external organisation invited;  Do your own additional research on the topic - you may find something officers don’t!  Use your network of councillors in other local authorities to seek any views;  Talk to residents at surgeries about the review - get their thoughts. Policy reviews will be a matter for a more detailed discussion at the July or September meeting of the committee. However, for information, Appendix A to this report, sets out the previous reviews undertaken by Overview and Scrutiny Committees in Hillingdon over the last 5 year s, so Members can get a flavour of the activity that has taken place. Scrutiny call-in procedure One of the statutory roles of Select Committees is to scrutinise decisions made by the Cabinet and Cabinet Members. After a decision is published, it cannot be implemented for five working days. This is known as the scrutiny call-in period. During this five -day period, a Member of the relevant Select Committee may, in exceptional circumstances, request that a decision is called-in for further consideration. If a majority of the Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Committee supports the request, the decision is formally called -in and cannot be i mplemented until it has been reconsidered by the original decision-maker. To support this process, a Scrutiny Call-in App was introduced in 2021. The App provides a simple and accessible way for Members to submit a call -in request using either a mobile device or a laptop. All Cabinet and Cabinet Member decisions published by Democratic Services include the relevant select committee for the decision – and a direct link to the App, enabling Members to act quickly should a call-in be required. Further guidance on how to use the App is set out in Appendix B. While the guidance is intentiona lly comprehensive, the App itself is straightforward to use. Democratic Services will provide user guides for both mobile and laptop access, which will be circulated to all Councillors. It is important to note that some decisions cannot be called -in. These include decisions relating to the budget and policy framework (such as the annual budget), as well as properly designated urgent decisions. Members are expected to use the call -in process responsibly and only where there are clear and substantive grounds for further scrutiny, ensuring that the process is not used unnecessarily or inappropriately. Urgency decisions In exceptional circumstances the Chairs of the relevant select committee have the prerogative to decide to (or not to) waive the 5 working day scrutiny call-in period, where Cabinet or Cabinet Member decisions are deemed urgent and/or where a key decision has not been given notice on the Forward Plan and the Chair agrees that it can be taken urgently. These are called “urgent” or “special urgency” decisions and you will be notified of these by Democratic Services. Rules, support and guidance The rules relating to Overview and Scrutiny Appendix C sets out Chapter 6 of the Council’s Constitution. These are the formal rules by which the select committees operate and carry out their responsibilities, and summarised in this report. Members are advised to keep a copy of this for future reference. It is also available on the Council’s website. The Committee’s relationship with Cabinet Select Committees should be a constructive, and where required, critical friend of the Cabinet. Set out at the end of Chapter 6 of the Constitution, is the Protocol on Overview & Scrutiny and Cabinet Relations. This sets out the practical expectations of each party, to ensure an effective relationship that adds value to overview and scrutiny in Hillingdon. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Direct officer support to the Committee Primary support will c ome from Ryan Dell , your Clerk to th is Committee and a Democratic Services Officer. Ryan will act as the primary link with the Chair, Committee and Council Officers, witnesses and other parties involved in carrying out the planned work. Ryan will also lead on research and commissioning information to support the work of the Committee. Additionally, service areas in the Council will be able to offer support, for example, in the execution of any surveys or more in-depth research or statistical information that may be required, if reasonable in nature. As required in law, the Council has appointed a Statutory Scrutiny Officer , who will oversee support to all committees and give guidance. Information to select committees Select committees will have access to a wide range of public, internal and possibly confidential information when undertaking their reviews and other scrutiny activity . Select committees also have access to all Cabinet and Cabinet Member reports once published, including all tho se that are confidential in nature. Any information requests relating to your work, should be directly linked to the committee’s work being undertaken and made via the committee meeting itself , with the committee agreeing to it . Bar the Chair, Members should not contact officers outside the meeting for information relating to their role on the select committee. Usually, the Clerk to the Committee will arrange for that information to either be brought back to a subsequent meeting or circulated around outsi de the meeting if more desirable. Councillors will need to be aware that there will understandably be some information, under the domain of the Cabinet or Cabinet Member that they will not have automatic access to, unless the Leader of the Council or Cabinet Member permits its release . This will include, for example, briefing notes or draft reports before they are published by Democratic Services. However, as per the Protocol on Overview & Scrutiny and Cabinet Relations , good information-sharing between the Committee and Cabinet Member is always encouraged, where feasible. All meetings of the committee are generally in public. Should it be required in exceptional circumstances, select committees can operate in a closed (private) session where the information to be discussed meets the legal test not to disclose such matters to the public. Questioning attendees Council officers will inevitably attend most committee meetings to answer questions about matters on the agenda . Similarly, Cabinet Members may also attend if invited . There are also formal procedures for compelling attendance by senior officers and Cabinet Members, though this has yet to be used in recent times , as people attend willingly . External witnesses and residents will also attend as part of policy reviews. In any questioning, Councillors should take care to ensure this is conducted in a fair and balanced manner and not extend to personal criticism. What select committees cannot do Select committees, by their very nature are ‘non-executive’ in function. What this means, is that committees cannot make formal decisions like the Cabinet or other decision-making bodies of the Council. They also cannot formally instruct officers attending meetings to take a particular course of action or make a decision. Select committees may, however, seek to suggest matters to officers Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public and ultimately can make formal recommendations to decision-makers, namely the Cabinet. Select committees, understandably given their nature, cannot be a mechanism to raise an individual complaint that may have been received from a resident, particularly if it includes personal information. However, anecdotal information gained through a councillors’ insight can be useful to highlight matters when appropria te. It is usual for select committees to discuss more general findings and issues, rather than individual matters. Broadcasting of meetings All Select Committees are broadcast live on the Council’s YouTube channel : Hillingdon London. Whilst meetings are required to be held in person with Councillors present, the Council has the capability for witnesses and external parties to attend virtually and give evidence, if required. Essential reading and references  The Good Scrutiny Guide – Centre for Governance and Scrutiny This expert guide book is recommended for reading, and covers all aspects of scrutiny.  Statutory Scrutiny Guidance 2019 This is the latest guidance issued by the Government on how overview and scrutiny should operate. The Council considered this in full at its meeting in September 2019. Updated here in 2024.  Councillors’ Work Book on Scrutiny This Local Government Association guide, whilst prepared before the above statutory guidance was issued, is still relevant and has been designed as a learning aid for elected councillors, whether you have been a councillor for some time, or whether you have been elected more recently.  Select Committee’s Annual Report 2025/26 – showing the breadth of activity over the last year and a useful guide as to what the committees do. BACKGROUND PAPERS Council Constitution Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Appendix A - List of recent relevant policy reviews List below shows only those policy reviews relevant to this committee’s revised remit over the last 4 years. All reviews and their recommendations were approved by Cabinet and relevant committees have monitored their implementation at subsequent meetings. 2025 – Maximising council spaces: a review of business and private hire opportunities (scoping report only) – review paused and interim findings submitted to Cabinet Members. 2025 - Homeless Prevention and the customer journey 2022 – Our engagement with tenants and leaseholders Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Appendix B – Scrutiny Call-in App Guidance Below is a summary of the full guidance which will be issued to Councillors on how to use the App, alongside user guides to download / access the App: 1. All Cabinet and Cabinet Member decisions notices clearly identify the relevant Select Committee, and thereby Members of, who can attempt to call-in any decision. Select Committee remits and Council service areas / Cabinet portfolios (who generate the reports based on the decision) are clearly aligned to enable this. 2. The decision notices clearly show the last date and time any call-in request can be made, i.e. which is 5 working days at 5pm after the date the decision notice was published. 3. It can only be a Member of the Select Committee shown on the decision notice that can initiate any call-in request. A Member cannot initiate a call-in on behalf of another select committee membership. 4. The call-in request is done via the Scrutiny call-in App. This ‘App’ can be accessed via a link for a computer or laptop - or downloaded via an App if you have an iPad or mobile device. Details how to do access the App will be provided. 5. The App has a simple online form to complete where you can provide details. 6. Once the online form is submitted, the call-in request is then sent via an automated email to ALL Members on the Select Committee including the Councillor on the committee that initiated it. 7. Councillors do not have to respond to the email, but if they wish to indicate their approval (or rejection) of the request, they will need to click on the link in the email to do so. Importantly, this also applies to the Councillor initiating the call-in request too. 8. Upon a majority of Members indicating their approval via the App (and before the end of the scrutiny call-in period), it then becomes a valid call-in and Democratic Services are automatically alerted via the App. The decision of the Cabinet or Cabinet Member is then put on hold and cannot be implemented. 9. On the App there is a handy “call-in history” section where you can view the status of any current and past call-in requests. Call-ins requests cannot be initiated at formal committee meetings. So, those requests that do not receive a majority are not reported to the Committee. Only those that are valid with a majority of Members approving will then be heard at a Committee meeting as part of the next steps in the scrutiny call-in process. Helpful user guides available to download the App will be circulated separately for:  iPad/mobile  Laptop Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Appendix C – Chapter 6 (Extract from Council Constitution) Audit, Finance & Performance Committee / Select Committee Arrangements The Council has established an Audit, Finance and Performance Committee which performs two distinct roles on behalf of the Council:  Audit and assurance: providing independent assurance on the adequacy and effectiveness of the Council’s governance, risk management and internal control framework, including oversight of internal and external audit, the Annual Governance Statement and the Statement of Accounts.  Overview and scrutiny: undertaking a separate scrutiny role in relation to the Council’s finance, performance and corporate services, including the ability to make reports and recommendations to the Cabinet and Council in line with overview and scrutiny arrangements. In addition to this Committee, the Council has established other Select Committees to discharge overview and scrutiny functions across Cabinet portfolios and services. Collectively, these committees support good governance by: (1) assisting i n policy development and service improvement; (2) reviewing Cabinet decisions before and after they are taken; (3) making reports and recommendations; and (4) undertaking statutory external scrutiny where required, including health and crime and disorder scrutiny functions. About these Committees The Council has appointed the following committees to discharge these functions: The Committees will mirror Cabinet Member portfolios and Directorate Structures as far as practicable. The Residents’ Services Select Committee and the Children, Families, Health & Care Select Committee will undertake the statutory external scrutiny functions on crime & disorder and health respectively. Chair of the Committees may jointly agree to establish a Task and Finish Review Panel to undertake detailed reviews. The Children, Families, Health & Care Select Committee will establish a Panel to oversee t he corporate parenting responsibilities of the Council. The terms of reference for each of these Committees Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public and their Panels, where established, are set out in this Chapter. Councillor Membership and attendance The Council will appoint to these committees as it considers appropriate from time to time. Membership will be on a proportional basis to each Select Committee. For the Children, Families, Health & Care Select Committee, membership may also include co-opted Members as set out. All Councillors except Members of the Cabinet and Cabinet Assistants may be Members of a Select Committee. However, no Member may be involved in scrutinising a decision with which he/she has been directly involved or has a prejudicia l interest. All Councillors, including Cabinet Members, may attend a Select Committee meeting and address the Chair of that Committee only at his/her discretion. Committee members shall hold office until they resign, are removed from office or their succ essors are appointed. Co-opted Members & Education Representatives Each Committee shall be entitled to recommend to Council the appointment of permanent non -voting co- optees, or agree as a committee a non -voting co-optee for a limited duration as an advi sor to assist with a specific review or work activity, for example, a subject matter expert from the local community. The Children, Families, Health & Care Select Committee shall additionally include in its membership the following Co-opted voting education representatives, where duly appointed or elected: 1) 1 Church of England diocese representative; 2) 1 Roman Catholic diocese representative; and 3) Such other representatives of faiths and denominations as may be appointed by the Council subject to a direction being issued by the Secretary of State. 4) A minimum of 2 and maximum of 5 parent governor representatives elected by parents. Education representatives may only vote on matters relating to education, whether in respect of schools or wider educational issues, that are on the agenda. They may in addition speak, but not vote, on any other matters within the remit of the committee. All co-opted members of a select committee are bound by the Members and Co-opted Members Code of Conduct as set out in Part 3, Chapter 21. Quorum The quorum for the Audit, Finance & Performance Committee will be 3 Members and for other Select Committees shall be 4 Members of the committee. Chair and Vice-Chair The posts of Chair and Vice-Chair of the Committees will be decided by the Membership of that particular committee. Role and Remit General Terms of Reference Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public The Following Terms of Reference are common to the select committees and the Audit, Finance & Performance Committee in discharging its overview and scrutiny function only: 1. To conduct reviews of policy, services or aspects of service which have either been referred by Cabinet, relate to the Cabinet Forward Plan, or have been chosen by the Committee according to the agreed criteria for selecting such reviews; 2. To monitor the performance of the Council services within their remit (including the management of finances and risk), noting the lead role of the Audit, Finance & Performance Committee in this regard. 3. To consider the Forward Plan and comment as appropriate to the decision -maker on Key Decisions which relate to services within their remit (before they are taken by the Cabinet); 4. To review or scrutinise decisions made or actions taken by the Cabinet, a Cabinet Member, a Council Committee or an officer. 5. To make reports and recommendations to the Council, the Leader, the Cabinet, a Select Committees or any other Council Committee arising from the exercise of the preceding terms of reference. 6. To exercise the right set out in this Chapter of the Call -in Procedure Rules and to call -in and recommend for reconsideration any key decisions made but not yet implemented by the Cabinet, a Cabinet Member, a Council Cabinet Sub -Committee or an officer. Th is would include any key decision that needs further information from the decision-maker to explain why it was taken. 7. In accordance with the Local Government and Public Involvement in Health Act 2007, t o consider ‘Councillor Calls For Action’ (CCfA) submissions. Committees will not investigate individual complaints. Councillor Call for Actions The CCfA is a process designed to help Councillors resolve issues and problems on behalf of their residents, acting as a last resort for people who have been unable to get issues resolved through other means. CCfA should not be regarded merely as a scrutiny process and an issue can only become a CCfA once a Councillor has exhausted all other steps to resolve an issue in his or her ward such as a petition hearing, correspondence with elected Members and officers, questions to Council etc. Whilst CCfA’s may be submitted by all Councillors on any issue, there are certain exceptions which are: (a) An issue relating to a planning appeal, licensing appeal or where a perso n has an alternative avenue to resolve an issue (e.g. through an appropriate complaints process) (b) Any matter which is vexatious, discriminatory or not reasonable to be included in the agenda for, or to be discussed at, a meeting of the Select Committee Procedure 1) A Member may submit a CCfA in writing to the Head of Democratic Services who will seek to confirm with the Member concerned if all other potential avenues to resolve the issue in question have been exhausted and that the request does not fall with in the exemptions detailed above. If necessary, the Head of Democratic Services will discuss the matter with the Leader of the Council, the appropriate Cabinet Member and the Chief Whip. 2) If satisfied that the CCfA is valid the Head of Democratic Services will submit the request to the appropriate Committee Chair for inclusion on the agenda for the next meeting of the Select Committees. 3) Relevant officer(s) and / or representatives from partner organisations may be invited to attend and information can be requested from such organisations. 4) Discussion would take place at Committee to explore potential solutions and the item would end with the Committee recommending a course of action to the appropriate body – including detailed financial consequences and budgetary proposals. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public 5) The process may not necessarily resolve the issue immediately, but the process will act as a spur for Members and officers to work together to jointly develop policies to overcome the problem. Audit, Finance & Performance Committee The Audit, Finance and Performance Committee is established to carry out the Council’s independent audit and assurance function and a distinct overview and scrutiny function in relation to the Council’s finance, performance and corporate services. The Comm ittee will maintain a clear independence and separation between these two distinct roles through its meetings, work programme and agenda structure. Membership will be politically balanced, and determined by the Full Council. Membership will include an independent non-voting Co-opted Member as Chair with relevant financial expertise. The Vice-Chair will come from the majority group. No Cabinet Member shall serve concurrently on the Committee. Audit and assurance functions The Committee’s role is to:  Review and monitor the Council’s audit, governance, risk management framework and the associated control environment, as an independent assurance mechanism;  Review and monitor the Council’s financial and non-financial performance to the extent that it affects the Council’s exposure to risk and/or weakens the control environment;  Oversee the financial reporting process of the Statement of Accounts. Decisions in respect of strategy, policy and service delivery or improvement are reserved to the Cabinet or delegated to Officers. Internal Audit 1) Review and approve (but not direct) the Internal Audit Strategy to ensure that it meets the Council's overall strategic direction. 2) Review, approve and monitor (but not direct) Internal Audit’s planned programmes of work, paying particular attention to whether there is sufficient and appropriate coverage. 3) Establish a direct reporting relationship with the Head of Internal Audit and work with the Corporate Management Team to ensure Internal Audit can perform without interference from management and has unrestricted access to the data, records, information, p ersonnel, and physical properties necessary to fulfil the internal audit mandate. 4) Through quarterly Internal Audit summary reports of work done, monitor progress against the Internal Audit Plan and assess whether adequate skills and resou rces are available to provide an effective Internal Audit function. Monitor the main Internal Audit recommendations and consider whether management responses to the recommendations raised are appropriate with due regard to risk, materiality and coverage. 5) Make recommendations to the Leader of the Council and Cabinet Member for Finance on any changes to the Council’s Internal Audit Strategy and plans. 6) Review the Annual Report and Opinion Statement and the level of assurance this provides over the Council’s corporate governance arrangements, risk management framework and system of internal controls. 7) Discuss with the Head of Internal Audit the quality assurance and improvement program and agree the plan and scope of any external quality assessment. Consider reports dealing with the activity, management and performance of internal audit services and approve the Head of Internal Audit’s action plans to address any areas of improvement. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public 8) To be fully consulted on any recruitment, appointment or dismissal of the He ad of Internal Audit and provide input to Corporate Management Team in relation to their reporting lines, and performance evaluation. If necessary, collaborate with Corporate Management Team to establish appropriate safeguards if Head of Internal Audit rol es and responsibilities impair, or appear to impair, the internal audit function’s independence. External Audit 9) Receive and consider the External Auditor’s annual letter, relevant reports and the report to those charged with governance. 10) Monitor management action in response to issues raised by External Audit. 11) Receive and consider specific reports as agreed with the External Auditor. 12) Comment on the scope and depth of External Audit work and ensure that it gives value for money, making any recommendations to the Corporate Director of Finance. 13) Be consulted by the Corporate Director of Finance over the appointment of the Council’s External Auditor. 14) Following a request to the Corporate Director of Finance and, subject to the approval of the Leader of the Council or Cabinet Member for Finance, to commission work from External Audit. 15) Monitor arrangements for ensuring effective liaison between Internal Audit and External Audit, in consultation with the Corporate Director of Finance. Governance Framework 16) Maintain an overview of the Council’s Constitution in respect of contract procedure rules and financial regulations and, where necessary, bring proposals to the Leader of the Council or the Cabinet for their development. 17) Review any issue referred to it by the Chie f Executive, Corporate or Executive Director, any Council body or external assurance providers including inspection agencies. 18) Monitor and review (but not direct) the authority’s risk management arrangements, including regularly reviewing the corporate risk register and seeking assurances that appropriate action is being taken on managing risk. 19) Review and monitor Council strategy and policies on anti -fraud and anti-corruption including the ‘Raising Concerns at Work’ policy making any recommendations on changes to the Leader of the Council and relevant Corporate Director / Chief Operating Officer. 20) Oversee the production of the authority’s Annual Governance Statement and recommend its adoption. 21) Review the Council’s arrangements for corporate governance and make recommendations to the Director of Legal & Governance (Monitoring Officer) and/or Corporate Director of Finance on suggested actions to improve alignment with best practice. 22) Where requested by the Leader of the Council, Cabinet Member for Finance or Corporate Director of Finance, provide recommendations on the Council’s compliance with its own and other published standards and controls. Accounts 23) Review and approve the annual statement of accounts. Specifically, to consider whether appropriate accounting policies have been followed and whether there are concerns arising from financial statements or from the external auditor that need to be brought to the attention of the Council. 24) Consider the external auditor’s report to those charged with governance on issues arising from the external audit of the accounts. Review and reporting Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public 25) In respect of Audit and Assurance functions, to u ndertake an annual independent review of the Committee’s effectiveness and submit an annual report to Council on the activity of the Committee. Formal duty of senior officers to attend for Audit & Assurance purposes Whilst Council officers will invariably attend meetings voluntarily, in fulfilling its role, and should it be required, the Committee may require the Head of Paid Service and/or any senior officer (third tier and above) to attend before it to explain in re lation to matters within its remit and it shall be the duty of those persons to attend if so required. Where any senior officer is required to attend the Committee under this provision, the Chair will inform the Head of Democratic Services. The Head of De mocratic Services shall inform the officer in writing or by email giving at least 10 working days’ notice of the meeting at which he/she is required to attend. The notice will state the nature of the item on which he/she is required to attend to give accou nt and whether any papers are required to be produced for the Committee. Where the account to be given to the Committee will require the production of a report, then the officer concerned will be given sufficient notice to allow for preparation of that documentation. Where, in exceptional circumstances, the officer is unable to attend on the required date, then the Committee shall, in consultation with the officer, arrange an alternative date for attendance. When calling senior officers under this provision, the Committee will remain bound by the Code of Conduct for Members and Co-opted Members, ensure questioning is conducted in a fair and balanced manner and not of a personal critical nature. Overview and Scrutiny functions 1. To be the lead committee on finance oversight council-wide. 2. On behalf of select committees to receive regular finance, performance and risk reports to monitor council services, budgets and to help ensure value for money, taking into consideration the committee’s independent role as part of its audit and assurance remit. 3. On behalf of select committees, to comment on the Cabinet’s proposed annual budget plans for the Council before final consideration by Cabinet and approval by the full Council; 4. To inform select committees or their respective members of any pertinent finance and performance issues identified through any investigations, which may require further service review by the relevant select committee. 5. To undertake the overview and scrutiny role in relation to the following Cabinet Member portfolio(s) and service areas: Cabinet Portfolios Officer Directorates Service Areas Leader of the Council Chief Executive’s Office Governance Finance Finance Financial Strategy & MTFS Strategic & Operational Finance Financial Management Statutory Accounting, Investments and Pensions Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public All Finance (inc. General Fund, Schools Budget, Revenues and Benefits, Housing Revenue Accounts) Counter Fraud Procurement & Commissioning Internal Audit & Risk Assurance Corporate Services, Digital & Transformation Corporate Services Transformation Cross-cutting Commercialisation Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Corporate Resources & Infrastructure Select Committee To undertake the overview and scrutiny role in relation to the following Cabinet Member portfolio(s) and service areas: Cabinet Portfolios Officer Directorates Service Areas Leader of the Council Chief Executive’s Office Communications & Resident Engagement Residents Services Strategic Property Growth Strategy Inward Investment Business Engagement Heathrow Airport High Speed 2 (HS2) Corporate Services, Digital & Transformation Chief Executive’s Office Democratic Services Human Resource, incl. health and safety Legal Services Corporate Services Business Intelligence & Digital Services Planning, Housing & Property Residents Services Directorate Planning Services (incl. planning policy, building control, planning enforcement, specialist planning & conservation areas) Regeneration (incl. town centres, master planning) Local Plan Building Control & Safety Housing Strategy HRA Delivery Plan Housing Management (incl. tenancy) Homelessness Prevention Rough Sleeper Prevention Private Rented Sector Housing / HMOs Property, incl. Estates & Acquisitions Commercial Leases & Disposals Capital Programme / Major Construction Facilities Management / Security Planned Works and Repairs & Engineering of Housing/Corporate Estate Residents Services Select Committee To undertake the overview and scrutiny role in relation to the following Cabinet Member portfolio(s) and Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public service areas: Cabinet Portfolios Officer Directorates Service Areas Residents Services Residents Services Green Spaces Crematorium Services Waste Services Highways (incl. Highways strategic assessment & safety, Highways Policy and infrastructure including EV) Transportation (incl. road safety, traffic management and parking management schemes) Car Park operations, street parking Fleet Management Library Services Leisure Services Theatres, Museums & Cultural Services Adult Social Care & Health Mortuary Community, Environment & Enforcement Residents Services Climate Action / Air Quality Flooding & watercourses Environmental Projects Planning Enforcement Community Safety & Cohesion CCTV Anti-Social Behaviour Street Scene Enforcement Trading Standards, Environmental Health & Licensing (incl. Safety of Sports Grounds) Imported Food Office Parking Enforcement Emergency Response Strategic Climate Action Plan (cross-cutting) Voluntary Sector (cross-cutting) Corporate Services, Digital & Transformation Resident Experience (cross-cutting) STATUTORY COMMITTEE Statutory Crime and Disorder Scrutiny This Committee will act as a Crime and Disorder Committee as defined in the Crime and Disorder (Overview and Scrutiny) Regulations 2009 and carry out the bi-annual scrutiny of decisions made, or other action taken, in Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public connection with the discharge by the responsible authorities of their crime and disorder functions. Duty of partners to attend and provide information The Crime and Disorder (Overview and Scrutiny) Regulations 2009 permits this Select Committee to make a request in writing for information to bodies who form the local Crime and Disorder Reduction Partnership (Safer Hillingdon Partnership), which includes the Police. The Committee should scrutinise the work of the partnership at least once a year and may also require the attendance before it of an officer or employee of a responsible authority or of a co-operating person or body in order to answer questions. The Committee may not require a person to attend unless reasonable notice of the intended date of attendance has been given to that person. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Children, Families, Health & Care Select Committee To undertake the overview and scrutiny role in relation to the following Cabinet Member portfolio(s) and service areas: Cabinet Portfolios Officer Directorates Service Areas Children, Families, Health & Care Children’s Services Children’s Social Care Children & Families Support Safeguarding, Quality Assurance, Partnerships and Residential Care Education & SEND Prevention & Youth Justice Adult & Community Learning Music Services Adult Social Care & Health Direct Care & Business Deliver Adult Social Work & Transport Health/Public Health Sport & Physical Activity Heathrow Health Control Unit Health Integration Immediate Response Services Adult Safeguarding Hospitals & Localities Sustained Support Services Mental Health Residents Services Domestic Abuse Services Services to Asylum Seekers (Cross-Cutting) Older People / Age Friendly Strategy STATUTORY COMMITTEE Statutory Healthy Scrutiny This Committee will also undertake the powers of health scrutiny conferred by the Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013. It will:  Work closely with the Health & Wellbeing Board & Local HealthWatch in respect of reviewing and scrutinising local health priorities and inequalities.  Respond to any relevant NHS consultations. Duty of partners to attend and provide information The Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013, imposes duties on ‘responsible persons’ to provide a local authority with such information about the planning, provision and operation of health services in the area of the authority as it may reasonably require to discharge its health scrutiny functions through the Health & Social Care Select Committee. All relevant NHS bodies and health Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public service providers (including GP practices and other primary care provide rs and any private, independent or third sector providers delivering services under arrangements made by clinical commissioning groups, NHS England or the local authority) have a duty to provide such information. Additionally, Members and employees of a relevant NHS body or relevant health service provider have a duty to attend before a local authority when required by it (provided reasonable notice has been given) to answer questions the local authority believes are necessary to carry out its health scruti ny functions. Further guidance is available from the Department of Health on information requests and attendance of individuals at meetings considering health scrutiny. This Select Committee will establish a Panel to support strong oversight of the Coun cil’s corporate parenting responsibilities. The Committee may appoint 3 Members to this Panel based on political balance. Membership may include non-Cabinet Members not on the Committee. The Committee may also appoint relevant Council officers and other external stakeholders to the Panel and agree its chairship and operation. In agreeing its operation, the Committee will provide for the Panel not to be able to establish any other sub- group or body to carry out its responsibilities. Corporate Parenting Panel Terms of Reference as approved by the parent Select Committee The purpose of the Panel is to support the Select Committee in championing corporate parenting across the Council, directly engaging children in the Council’s care and care experienced you ng people in the democratic and decision-making process, working with them and partners to monitor relevant service and improve outcomes and life chances. Membership will comprise of: Voting Members 3 Elected Members, who be appointed by the Children, Families, Health & Care Select Committee based upon political balance, one of whom to be appointed as Chair. A Vice-Chair may also be appointed. Elected Members do not need to be Members of the parent Committee but cannot be Cabinet Members. 3 named substitutes, appointed by the Select Committee may attend in the absence of the appointed Members of the Panel and that they need not be Members of the parent Committee but cannot be Cabinet Members. Non-voting Members a) Up to 5 Children in Care Council Members (one of whom the Chair or Vice-Chair may ask to assist them informally in chairing a specific meeting).* b) Senior Officer from Children's Services c) Participation Manager d) Assistant Director for Education and Vulnerable Children e) The Local Authority’s designated Looked After Children Nurse or Doctor f) 1 x Foster Carer representative g) Assistant Director for Corporate Parenting and Fostering h) Advisors i) Relevant Council officers, e.g. from Social Care, Early Intervention and Prevention, Housing Service, along with external representatives, e.g. Department for Work and Pensions, may attend relevant Panel meetings as advisors. Council officers should attend the Panel to present any reports to the Panel regarding their service area. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public *This gives Children in Care Counci l representatives, in an informal capacity, a unique opportunity to get experience of assisting the Chair or Vice-Chair in the running of the meeting. Meetings and Operation a) The Panel will meet four times a year and in private* b) The Panel will have in place a work programme for its activity. c) The Chair of the Panel, in conjunction with other members, shall agree the dates of the Panel for the ensuing year, where possible. d) The Chair of the Select Committee should authorise any additional meetings that may be required or requested by the Chair of the Panel. e) The Panel will allow themes and agenda topics to be brought to them from the Children in Care Council (CiCC), with themes identified at each meeting. f) The Chair of the Panel will agree agenda items in advance of the meeting. g) The Panel cannot establish any other sub-groups or bodies to carry out its responsibilities. *Unlike the parent Select Committee, the Panel is not required to operate under statutory procedures outlined in the Local Government Act 197 2 and access to information rules do not apply. This allows the Panel to be conducted in a flexible way to suit the requirements of the Members and young people participating in it. Terms of Reference a) To champion the seven corporate parenting principles introduced by the Children and Social Work Act 2017. b) To support the work of the Select Committee overseeing the Council’s corporate parenting responsibilities by providing a strategic overview and monitoring of the statutory services for Looked After Chil dren (LAC) and care experienced young people across the Borough, reporting back to the Committee on any findings, as appropriate. c) To actively engage young people who are looked after by the Council, along with care experienced young people, in order to ensure they have an opportunity to influence the development of services, participate in the decision-making and democratic process. d) To receive annual reports of the work of the Independent Reviewing Officers, Looked After Children Health Team, Corporate Pa renting Service, Virtual School and Fostering and Adoption Service. e) To consider the impact on outcomes for children on other relevant activities linked to Looked After Children and care experienced young people's lived experiences, e.g. emotional wellbeing. f) To undertake any associated activity, review or task as requested by the Select Committee, reporting back to the Committee if directed. g) That through the Chair of the Panel, to advise the Select Committee and Cabinet Member portfolio holder on matters relating to corporate parenting. h) To present the minutes of the Panel to a subsequent meeting of the Select Committee, where the Chair of the Panel, along with any Children in Care Council Members, may attend to update the Committee on the Panel’s work. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Task & Finish Review Panels Membership Membership of a Review Panel may include non-Cabinet Members not on the ‘parent’ Committee(s) or co- opted Members. Panel membership will be subject to the usual political balance rules. ‘Review’ Panel Terms of reference Chair of the committees may jointly agree to establish Task and Finish Review Panels as set out in these Procedure Rules on the following matters: 1. Focussed reviews within a particular Committee’s remit 2. Cross-cutting reviews that cover the remit of more than one Committee; 3. Any functions, but within the purview of the Council, not included within the remit of any Committee; A single Task and Finish Review Panel may be in operation at any one time and co-ordination of this will be by the five Select Committees Chair and any Panel will be subject to the approval of the Leader of the Council. The Chair will jointly agree the review topic, terms of reference, membership and Chairship of any Panel. They will also agree the timescale for undertakin g the review, including which Committee it will report back its findings to for consideration, prior to any report being presented to Cabinet. For reviews that span across the remit of more than one committee, any findings from a Panel will be reported to the Corporate Resources & Infrastructure Select Committee, unless the Chair jointly agree otherwise. North West London Joint Health & Overview and Scrutiny Committee The Council agreed on 18 November 2021 that the Council would join the North West London Joint Health Overview and Scrutiny Committee (NWL JHOSC) comprising representatives from the boroughs of Brent, Camden, Ealing, Hammersmith and Fulham, Harrow, Hillingdon, Hounslow, Kensington and Chelsea, Richmond, Wandsworth and Westminster. It meets with representatives of NHS inner North West London to consider matters concerning health care subject to consultation. It’s Terms of Reference are set out below: Membership One nominated voting member from each Council participating in the North West London Joint Health Overview and Scrutiny Committee plus one alternate member who can vote in the voting member’s absence. In addition, one non-voting co-opted member of the London Borough of Richmond. The committee will require at least six voting members in attendance to be quorate. The North West London Joint Health Overview and Scrutiny Committee will elect its own Chair and Vice Chair. Elections will take place on an annual basis each May, or as soon as practical thereafter, to allow for any annual changes to the committee’s membership. Terms of Reference 1. To scrutinise the plans for meeting the health needs of the population and arranging for the provision of health services in North West London; in particular the implementation plans and actions by the North West Integrated Care System and their Integrated Care Board, focusing on

Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public CABINET FORWARD PLAN Committee name Corporate Resources & Infrastructure Select Committee Officer reporting Ryan Dell, Democratic Services Papers with report Appendix A – Latest Forward Plan Ward As shown on the Forward Plan HEADLINES To monitor the Cabinet’s latest Forward Plan which sets out key decisions and other decisions to be taken by the Cabinet collectively and Cabinet Members individually over the coming year. The report sets out the actions available to the Committee. RECOMMENDATION That the Committee considers the Cabinet Forward Plan. SUPPORTING INFORMATION The Cabinet Forward Plan is published monthly, usually around the first or second week of each month. It is a rolling document giving the required public notice of future key decisions to be taken. Should a later edition of t he Forward Plan be published after this agenda has been circulated, Democratic Services will update the Committee on any new items or changes at the meeting. As part of its Terms of Reference, each Committee should consider the Forward Plan and , if it deems necessary, comment as appropriate to the decision-maker on the items listed which relate to services within its remit. For reference, the Forward Plan helpfully details which committee’s remit covers the relevant future decision item listed. The Committee’s monitoring role of the Forward Plan can be undertaken in a variety of ways , including both pre -decision and post -decision scrutiny of the items listed . The provision of advance information on future items listed (potentially also draft reports) to the Committee in advance will often depend upon a variety of factors including timing or feasibility, and ultimately any such request would rest with the relevant Cabinet Member to decide. However, the 2019 Protocol on Overview & Scrutiny and Cabinet Relations (part of the Hillingdon Constitution) does provide guidance to Cabinet Members to:  Actively support the provision of relevant Council information and other requests from the Committee as part of their work programme;  Where feasible, provide opportunities for committees to provide their input on forthcoming executive reports as set out in the Forward Plan to enable wider pre -decision scrutiny (in addition to those statutorily required to come before committees , i.e. policy fr amework documents – see para. below). Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Therefore, in general, the Committee may consider the following actions on specific items listed on the Forward Plan: Committee action When How 1 To provide specific comments to be included in a future Cabinet or Cabinet Member report on matters within its remit. As part of its pre-decision scrutiny role, this would be where the Committee wishes to provide its influence and views on a particular matter within the formal report to the Cabinet or Cabinet Member before the decision is made. This would usually be where the Committee has previously considered a draft report or the topic in detail, or where it considers it has sufficient information already to provide relevant comments to the decision-maker. These would go within the standard section in every Cabinet or Cabinet Member report called “Committee comments”. The Cabinet or Cabinet Member would then consider these as part of any decision they make. 2 To request further information on future reports listed under its remit. As part of its pre-decision scrutiny role, this would be where the Committee wishes to discover more about a matter within its remit that is listed on the Forward Plan. Whilst such advance information can be requested from officers, the Committee should note that information may or may not be available in advance due to various factors, including timescales or the status of the drafting of the report itself and the formulation of final recommendation(s). Ultimately, the provision of any information in advance would be a matter for the Cabinet Member to decide. This would be considered at a subsequent Committee meeting. Alternatively, information could be circulated outside the meeting if reporting timescales require this. Upon the provision of any information, the Committee may then decide to provide specific comments (as per 1 above). 3 To request the Cabinet Member considers providing a draft of the report, if feasible, for the Committee to consider prior to it being considered formally for decision. As part of its pre-decision scrutiny role, this would be where the Committee wishes to provide an early steer or help shape a future report to Cabinet, e.g., on a policy matter. Whilst not the default position, Committees do occasionally receive draft versions of Cabinet reports prior to their formal consideration. The provision of such draft reports in advance may depend upon different factors, e.g., the timings required for that decision. Ultimately any request to see a draft report early would need the approval of the relevant Cabinet Member. Democratic Services would contact the relevant Cabinet Member and Officer upon any such request. If agreed, the draft report would be considered at a subsequent Committee meeting to provide views and feedback to officers before they finalise it for the Cabinet or Cabinet Member. An opportunity to provide specific comments (as per 1 above) is also possible. 4 To identify a forthcoming report that may merit a post- decision review at a later Committee meeting As part of its post-decision scrutiny and broader reviewing role, this would be where the Select Committee may wish to monitor the implementation of a certain Cabinet or Cabinet Member decision listed/taken at a later stage, i.e., to review its effectiveness after a period of 6 months. The Committee should note that this is different to the use of the post-decision scrutiny ‘call-in’ power which seeks to ask the Cabinet or Cabinet Member to formally re-consider a decision up to 5 working days after the decision notice has been issued. This is undertaken via the new Scrutiny Call-in App members of the relevant Committee. The Committee would add the matter to its multi- year work programme after a suitable time has elapsed upon the decision expected to be made by the Cabinet or Cabinet Member. Relevant service areas may be best to advise on the most appropriate time to review the matter once the decision is made. BACKGROUND PAPERS  Protocol on Overview & Scrutiny and Cabinet relations adopted by Council 12 September 2019  Scrutiny Call-in App

Status Consultation / Scrutiny Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Shareholder Committee Full COUNCIL Cabinet Member(s) Responsible Relevant Committee Report Author Corporate Director Responsible Public or Private (with reason) Consultation related to any decision & planned scrutiny committee engagement 140 The Servicing & Repair of Domestic Gas Boilers Following a procurement exercise, to consider tender and award of the contract for the servicing and repair of Domestic Gas Boilers across Housing stock. N/A NEW ITEM 25 June Cllr Nick Denys Corporate Resources & Infrastructure Nick Green Dan Kennedy Private (3) 143 New Care Home Facility & Housing: Redevelopment of 1-10 Nelson Lane, Uxbridge Cabinet approval is sought to redevelop the Nelson Lane site, which comprises bungalows past their useful life and is currently decanted and boarded up. The proposal is to create 2 x 6 bedded Registered Care Homes for Adults with a learning disability and complex needs and 2 affordable houses. Cabinet will consider the project and make any necessary decisions and delegations to progress the project. Hillingdon East NEW ITEM 25 June Cllr Nick Denys / Cllr Susan O'Brien Corporate Resources & Infrastructure Carmel Hynes / Michael Naughton Dan Kennedy Private (3) 129 Data Backup Solution Cabinet will consider procurement decisions regarding the replacement of multiple existing backup solutions with a single system which provides robust security and protection from cyber incidents. N/A 25 June Cllr Richard Mills Corporate Resources & Infrastructure Darren Everden Matthew Wallbridge Private (3) 128 The Servicing, Maintenance & Repair of Domestic Lifts & Hoists Following a competitive procurement exercise, Cabinet will consider the tender and award of contract for the provision of Servicing, Maintenance & Repair of Domestic Lifts & Hoists to the London Borough of Hillingdon. N/A 25 June Cllr Nick Denys Corporate Resources & Infrastructure Lorraine Lupton Dan Kennedy Private (3) 116 Local Plan Scoping Consultation Cabinet will consider approving the Local Plan Scoping Consultation for public consultation. The consultation is a statutory requirement in the new plan-making system. This is a 'call for views' consultation. No planning policies or proposals will be consulted upon. The consultation asks stakeholders what the plan should contain and sets out how the Council will engage with stakeholders for the Local Plan. All 25 June Cllr Nick Denys Corporate Resources & Infrastructure Gavin Polkinghorn Dan Kennedy Private (3) Statutory consultation and select committee 82b West London Waste Plan (policy framework) Following consultation, Cabinet will consider regulation 19 consultation to commence on the Joint Waste Plan. This Plan forms part of the Council's development plan documents, therefore it is policy framework. N/A 25 June 26 November Cllr Nick Denys Corporate Resources & Infrastructure Gavin Polkinghorn / Elizabeth Bundred Woodward Dan Kennedy Public Statutory consultation and select committee JUNE 2026 Decision-Maker Cabinet Member Lead & Officers 1 Status Consultation / Scrutiny Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Shareholder Committee Full COUNCIL Cabinet Member(s) Responsible Relevant Committee Report Author Corporate Director Responsible Public or Private (with reason) Consultation related to any decision & planned scrutiny committee engagement Decision-Maker Cabinet Member Lead & Officers SI Corporate Disposals Programme 2026/27 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 25 June Cllr Nick Denys Corporate Resources & Infrastructure Andrew Low / Richard Mortimer Dan Kennedy Private (3) SI Minor Property Transactions A regular report to Cabinet on minor property matters that may arise during the course of the year that require a Cabinet decision. These will relate to discounted leases to voluntary sector organisations and/or any easements, wayleaves and leases relating to utilities in order to support the Council's capital programmes and other such similar matters. All 25 June Cllr Nick Denys Corporate Resources & Infrastructure Andrew Low Dan Kennedy Private (3) 66 Reports from Select Committees A report from the Select Committee into Homelessness and the customer journey All 25 June TBC TBC Democratic Services Public SI Public Preview of matters to be considered in private A report to Cabinet to provide maximum transparency to residents on the private matters to be considered later in Part 2 of the Cabinet meeting and agenda. TBC 25 June All All Democratic Services Public 147 Contract decisions: Manged Service for the supply & distribution of materials for the in- house repairs team Cabinet will consider procurement matters to provide materials and hire for housing repairs services. NEW ITEM 23 July Cllr Nick Denys Corporate Resources & Infrastructure Jake Longley Dan Kennedy Private (3) 144 Communal Passenger & Goods Lifts Maintenance & Repairs Services Cabinet will consider a contract for the Communal Passenger & Goods Lifts Maintenance & Repairs Services, across the Borough. All NEW ITEM 23 July Cllr Nick Denys Corporate Resources & Infrastructure John Philips Dan Kennedy Private (3) 41 HRA Business Plan The Housing Revenue Account (HRA) business plan will set out a long-term financial strategy for managing council housing stock, maintain homes, fund improvements, and support new housing opportunities and development. All 23 July Cllr Nick Denys Corporate Resources & Infrastructure Sam Strong Dan Kennedy Public 104 Landlord Service Annual Complaint & Service Improvement Report 2025/26 Cabinet will review the Landlord Service Annual Complaints and Service Improvement report before submission to the Housing Ombudsman. N/A 23 July Cllr Nick Denys Corporate Resources & Infrastructure Sam Strong / Debbie Weller Dan Kennedy Public Select Committee JULY 2026 2 Status Consultation / Scrutiny Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Shareholder Committee Full COUNCIL Cabinet Member(s) Responsible Relevant Committee Report Author Corporate Director Responsible Public or Private (with reason) Consultation related to any decision & planned scrutiny committee engagement Decision-Maker Cabinet Member Lead & Officers 24 Temporary Accommodation Action Plan Monitoring Cabinet will receive a quarterly update, or at a frequency as determined by the Cabinet Member, on progress on the delivery of the Temporary Accommodation Strategy and Action Plan presented to Cabinet in February 2025. This will be aligned with the Homelessness Prevention and Rough Sleeping Strategy and the Medium-Term Financial Strategy, which is to include details of actions taken to bring empty homes across the Borough back into occupation. All 23 July Cllr Nick Denys Corporate Resources & Infrastructure Debbie Weller Dan Kennedy Public SI Corporate Disposals Programme 2026/27 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 23 July Cllr Nick Denys Corporate Resources & Infrastructure Andrew Low / Richard Mortimer Dan Kennedy Private (3) SI Minor Property Transactions This monthly standing report to Cabinet covers operational property matters requiring approval. These may include: granting discounted leases to voluntary organisations; approving easements, wayleaves, or utility leases supporting capital projects; authorising academy school property issues; and agreeing leases for temporary housing or other service-related property needs. All 23 July Cllr Nick Denys Corporate Resources & Infrastructure Andrew Low Dan Kennedy Private (3) SI Reports from Select Committees Reports, findings and recommendations for consideration by the Cabinet, when referred from the appropriate Committee. All 23 July TBC TBC Democratic Services Public SI Public Preview of matters to be considered in private A report to Cabinet to provide maximum transparency to residents on the private matters to be considered later in Part 2 of the Cabinet meeting and agenda. TBC 23 July TBC TBC Democratic Services Public SI Review of Council Constitution The Council may review it's Constitution on a regular basis and may make changes at any Council meeting. The Annual Council meeting in May also provides an opportunity for such reviews at the start of the new Municipal Year, if any changes are required. N/A 9 July 2026 Cllr Steve Tuckwell N/A Lloyd White Public SI Cabinet decisions by the Leader of the Council As there is no Cabinet meeting in August, the Leader of the Council may take decisions on behalf of the Cabinet or key decisions under urgency procedures, if required. Various Cllr Steve Tuckwell TBC Democratic Services Public / Private - TBD Various AUGUST 2026 3 Status Consultation / Scrutiny Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Shareholder Committee Full COUNCIL Cabinet Member(s) Responsible Relevant Committee Report Author Corporate Director Responsible Public or Private (with reason) Consultation related to any decision & planned scrutiny committee engagement Decision-Maker Cabinet Member Lead & Officers 139 Fire Risk Assessments Following a Procurement exercise, approval is sought to appoint a contractor to conduct Fire Risk Assessments in Housing and Corporate Properties. All NEW ITEM 17 September Cllr Nick Denys Corporate Resources & Infrastructure Alana Martin / Paul Soward Dan Kennedy Private (3) SI Corporate Disposals Programme 2026/27 As part of the Corporate Disposal programme, Cabinet will consider recommendations on property and land disposals for the financial year and make the necessary decisions on sites to be declared surplus and provide delegated authority to enable the implementation of any decisions made. Various 17 September Cllr Nick Denys Corporate Resources & Infrastructure Andrew Low / Richard Mortimer Dan Kennedy Private (3) SI Minor Property Transactions This monthly standing report to Cabinet covers operational property matters requiring approval. These may include: granting discounted leases to voluntary organisations; approving easements, wayleaves, or utility leases supporting capital projects; authorising academy school property issues; and agreeing leases for temporary housing or other service-related property needs. All 17 September Cllr Nick Denys Corporate Resources & Infrastructure Andrew Low Dan Kennedy Private (3) SI Reports from Select Committees Reports, findings and recommendations for consideration by the Cabinet, when referred from the appropriate Committee. All 17 September TBC TBC Democratic Services Public SI Public Preview of matters to be considered in private A report to Cabinet to provide maximum transparency to residents on the private matters to be considered later in Part 2 of the Cabinet meeting and agenda. TBC 17 September TBC TBC Democratic Services Public SI Hillingdon First Ltd. reporting The Shareholder Committee, comprising relevant Cabinet Members, will receive the Annual Accounts and Annual Business Plan for the Council's property and trading company. N/A 17 September Shareholder Committee Members Corporate Resources & Infrastructure Dan Kennedy Private (3) SI Urgent Cabinet- level decisions & interim decision- making (including emergency decisions) The Leader of the Council has the necessary authority to make decisions that would otherwise be reserved to the Cabinet, in the absence of a Cabinet meeting or in urgent circumstances. Any such decisions will be published in the usual way and reported to a subsequent Cabinet meeting for ratification. The Leader may also take emergency decisions without notice, which may be ratified at Cabinet later. Various Cabinet Member Decision - date TBC Cllr Steve Tuckwell TBC TBC Public / Private TBC SEPTEMBER 2026 Schedule of Individual Cabinet Member Decisions that may be taken each month (standard items non key-decisions) 4 Status Consultation / Scrutiny Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Shareholder Committee Full COUNCIL Cabinet Member(s) Responsible Relevant Committee Report Author Corporate Director Responsible Public or Private (with reason) Consultation related to any decision & planned scrutiny committee engagement Decision-Maker Cabinet Member Lead & Officers SI Business, shops and commercial rents, leases, surrenders and renewals To approve various rents, leases, surrenders and lease renewals for a variety of businesses, organisations, properties or via commercial transactions, as per thresholds for decision- making set out in the Rules on Land & Property - Chapter 19 of the Constitution. Various Cabinet Member Decision - date TBC Cllr Nick Denys Corporate Resources & Infrastructure Andrew Low Private (3) SI To consider rent reviews To consider rent reviews of commercial and other premises. tbc Cabinet Member Decision - date TBC Cllr Nick Denys Corporate Resources & Infrastructure Andrew Low Private (1,2,3) SI Release of Capital Funds The release of all capital monies for capital spend and projects requires formal Member approval over £100k (or may be referred to the Cabinet) TBC Cabinet Member Decision - date TBC Cllr Eddie Lavery TBC various Public but some Private (1,2,3) Corporate Finance SI Housing Buy-Back / The purchase of ex Council properties or new private properties for the Council's housing supply Cabinet Members may determine, as and when required, the purchase and aquisition of new properties as part of the Housing Buy-back Scheme or using HRA funds to increase the affordable housing stock within the Borough. TBC Cabinet Member Decision - date TBC Cllr Eddie Lavery Corporate Resources & Infrastructure Ben Sargent Private (1,2,3) SI Petitions about matters under the control of the Cabinet Each month, Cabinet Members will consider a number of petitions received by local residents and decide on future action. Some petitions may be referred to a Petition Hearing where the lead petitioner and ward councillors can have their say directly to the Cabinet Member. These hearings will be scheduled on the Council's meeting calendar. TBC Cabinet Member Decision - date TBC All TBC Democratic Services Public SI To approve debt / write offs To approve individual case of debt / write offs that are in excess of £5,000 but under £50,000. n/a Cabinet Member Decision - date TBC Cllr Eddie Lavery Corporate Resources & Infrastructure Tiffany Boreham / Phil Hedges Private (1,2,3) SI To approve compensation payments To approve compensation payments in relation to any complaint to the Council in excess of £1000. n/a Cabinet Member Decision - date TBC All TBC various Private (1,2,3) 5 Status Consultation / Scrutiny Ref Business Item Further information Ward(s) NEW ITEM CABINET meeting Cabinet Member Shareholder Committee Full COUNCIL Cabinet Member(s) Responsible Relevant Committee Report Author Corporate Director Responsible Public or Private (with reason) Consultation related to any decision & planned scrutiny committee engagement Decision-Maker Cabinet Member Lead & Officers SI Procurement Decisions To accept quotations, tenders, contract extensions and contract variations valued between £100k and £750k in their Portfolio Area where funding is previously included in Council budgets. n/a Cabinet Member Decision - date TBC Cllr Eddie Lavery Corporate Resources & Infrastructure various Private (3) SI All Delegated Decisions by Cabinet to Cabinet Members, including tender and property decisions Where previously delegated by Cabinet, to make any necessary decisions, accept tenders, bids and authorise property decisions / transactions in accordance with the Constitution. TBC Cabinet Member Decision - date TBC All TBC various Public / Private (1,2,3) SI Sale, and conversion, of loft space to leaseholders and also extension of Leasehold Interests of flats under the 1993 Act To consider any issues in relation to loft space and also consider an extension of the leasehold interests for several flats where the Council as freeholder has received an application under the Leasehold Reform Housing and Urban Development Act 1993. The report will recommend grant of the extensions in each case where the Notice is valid and in accordance with legislation. TBC Cabinet Member Decision - date TBC Cllr Nick Denys Corporate Resources & Infrastructure TBC Private (1,2,3) SI External funding bids To authorise the making of bids for external funding where there is no requirement for a financial commitment from the Council. n/a Cabinet Member Decision - date TBC All TBC various Public SI Appeals in relation to business rates (NNDR) To determine appeals in relation to business rates following a decision by the Council. TBC Cabinet Member Decision - date TBC Cllr Eddie Lavery Corporate Resources & Infrastructure Tiffany Boreham Private (1,2,3) SI Response to key consultations that may impact upon the Borough A standard item to capture any emerging consultations from Government, the GLA or other public bodies and institutions that will impact upon the Borough. Where the deadline to respond cannot be met by the date of the Cabinet meeting, the Constitution allows the Cabinet Member to sign-off the response. TBC Cabinet Member Decision - date TBC All TBC various Public SI = Standard Item that may be considered each month/regularly The Cabinet's Forward Plan is an official document by the London Borough of Hillingdon, UK 6

Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public WORK PROGRAMME Committee name Corporate Resources & Infrastructure Select Committee Officer reporting Ryan Dell, Democratic Services Papers with report Appendix A – Work Programme Ward All HEADLINES To enable the Committee to note future meeting dates and to forward plan its work for the current municipal year. RECOMMENDATION That the Committee considers the Multi -Year Work Programme attached and agrees any amendments. SUPPORTING INFORMATION The Committee's meetings will start at 7pm and the witnesses attending each of the meetings may include representatives from external organisations, some of whom travel from outside of the Borough. Forthcoming meeting dates are as follows: Meeting Date Room 17 June 2026 CR5 29 July 2026 CR5 16 September 2026 CR5 24 November 2026 CR5 20 January 2027 CR5 17 February 2027 CR5 17 March 2027 CR5 15 April 2027 CR5 The way that each select committee plans their work is via the multi-year work programme, which is on the agenda for every meeting. It’s an important ‘live’ document, as it sets out the programme of activity at each committee meeting. It is developed and steered with the chair and owned by the Committee, who can shape and adapt it, as the time progresses. The work programme will span across municipal years to provide more flexibility in undertaking in-depth reviews, timetabling and reporting of any findings to Cabinet. Also, as there is not a ‘deadline’ of completing reviews within a traditi onal municipal year, this opens up greater opportunities to engage with witnesses and residents, increasing the value of the Committee’s findings. Multi -year work programmes also enable the Committee to better plan ahead for monitoring purposes, e.g., past reviews and update reports on matters at the most suitable time interval. Corporate Resources & Infrastructure Select Committee – 17 June 2026 Part I – Public Implications on related Council policies The role of the Select Committees is to make recommendations on service changes and improvements to the Cabinet, who are responsible for the Council’s policy and direction. How this report benefits Hillingdon residents Select Committees directly engage residents in shaping policy and recommendations and the Committees seek to improve the way the Council provides services to residents.

WORK PROGRAMME 2026-2030 MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR 17 29 16 24 20 17 17 15 Review: TBC Policy Review Discussion & Guidance X Topic selection/ scoping stage X Witness/ evidence/ consultation stage X Findings, conclusions and recommendations X Final review report agreement X Target Cabinet reporting X Regular service & performance monitoring GROWTH STRATEGY Growth Strategy X INWARD INVESTMENT Update TBC BUSINESS ENGAGEMENT Update TBC HEATHROW AIRPORT Officer Report - Heathrow Business Rates X HIGH SPEED 2 (HS2) Update TBC PLANNING SERVICES (INCL. PLANNING POLICY, BUILDING CONTROL, PLANNING ENFORCEMENT, SPECIALIST PLANNING & CONSERVATION AREAS) NEW: National Planning reforms (impact on Green Belt/ building on Green belt/ impact of the changes on residents) X REGENERATION (INCL. TOWN CENTRES, MASTER PLANNING) Hayes Estate Regeneration Progress X LOCAL PLAN Local Plan update (part of consultation on Scoping Consultation for the Local Plan) X BUILDING CONTROL & SAFETY Building Safety Strategy/ Fire Safety in Council premises - annual monitoring report X Housing Strategy (Policy Framework) update X Homelessness and Rough Sleeping Strategy update X NEW: Temporary Accommodation Action Plan update - decreasing the need of temporary accommodation X Fire Safety in Private Residential Properties X HMOs - Licensing Article 4 Implementation X STRATEGIC PROPERTY NEW: Asset Review update (asset management system) (2027, TBC) PROPERTY, INCL. ESTATES & ACQUISITIONS Update TBC COMMERCIAL LEASES & DSIPOSALS Update TBC TBC CAPITAL PROGRAMME/ MAJOR CONSTRUCTION Update TBC TBC FACILITIES MANAGEMENT/ SECURITY Update TBC TBC PLANNED WORKS AND REPAIRS & ENGINEERING OF HOUSING/ CORPORATE ESTATE Update TBC TBC BUSINESS INTELLIGENCE Annual Complaints & Service update report (Member responsible for complaints) X Digital Strategy update X Cyber Security update X Officer Report - Overview of ICT Operations X COMMUNICATIONS & RESIDENT ENGAGEMENT Update TBC HUMAN RESOURCES, INCL HEALTH & SAFETY Staff skills, learning and development X LEGAL SERVICES Update TBC DEMOCRATIC SERVICES Cabinet Forward Plan X X X X X X X X One-off information items CHIEF EXECUTIVE'S OFFICE DEMOCRATIC SERVICES Introduction to Overview & Scrunity X - ALL Service briefings X Past review delivery RESIDENTS SERVICES HOMELESSNESS PREVENTION Homelessness Prevention and the Customer Journey (focus on managing expectations/ advice/ early intervention) Date TBC TBC TBC RESIDENTS SERVICES CHIEF EXECUTIVE'S OFFICE PRIVATE RENTED SECTOR HOUSING/ HMOs CORPORATE SERVICES DIGITAL SERVICES 2026/2027 CORPORATE RESOURCES & INFRASTRUCTURE HOUSING STRATEGY HRA DELIVERY PLAN HOUSING MANAGEMENT (INCL. TENANCY) HOMELESSNESS PREVENTION ROUGH SLEEPER PREVENTION SERVICE AREADIRECTORATE