Standards Committee

Lloyd White Head of Democratic Services London Borough of Hillingdon, Phase II, Civic Centre, High Street, Uxbridge, UB8 1UW Putting our residents first Standards Committee Councillors on the Committee Councillor Bridges (Chair) Councillor Denys (Vice-Chair) Councillors Davies, Gill and Nelson Date: MONDAY, 13 OCTOBER 2025 Time: 6.30 PM Venue: HEAD OF DEMOCRATIC SERVICES' OFFICE - CIVIC CENTRE, HIGH STREET, UXBRIDGE, UB8 1UW Meeting Details: This meeting will be held in Part II. For safety and accessibility, security measures will be conducted, including searches of individuals and their belongings. Attendees must also provide satisfactory proof of identity upon arrival. Refusal to comply with these requirements will result in non- admittance. This meeting may be broadcast on the Council’s YouTube channel. You can also view this agenda online at www.hillingdon.gov.uk Published: Friday, 3 October 2025 Contact: Lloyd White Tel: 01895 556743 Email: lwhite@hillingdon.gov.uk Useful information for residents and visitors Travel and parking Bus routes 427, U1, U3, U4 and U7 all stop at the Civic Centre. Uxbridge underground station, with the Piccadilly and Metropolitan lines, is a short walk away. Limited parking is available at the Civic Centre. For details on availability and how to book a parking space, please contact Democratic Services. Please enter via main reception and visit the security desk to sign-in and collect a visitors pass. You will then be directed to the Committee Room. Accessibility For accessibility options regarding this agenda please contact Democratic Services. For those hard of hearing an Induction Loop System is available for use in the various meeting rooms. Attending, reporting and filming of meetings For the public part of this meeting, residents and the media are welcomed to attend, and if they wish, report on it, broadcast, record or film proceedings as long as it does not disrupt proceedings. It is recommended to give advance notice to ensure any particular requirements can be met. The Council will provide a seating area for residents/public, an area for the media and high speed WiFi access to all attending. The officer shown on the front of this agenda should be contacted for further information and will be available at the meeting to assist if required. Kindly ensure all mobile or similar devices on silent mode. Please note that the Council may also record or film this meeting and publish this online. Emergency procedures If there is a FIRE, you will hear a continuous alarm. Please follow the signs to the nearest FIRE EXIT and assemble on the Civic Centre forecourt. Lifts must not be used unless instructed by a Fire Marshal or Security Officer. In the event of a SECURITY INCIDENT, follow instructions issued via the tannoy, a Fire Marshal or a Security Officer. Those unable to evacuate using the stairs, should make their way to the signed refuge locations. Agenda 1 Apologies for Absence 2 Minutes To approve the minutes of the meetings of the Committee held on 20 February and 08 May 2025 (attached). 3 Declarations of Interest To note any declarations of interest in any matter before the Committee 4 Confirmation that all items marked Part I will be considered in public and those marked Part II, in private PART II 5 Appointment of Independent Person(s) To consider a recommendation to Council for the appointment of additional Independent person(s). 6 Member Complaint #1 To consider a complaint against an elected Member of the Council in relation to an alleged breach of the Code of Conduct for Members and co-opted members. 7 Member Complaint #2 To consider a complaint against an elected Member of the Council in relation to an alleged breach of the Code of Conduct for Members and co-opted members.

_________________________________________________________________________ - Page 1 - Minutes Standards Committee Monday, 13 October 2025 Meeting held at Head of Democratic Services' Office - Civic Centre, High Street, Uxbridge, UB8 1UW Published on: 15 October 2025 Come into effect on: Immediately Members Present: Councillors Bridges (Chair), Denys (Vice-Chair), Davies, Gill and Mathers Officer Present: Mr White Also Present: Independent Person, Mr Armour. 1. APOLOGIES FOR ABSENCE Apologies for absence had been received from Councillors Bennett and Nelson for whom Councillors Davies and Mathers were substituting respectively. 2. MINUTES RESOLVED: That the minutes of the meetings of the Committee held on 20 February and 8 May 2025, be approved. 3. DECLARATIONS OF INTEREST There were no declarations of interest. 4. CONFIRMATION THAT ALL ITEMS MARKED PART I WILL BE CONSIDERED IN PUBLIC AND THOSE MARKED PART II, IN PRIVATE It was confirmed that the items below would be considered in Part II and minuted in Part I. 5. APPOINTMENT OF INDEPENDENT PERSON(S) Members cons idered potential candidates for the role of a second ‘Independent Person’ as defined in the Localism Act 2011. RESOLVED: That Council be asked to approve the appointment of Mr. Roger Cook as the Council’s second Independent Person until July 2030. 6. MEMBER COMPLAINT #1 The Committee gave consideration to a complaint against an elected Member alleging a breach of the Code of Conduct for Members and co-opted members. _________________________________________________________________________ - Page 2 - RESOLVED: That, a) prior to the assessment of the complaint, the committee has satisfied itself that the Subject Member is a Member of the Council, and that the Members’ Code of Conduct was in force at the time of the alleged misconduct. b) if proven, the alleged misconduct would not be a breach of the Code of Conduct and, therefore, no further action to be taken. c) The Monitoring Officer be instructed to invite the Subject Member to a refresher briefing session on the Code of Conduct and the Member / Officer Protocol. d) The Monitoring Officer be instructed to write to the Chief Whips of each Group to ask them to remind their Group Members of the need to conduct debate in Council meetings in a polite and respectful way, following the rules of debate as set out in the Constitution. e) The Monitoring Officer be instructed to write to the Chief Whips of each Group to ask them to ensure complaints that are dealt with through the Whips’ Protocol are done so in an efficient manner ensuring any delays are kept to a minimum. 7. MEMBER COMPLAINT #2 The Committee gave consideration to a co mplaint against an elected Member alleging a breach of the Code of Conduct for Members and co-opted members. RESOLVED: That, f) prior to the assessment of the complaint, the committee has satisfied itself that the Subject Member is a Member of the Council, and that the Members’ Code of Conduct was in force at the time of the alleged misconduct. g) if proven, the alleged misconduct would not be a breach of the Code of Conduct and, therefore, no further action to be taken. h) The Monitoring Officer be instructed to invite the Subject Member to a refresher briefing session on the Code of Conduct and the Member / Officer Protocol. i) The Monitoring Officer be instructed to write to the Chief Whips of each Group to ask them to remind their Group Members of the need to conduct debate in Council meetings in a polite and respectful way, following the rules of debate as set out in the Constitution. j) The Monitoring Officer be instructed to write to the Chief Whips of each Group to ask them to ensure complaints that are dealt with through the _________________________________________________________________________ - Page 3 - Whips’ Protocol are done so in an efficient manner ensuring any delays are kept to a minimum.